Integrations / Event Management
Connect OneTapCheckIn to WhatsApp with an AI agent
Flann connects OneTapCheckIn to the WhatsApp chat you already run your business from. You ask, and Flann picks the right OneTapCheckIn action. Events, webinars and video calls all run to a schedule. Once OneTapCheckIn is linked, Flann can pull the attendee list, tell you who actually turned up and prepare a follow-up for everyone who missed it, from the WhatsApp thread you already use. No spreadsheets in between. Anything that sends or changes is shown to you first.
19 actions in OneTapCheckIn. 7 only look things up, and 12 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in OneTapCheckIn
Type it or say it in a voice note. Flann works out which OneTapCheckIn action you mean.
“Find lists in OneTapCheckIn.”
“Find profiles in OneTapCheckIn.”
“Find participants in OneTapCheckIn.”
“Create profiles in OneTapCheckIn.”
“Add participants in OneTapCheckIn.”
“Update the participant attendance in OneTapCheckIn.”
What Flann can work with in OneTapCheckIn
OneTapCheckIn gives Flann 19 actions across 8 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Participants | addsearchdeleteupdate | 4 |
| Profiles | createsearch | 2 |
How the same job compares, in OneTapCheckIn directly and through Flann.
| Compare | OneTapCheckIn on its ownEvery step is yours | With FlannThe work comes to your chat |
|---|---|---|
| How you ask | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up | By hand, screen by screen | 7 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 12 changes, made from a message |
| OneTapCheckIn records | All of them, one screen at a time | 8 kinds, from one chat |
| Set-up | Nothing new to set up | Your OneTapCheckIn API key, once |
YesPartlyNo
Step by step: OneTapCheckIn jobs you can hand to Flann
What happens between your message and the result in OneTapCheckIn.
Create a participant from a voice note
- You message Flann on WhatsApp: “Create a participant in OneTapCheckIn with these details.”
- Flann runs
Find Participantsin OneTapCheckIn and shows you what it found. - Flann runs
Add Participantsin OneTapCheckIn. - Flann creates it in OneTapCheckIn and confirms in the chat.
Get answers about your lists
- You message Flann on WhatsApp: “What is the latest on our lists in OneTapCheckIn?”
- Flann runs
Find Listsin OneTapCheckIn and shows you what it found. - Nothing in OneTapCheckIn is changed: these are look-ups, so they run straight away.
Add a profile while you are on the move
- You message Flann on WhatsApp: “Add a profile to OneTapCheckIn: here are the details.”
- Flann runs
Find Profilesin OneTapCheckIn and shows you what it found. - Flann runs
Create Profilesin OneTapCheckIn. - Flann creates it in OneTapCheckIn and confirms in the chat.
The OneTapCheckIn jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Chasing the people who never came
Today
Someone misses their appointment. You mean to message them, the day runs away from you, and both the slot and the customer are gone.
With Flann
“Who didn't turn up this week?”
Straight away, Flann lists this week's no-shows from OneTapCheckIn with their contact details. It then drafts a warm note to each one, offering a fresh slot that is actually free, written so it sounds like a nudge rather than a telling-off.
What you stop doing: Following up missed appointments no longer depends on your memory.
Checking availability on the spot
Today
Customers ask for a slot while your hands are full. The question waits until you can open OneTapCheckIn and look properly, and some of them book elsewhere.
With Flann
“Anything Saturday morning for two people?”
Look-ups like this run instantly: Flann reads Saturday morning in OneTapCheckIn and tells you which times are still open. Want one held?
What you stop doing: Availability questions get answered without you stopping what you are doing.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to OneTapCheckIn
- Open Connectors in Flann and choose OneTapCheckIn.
- Paste your OneTapCheckIn API key into the secure form Flann opens. You will find the key in your OneTapCheckIn account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the OneTapCheckIn action and fills in the details.
Reading from OneTapCheckIn is instant. OneTapCheckIn stays connected until you remove it in Connectors.
Ways to use OneTapCheckIn with Flann
Fill the gaps
Ask where you have free time this week. Flann checks OneTapCheckIn so you know what to offer.
Rebook the no-shows
Ask who missed their appointment. Flann checks OneTapCheckIn and drafts a friendly rebooking message for each.
What is on today
Ask Flann for today’s schedule. It reads OneTapCheckIn and sends you the list before you open the doors.
Everything Flann can do in OneTapCheckIn
All 19 OneTapCheckIn actions, as Flann sees them.
Looks up 7
- Find Lists
- Find Participants
- Find Profiles
- Get Organization
- Get Profile Custom Fields
- List Alerts
- List Passports
Changes 12
- Add Participants
- Create List
- Create Profile
- Create Profiles
- Delete List
- Delete Profile
- Remove Participant
- Update List
- Update Participant
- Update Participant Attendance
- Update Participant Attendance Batch
- Update Profile
More Event Management apps Flann works with
Calendly
TicketmasterCommon questions
What can Flann do with participants in OneTapCheckIn?
Flann can add, search, delete and update participants in OneTapCheckIn, using 4 actions (Add Participants, Find Participants, Remove Participant, Update Participant). Looking up runs straight away and changes nothing. The other actions create or change participants in OneTapCheckIn.
What can Flann do with profiles in OneTapCheckIn?
Flann can create and search profiles in OneTapCheckIn, using 2 actions (Create Profiles, Find Profiles). Looking up runs straight away and changes nothing. The other actions create or change profiles in OneTapCheckIn.
How does Flann connect to OneTapCheckIn?
Open Connectors in Flann, choose OneTapCheckIn and paste your OneTapCheckIn API key into a secure form. You will find the key in your OneTapCheckIn account settings. Once it is connected, Flann can use 19 actions in OneTapCheckIn.
How do I ask Flann to do something in OneTapCheckIn?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the OneTapCheckIn action that fits and asks if anything is missing.
Does connecting OneTapCheckIn cost extra?
No. OneTapCheckIn is included in every Flann plan, along with every other app Flann connects to.