Integrations / Scheduling & Booking
Manage Calendly scheduled events and users from WhatsApp
Flann connects Calendly to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Calendly action. Connecting Calendly puts your diary inside WhatsApp. Ask what is booked, where the gaps are or who is coming in next, and Flann reads Calendly and answers in the chat while you carry on with the person in front of you.
53 actions in Calendly. 34 only look things up, and 19 create, update, send or delete. You connect with a one-click sign-in.
What you can ask Flann to do in Calendly
Type it or say it in a voice note. Flann works out which Calendly action you mean.
“Show me my scheduled events in Calendly.”
“Look up the event in Calendly.”
“Look up the routing form in Calendly.”
“Create an event invitee in Calendly.”
“Cancel the scheduled event in Calendly.”
“Delete the organization membership in Calendly.”
What Flann can work with in Calendly
Calendly gives Flann 53 actions across 20 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Scheduled events | canceldeletelook up | 3 |
| Users | look upinvitedelete | 3 |
| Availability schedules | look up | 2 |
| Routing forms | look up | 2 |
| Routing form submissions | look up | 2 |
| Event invitees | look upcreate | 3 |
| Memberships | deletelook up | 3 |
| Groups | look up | 2 |
Side by side, the two ways of working in Calendly:
| Compare | Opening CalendlyLog in, find it, do it | Calendly through FlannAsk and get it done |
|---|---|---|
| Getting started on a job | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about scheduled events | By hand, screen by screen | 34 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 19 changes, made from a message |
| Calendly records | All of them, one screen at a time | 20 kinds, from one chat |
| Set-up | Nothing new to set up | One sign-in to Calendly |
YesPartlyNo
Step by step: Calendly jobs you can hand to Flann
What happens between your message and the result in Calendly.
Clean up scheduled events you no longer need
- You message Flann on WhatsApp: “Which scheduled events in Calendly are out of date? Remove the ones I confirm.”
- Flann runs
List scheduled eventsin Calendly and shows you what it found. - Flann runs
Delete scheduled event datain Calendly. - Each removal is confirmed in the chat.
Create a user from a voice note
- You message Flann on WhatsApp: “Create a user in Calendly with these details.”
- Flann runs
Get userin Calendly and shows you what it found. - Flann runs
Invite user to organizationin Calendly. - Flann creates it in Calendly and confirms in the chat.
Get answers about your events
- You message Flann on WhatsApp: “What is the latest on our events in Calendly?”
- Flann runs
Get eventin Calendly and shows you what it found. - Nothing in Calendly is changed: these are look-ups, so they run straight away.
The Calendly jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Chasing the people who never came
Today
Someone misses their appointment. You mean to message them, the day runs away from you, and both the slot and the customer are gone.
With Flann
“Who didn't turn up this week?”
Straight away, Flann lists this week's no-shows from Calendly with their contact details. It then drafts a warm note to each one, offering a fresh slot that is actually free, written so it sounds like a nudge rather than a telling-off.
What you stop doing: Following up missed appointments no longer depends on your memory.
Recalling what a call agreed
Today
Details blur after a run of calls. Finding what was promised means replaying a recording or hunting for scribbled notes.
With Flann
“What did we agree with the supplier on yesterday's call?”
Searching Calendly for yesterday's meeting, Flann reads whatever notes or transcript it holds and sends you the decisions and next steps in a few lines. That part is instant.
What you stop doing: Replaying recordings to find one agreed point is behind you.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Calendly
- Open Connectors in Flann and choose Calendly.
- Sign in to your Calendly account on the secure page that opens and allow access. There is no developer account or API key to set up.
- Go back to WhatsApp and ask for what you need. Flann chooses the Calendly action and fills in the details.
Reading from Calendly is instant. Calendly stays connected until you remove it in Connectors.
Ways to use Calendly with Flann
Rebook the no-shows
Ask who missed their appointment. Flann checks Calendly and drafts a friendly rebooking message for each.
Move things without the back-and-forth
Tell Flann to push a meeting to Thursday.
Book while you talk
On the phone with a customer? Message Flann the time. It prepares the booking in Calendly for you to confirm.
Everything Flann can do in Calendly
All 53 Calendly actions, as Flann sees them.
Looks up 34
- Get event type availability
- Get organization
- Get user
- List Event Types
- List routing form submissions
- List scheduled events
- Who Am I
- Get event
- Get event invitee
- Get event type
- Get group
- Get group relationship
- Get invitee no show
- Get organization invitation
- Get organization membership
- Get routing form
- Get routing form submission
- Get sample webhook data
- Get user availability schedule
- Get webhook subscription
- List activity log entries
- List event invitees
- List event type available times
- List event type hosts
- List group relationships
- List groups
- List organization invitations
- List organization memberships
- List outgoing communications
- List routing forms
and 4 more
Changes 19
- Cancel scheduled event
- Create Event Invitee
- Create Event Type
- Create webhook subscription
- Delete organization membership
- Invite user to organization
- Update Event Type
- Update Event Type Availability
- Create One-Off Event Type
- Create scheduling link
- Create share
- Create single use scheduling link
- Delete invitee data
- Delete invitee no show
- Delete scheduled event data
- Delete webhook subscription
- Mark invitee as no-show
- Remove user from organization
- Revoke a user's organization invitation
More Scheduling & Booking apps Flann works with
Common questions
What can Flann do with scheduled events in Calendly?
Flann can cancel, delete and look up scheduled events in Calendly, using 3 actions (Cancel scheduled event, Delete scheduled event data, List scheduled events). Looking up runs straight away and changes nothing. The other actions create or change scheduled events in Calendly.
What can Flann do with users in Calendly?
Flann can look up, invite and delete users in Calendly, using 3 actions (Get user, Invite user to organization, Remove user from organization). Looking up runs straight away and changes nothing. The other actions create or change users in Calendly.
How does Flann connect to Calendly?
Open Connectors in Flann, choose Calendly and sign in to your Calendly account on a secure page. There is no developer account or API key to set up. Once it is connected, Flann can use 53 actions in Calendly.
How do I ask Flann to do something in Calendly?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Calendly action that fits and asks if anything is missing.
Does connecting Calendly cost extra?
No. Calendly is included in every Flann plan, along with every other app Flann connects to.