Integrations / Scheduling & Booking
Google Calendar on WhatsApp: manage events with an AI agent
Flann turns Google Calendar into something you can message. Ask on WhatsApp, by text or voice note, and Flann does the work in Google Calendar for you. Google Calendar holds your calendar and bookings. Flann lets you check them, book into them and change them from WhatsApp.
47 actions in Google Calendar. 19 only look things up, and 28 create, update, send or delete. You connect with a one-click sign-in.
What you can ask Flann to do in Google Calendar
You do not need the exact wording. These are the kinds of messages Flann turns into Google Calendar actions.
“Find an event in Google Calendar.”
“Look up the availability in Google Calendar.”
“Find free slots in Google Calendar.”
“Create an event in Google Calendar.”
“Update the entry in Google Calendar.”
“Remove the attendee in Google Calendar.”
What Flann can work with in Google Calendar
Google Calendar gives Flann 47 actions across 11 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Events | createdeletelook upimportmovesearch | 10 |
| Entries | update | 2 |
Here is what changes when Google Calendar goes through Flann instead of its own screens.
| Compare | In Google Calendar yourselfYou click through each job | Flann on Google CalendarYou ask, Flann does the clicking |
|---|---|---|
| Asking for something | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about events | By hand, screen by screen | 19 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 28 changes, made from a message |
| Google Calendar records | All of them, one screen at a time | 11 kinds, from one chat |
| Set-up | Nothing new to set up | One sign-in to Google Calendar |
YesPartlyNo
Step by step: Google Calendar jobs you can hand to Flann
How a request turns into real Google Calendar actions, one step at a time.
Create an event from a voice note
- You message Flann on WhatsApp: “Create an event in Google Calendar with these details.”
- Flann runs
List Eventsin Google Calendar and shows you what it found. - Flann runs
Create Eventin Google Calendar. - Flann creates it in Google Calendar and confirms in the chat.
Get answers about your availabilities
- You message Flann on WhatsApp: “What is the latest on our availabilities in Google Calendar?”
- Flann runs
Query Calendar Availabilityin Google Calendar and shows you what it found. - Nothing in Google Calendar is changed: these are look-ups, so they run straight away.
Check your calendars from WhatsApp
- You message Flann on WhatsApp: “Show me where our calendars in Google Calendar stand.”
- Flann runs
List Google Calendarsin Google Calendar and shows you what it found. - Nothing in Google Calendar is changed: these are look-ups, so they run straight away.
Where Flann saves you time in Google Calendar
Small jobs, repeated often, are where the time goes. Here is how they change once Google Calendar is connected.
Chasing the people who never came
Today
Someone misses their appointment. You mean to message them, the day runs away from you, and both the slot and the customer are gone.
With Flann
“Who didn't turn up this week?”
Straight away, Flann lists this week's no-shows from Google Calendar with their contact details. It then drafts a warm note to each one, offering a fresh slot that is actually free, written so it sounds like a nudge rather than a telling-off.
What you stop doing: Following up missed appointments no longer depends on your memory.
Filling a late cancellation
Today
Late cancellations leave holes in the day. You know someone wanted an earlier time, but finding them means scrolling back through weeks of chats.
With Flann
“Tuesday afternoon just cancelled. Anyone who wanted an earlier slot?”
Confirming the gap in Google Calendar first, Flann looks for customers who asked for an earlier time and drafts an offer to the first in line. You choose who gets it.
What you stop doing: Empty slots get offered to the right person while they can still be filled.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Google Calendar
- Open Connectors in Flann and choose Google Calendar.
- Sign in to your Google Calendar account on the secure page that opens and allow access. There is no developer account or API key to set up.
- Go back to WhatsApp and ask for what you need. Flann chooses the Google Calendar action and fills in the details.
Of the 47 Google Calendar actions, 19 only read. The other 28 create, update, send or delete. Disconnect Google Calendar in Connectors whenever you like.
Ways to use Google Calendar with Flann
Book while you talk
On the phone with a customer? Message Flann the time. It prepares the booking in Google Calendar for you to confirm.
Rebook the no-shows
Ask who missed their appointment. Flann checks Google Calendar and drafts a friendly rebooking message for each.
What is on today
Ask Flann for today’s schedule. It reads Google Calendar and sends you the list before you open the doors.
Everything Flann can do in Google Calendar
Every Google Calendar action Flann can run, split into what it reads and what it changes.
Looks up 19
- Find event
- Get ACL Rule
- Get Event
- Get Event Instances
- Get Google Calendar
- Get Single Calendar by ID
- List Events from All Calendars
- Query Calendar Availability
- Find free slots
- Get Calendar Setting
- Get Color Definitions
- Get current date and time
- Get Current Google Calendar User
- List ACL Rules
- List Buildings
- List Calendar Resources
- List Events
- List Google Calendars
- List Settings
Changes 28
- Create a calendar
- Create a new calendar
- Create ACL Rule
- Create Event
- Delete ACL Rule
- Delete Calendar
- Delete event
- Insert Calendar into List
- Patch Calendar
- Patch Calendar List Entry
- Patch Event
- Remove Calendar from List
- Stop Channel
- Update Calendar
- Update Google event
- Batch Events
- Clear Calendar
- Import Event
- Move Event
- Patch ACL Rule
- Quick Add Event
- Remove attendee from event
- Update ACL Rule
- Update Calendar List Entry
- Watch ACL Changes
- Watch Calendar List
- Watch Events
- Watch Settings
More Scheduling & Booking apps Flann works with
Seat Geek
ZoomCommon questions
What can Flann do with events in Google Calendar?
Flann can create, delete, look up, import and move events in Google Calendar, using 10 actions (Create Event, Delete event, Get Event, Import Event and more). Looking up runs straight away and changes nothing. The other actions create or change events in Google Calendar.
What can Flann do with entries in Google Calendar?
Flann can update entries in Google Calendar, using 2 actions (Patch Calendar List Entry, Update Calendar List Entry). Each one changes something in Google Calendar.
How does Flann connect to Google Calendar?
Open Connectors in Flann, choose Google Calendar and sign in to your Google Calendar account on a secure page. There is no developer account or API key to set up. Once it is connected, Flann can use 47 actions in Google Calendar.
Do I need to open Google Calendar to use it with Flann?
No. Once Google Calendar is connected, you ask Flann on WhatsApp or in the Flann app, by text or voice note, and it does the work in Google Calendar.
Does connecting Google Calendar cost extra?
No. Google Calendar is included in every Flann plan, along with every other app Flann connects to.