Integrations / Scheduling & Booking
Connect Booqable to WhatsApp: orders, customers and documents by chat
Flann is an AI agent your business talks to on WhatsApp. Connect Booqable once, then ask Flann to look things up in it or get work done in it, by text or voice note. Your calendar only helps if someone keeps an eye on it. Flann keeps that eye on Booqable. Ask by text or voice note what tomorrow holds, whether the meeting room is free after lunch or which client booked twice by mistake, and the answer comes back in plain words.
49 actions in Booqable. 42 only look things up, and 7 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Booqable
Send any of these on WhatsApp, in your own words. Flann finds the right Booqable action and fills in the details from the conversation.
“Find items in Booqable.”
“Find orders in Booqable.”
“Find customers in Booqable.”
“Create an order in Booqable.”
“Create a customer in Booqable.”
“Create a product group in Booqable.”
What Flann can work with in Booqable
Booqable gives Flann 49 actions across 31 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Orders | createdeletelook upsearch | 6 |
| Customers | createdeletelook upsearch | 5 |
| Documents | look upsearch | 2 |
| Items | look upsearch | 2 |
| Products | look up | 2 |
| Product groups | createdeletelook up | 4 |
| Plannings | look upsearch | 2 |
There are three ways to get orders work done in Booqable. Side by side:
| Compare | Booqable on its ownEvery step is yours | A rules toolRuns the steps you wired up | With FlannThe work comes to your chat |
|---|---|---|---|
| How you ask | Open the app and find the right page | Only what was wired up in advance | A WhatsApp message, typed or spoken |
| Finding answers about orders | Filters and searches you run yourself | Only the look-ups someone built | 42 look-ups, answered straight away |
| Making changes | Typed in by hand | Run unchecked once built | 7 changes, made from a message |
| Booqable records | All of them, one screen at a time | Only the ones you wire up | 31 kinds, from one chat |
| Getting connected | Nothing new to set up | Someone builds and maintains each flow | Your Booqable API key, once |
YesPartlyNo
Step by step: Booqable jobs you can hand to Flann
Each step below names the Booqable action Flann actually runs.
Create an order from a voice note
- You message Flann on WhatsApp: “Create an order in Booqable with these details.”
- Flann runs
List Ordersin Booqable and shows you what it found. - Flann runs
Create Orderin Booqable. - Flann creates it in Booqable and confirms in the chat.
Clean up customers you no longer need
- You message Flann on WhatsApp: “Which customers in Booqable are out of date? Remove the ones I confirm.”
- Flann runs
Search Customersin Booqable and shows you what it found. - Flann runs
Delete Customerin Booqable. - Each removal is confirmed in the chat.
Get answers about your documents
- You message Flann on WhatsApp: “What is the latest on our documents in Booqable?”
- Flann runs
List DocumentsandSearch Documentsin Booqable and shows you what it found. - Nothing in Booqable is changed: these are look-ups, so they run straight away.
Repetitive Booqable work Flann takes off your plate
These are the jobs that come back every day or every week. Message Flann instead, and keep the decisions for yourself.
Moving a booking without the ping-pong
Today
A client asks to move their appointment, so you open Booqable, scan the week and offer times on WhatsApp. When none of them suit, you start again.
With Flann
“Sarah wants to move Thursday. What can I offer her next week?”
First, Flann checks Booqable for free slots next week that fit the length of Sarah's usual appointment, then drafts a reply offering her the best few in the tone you normally use. When she chooses, it prepares the move.
What you stop doing: Juggling the calendar and the chat at the same time stops being your job.
Blocking time before someone books it
Today
When a supplier visit or a school run comes up, you have to remember to block it in Booqable. Forget, and a customer books straight into it.
With Flann
“Close the diary Friday afternoon, I have a supplier coming in”
Before touching anything, Flann checks Friday afternoon in Booqable and tells you if a customer is already booked in. Then it prepares the block.
What you stop doing: Double bookings caused by forgetting to block time get much rarer.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Booqable
- In Flann, go to Connectors and find Booqable.
- Paste your Booqable API key into the secure form Flann opens. You will find the key in your Booqable account settings.
- Ask Flann for what you need on WhatsApp, by text or voice note. It picks the right Booqable action itself.
Look-ups run as soon as you ask and change nothing in Booqable. You can disconnect Booqable from Connectors at any time.
Ways to use Booqable with Flann
Book while you talk
On the phone with a customer? Message Flann the time. It prepares the booking in Booqable for you to confirm.
What is on today
Ask Flann for today’s schedule. It reads Booqable and sends you the list before you open the doors.
Fill the gaps
Ask where you have free time this week. Flann checks Booqable so you know what to offer.
Everything Flann can do in Booqable
The full list of Booqable actions available to Flann once you connect it.
Looks up 42
- Get Customer
- Get Customers
- Get Inventory Levels
- Get Order
- Get Product
- List Bundle Items
- List Coupons
- List Documents
- List Employees
- List Items
- List Lines
- List Orders
- List Payments
- List Plannings
- List Price Rulesets
- List Price Structures
- List Product Groups
- List Products
- List Properties
- List Stock Items
- List Tax Rates
- List Users
- Search Bundles
- Search Customers
- Search Documents
- Search Items
- Search Orders
- Search Plannings
- Get New Order
- Get Product Group
and 12 more
Changes 7
- Create Customer
- Create Order
- Create Product Group
- Delete Customer
- Delete Order
- Delete Product Group
- Update Company
More Scheduling & Booking apps Flann works with
Seat GeekCommon questions
What can Flann do with orders in Booqable?
Flann can create, delete, look up and search orders in Booqable, using 6 actions (Create Order, Delete Order, Get New Order, Get Order and more). Looking up runs straight away and changes nothing. The other actions create or change orders in Booqable.
What can Flann do with customers in Booqable?
Flann can create, delete, look up and search customers in Booqable, using 5 actions (Create Customer, Delete Customer, Get Customer, Get Customers and more). Looking up runs straight away and changes nothing. The other actions create or change customers in Booqable.
How does Flann connect to Booqable?
Open Connectors in Flann, choose Booqable and paste your Booqable API key into a secure form. You will find the key in your Booqable account settings. Once it is connected, Flann can use 49 actions in Booqable.
Can I use Booqable from WhatsApp?
Yes. You talk to Flann on WhatsApp or in the Flann app, by text or voice note, and Flann works in Booqable for you. You do not need to open Booqable.
Which Flann plan do I need for Booqable?
Any of them. Every Flann plan includes Booqable and every other app.