Integrations / Scheduling & Booking
Connect Scheduleonce to WhatsApp: contacts, bookings and users by chat
Flann is an AI agent your business talks to on WhatsApp. Connect Scheduleonce once, then ask Flann to look things up in it or get work done in it, by text or voice note. A lot of bookings begin as a message, not a form. With Scheduleonce connected, Flann sees the calendar your customers book into, so when someone asks on WhatsApp or Instagram for a Friday slot the reply is drafted against real availability instead of a guess. Scheduleonce stays the one place the schedule lives.
27 actions in Scheduleonce. 16 only look things up, and 11 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Scheduleonce
Send any of these on WhatsApp, in your own words. Flann finds the right Scheduleonce action and fills in the details from the conversation.
“Look up the booking in Scheduleonce.”
“Look up the contact in Scheduleonce.”
“Look up the master page in Scheduleonce.”
“Create a contact in Scheduleonce.”
“Cancel the booking in Scheduleonce.”
“Book a time slot in Scheduleonce.”
What Flann can work with in Scheduleonce
Scheduleonce gives Flann 27 actions across 11 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Contacts | createdeletelook upupdate | 5 |
| Users | createdeletelook upupdate | 5 |
| Bookings | cancellook upmark | 4 |
| Booking calendars | look up | 2 |
| Master pages | look up | 2 |
| Scheduling availabilities | look upupdate | 2 |
There are three ways to get contacts work done in Scheduleonce. Side by side:
| Compare | Scheduleonce on its ownEvery step is yours | A rules toolRuns the steps you wired up | With FlannThe work comes to your chat |
|---|---|---|---|
| How you ask | Open the app and find the right page | Only what was wired up in advance | A WhatsApp message, typed or spoken |
| Finding answers about contacts | Filters and searches you run yourself | Only the look-ups someone built | 16 look-ups, answered straight away |
| Making changes | Typed in by hand | Run unchecked once built | 11 changes, made from a message |
| Scheduleonce records | All of them, one screen at a time | Only the ones you wire up | 11 kinds, from one chat |
| Getting connected | Nothing new to set up | Someone builds and maintains each flow | Your Scheduleonce API key, once |
YesPartlyNo
Step by step: Scheduleonce jobs you can hand to Flann
Each step below names the Scheduleonce action Flann actually runs.
Create a contact from a voice note
- You message Flann on WhatsApp: “Create a contact in Scheduleonce with these details.”
- Flann runs
List All Contactsin Scheduleonce and shows you what it found. - Flann runs
Create Contactin Scheduleonce. - Flann creates it in Scheduleonce and confirms in the chat.
Fix a booking without opening Scheduleonce
- You message Flann on WhatsApp: “Change the booking in Scheduleonce: here is what is different.”
- Flann runs
List All Bookingsin Scheduleonce and shows you what it found. - Flann runs
Mark Booking as No-Showin Scheduleonce. - Flann makes the change in Scheduleonce and confirms in the chat.
Clean up users you no longer need
- You message Flann on WhatsApp: “Which users in Scheduleonce are out of date? Remove the ones I confirm.”
- Flann runs
List All Usersin Scheduleonce and shows you what it found. - Flann runs
Delete Userin Scheduleonce. - Each removal is confirmed in the chat.
Repetitive Scheduleonce work Flann takes off your plate
These are the jobs that come back every day or every week. Message Flann instead, and keep the decisions for yourself.
Checking availability on the spot
Today
Customers ask for a slot while your hands are full. The question waits until you can open Scheduleonce and look properly, and some of them book elsewhere.
With Flann
“Anything Saturday morning for two people?”
Look-ups like this run instantly: Flann reads Saturday morning in Scheduleonce and tells you which times are still open. Want one held?
What you stop doing: Availability questions get answered without you stopping what you are doing.
Knowing who walks in next
Today
Before each appointment you flick between Scheduleonce and your notes to remember who the person is and what they came for last time.
With Flann
“Next client, what did they have last time?”
Pulling the next booking from Scheduleonce along with notes from earlier visits, Flann gives you a short brief to read on the way to the door.
What you stop doing: Digging through old records before every appointment is off your list.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Scheduleonce
- In Flann, go to Connectors and find Scheduleonce.
- Paste your Scheduleonce API key into the secure form Flann opens. You will find the key in your Scheduleonce account settings.
- From then on, message Flann on WhatsApp. It works in Scheduleonce whenever a request needs it.
Look-ups run as soon as you ask and change nothing in Scheduleonce. You can disconnect Scheduleonce from Connectors at any time.
Ways to use Scheduleonce with Flann
Rebook the no-shows
Ask who missed their appointment. Flann checks Scheduleonce and drafts a friendly rebooking message for each.
Move things without the back-and-forth
Tell Flann to push a meeting to Thursday.
What is on today
Ask Flann for today’s schedule. It reads Scheduleonce and sends you the list before you open the doors.
Everything Flann can do in Scheduleonce
The full list of Scheduleonce actions available to Flann once you connect it.
Looks up 16
- Get Available Time Slots
- Get Single Booking
- Get Single Contact
- Get Single Master Page
- Get Single User
- Get User Scheduling Availability
- List All Booking Calendars
- List All Booking Pages
- List All Bookings
- List All Contacts
- List All Event Types
- List All Master Pages
- List All Teams
- List All Users
- Test API Key
- Get Single Booking Calendar
Changes 11
- Book Time Slot
- Cancel Booking
- Create Contact
- Create One-Time Link for Booking Calendar
- Create User
- Mark Booking as No-Show
- Update Contact
- Update User Scheduling Availability
- Delete Contact
- Delete User
- Update User
More Scheduling & Booking apps Flann works with
Zoom
Webex
Google Calendar
Fathom
Google MeetCommon questions
What can Flann do with contacts in Scheduleonce?
Flann can create, delete, look up and update contacts in Scheduleonce, using 5 actions (Create Contact, Delete Contact, Get Single Contact, List All Contacts and more). Looking up runs straight away and changes nothing. The other actions create or change contacts in Scheduleonce.
What can Flann do with users in Scheduleonce?
Flann can create, delete, look up and update users in Scheduleonce, using 5 actions (Create User, Delete User, Get Single User, List All Users and more). Looking up runs straight away and changes nothing. The other actions create or change users in Scheduleonce.
How does Flann connect to Scheduleonce?
Open Connectors in Flann, choose Scheduleonce and paste your Scheduleonce API key into a secure form. You will find the key in your Scheduleonce account settings. Once it is connected, Flann can use 27 actions in Scheduleonce.
Can I use Scheduleonce from WhatsApp?
Yes. You talk to Flann on WhatsApp or in the Flann app, by text or voice note, and Flann works in Scheduleonce for you. You do not need to open Scheduleonce.
Which Flann plan do I need for Scheduleonce?
Any of them. Every Flann plan includes Scheduleonce and every other app.