Integrations / Scheduling & Booking
Connect Apaleo to WhatsApp with an AI agent
Flann connects Apaleo to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Apaleo action. Apaleo holds your calendar and bookings. Flann lets you check them, book into them and change them from WhatsApp.
29 actions in Apaleo. 16 only look things up, and 13 create, update, send or delete. You connect with a one-click sign-in.
What you can ask Flann to do in Apaleo
Type it or say it in a voice note. Flann works out which Apaleo action you mean.
“Look up the units list in Apaleo.”
“Look up the unit in Apaleo.”
“Look up the unit group in Apaleo.”
“Create a unit in Apaleo.”
“Create a unit group in Apaleo.”
What Flann can work with in Apaleo
Apaleo gives Flann 29 actions across 2 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Units | createdeletelook up | 5 |
| Unit groups | createdeletelook upupdate | 5 |
Here is what changes when Apaleo goes through Flann instead of its own screens.
| Compare | Apaleo on its ownEvery step is yours | With FlannThe work comes to your chat |
|---|---|---|
| How you ask | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up | By hand, screen by screen | 16 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 13 changes, made from a message |
| Set-up | Nothing new to set up | One sign-in to Apaleo |
YesPartlyNo
Step by step: Apaleo jobs you can hand to Flann
What happens between your message and the result in Apaleo.
Create a unit from a voice note
- You message Flann on WhatsApp: “Create a unit in Apaleo with these details.”
- Flann runs
Get a unitin Apaleo and shows you what it found. - Flann runs
Create a unitin Apaleo. - Flann creates it in Apaleo and confirms in the chat.
Fix a unit group without opening Apaleo
- You message Flann on WhatsApp: “Change the unit group in Apaleo: here is what is different.”
- Flann runs
List Unit Groupsin Apaleo and shows you what it found. - Flann runs
Create a unit groupin Apaleo. - Flann makes the change in Apaleo and confirms in the chat.
The Apaleo jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Checking availability on the spot
Today
Customers ask for a slot while your hands are full. The question waits until you can open Apaleo and look properly, and some of them book elsewhere.
With Flann
“Anything Saturday morning for two people?”
Look-ups like this run instantly: Flann reads Saturday morning in Apaleo and tells you which times are still open. Want one held?
What you stop doing: Availability questions get answered without you stopping what you are doing.
Filling a late cancellation
Today
Late cancellations leave holes in the day. You know someone wanted an earlier time, but finding them means scrolling back through weeks of chats.
With Flann
“Tuesday afternoon just cancelled. Anyone who wanted an earlier slot?”
Confirming the gap in Apaleo first, Flann looks for customers who asked for an earlier time and drafts an offer to the first in line. You choose who gets it.
What you stop doing: Empty slots get offered to the right person while they can still be filled.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Apaleo
- Search for Apaleo in Flann’s Connectors.
- Sign in to your Apaleo account on the secure page that opens and allow access. There is no developer account or API key to set up.
- Go back to WhatsApp and ask for what you need. Flann chooses the Apaleo action and fills in the details.
Reading from Apaleo is instant. Apaleo stays connected until you remove it in Connectors.
Ways to use Apaleo with Flann
Rebook the no-shows
Ask who missed their appointment. Flann checks Apaleo and drafts a friendly rebooking message for each.
Fill the gaps
Ask where you have free time this week. Flann checks Apaleo so you know what to offer.
Book while you talk
On the phone with a customer? Message Flann the time. It prepares the booking in Apaleo for you to confirm.
Everything Flann can do in Apaleo
All 29 Apaleo actions, as Flann sees them.
Looks up 16
- Get a properties list
- Get a unit
- Check if a property exists
- Check if a unit attribute exists
- Check if a unit exists
- Check if a unit group exists
- Get a property
- Get a unit group
- Get a units list
- Get unit attribute by id
- Get unit attribute list
- List Unit Groups
- Return total count of properties
- Returns a list of supported countries
- Returns number of unit groups
- Returns number of units
Changes 13
- Create a unit
- Creates a property
- Archive a property
- Clones a property
- Create a unit attribute
- Create a unit group
- Create multiple units
- Delete a unit
- Delete a unit group
- Deletes unit attribute
- Move property to live
- Replace a unit group
- Reset Property Data
More Scheduling & Booking apps Flann works with
Zoom
CalendlyCommon questions
What can Flann do with units in Apaleo?
Flann can create, delete and look up units in Apaleo, using 5 actions (Create a unit, Create multiple units, Delete a unit, Get a unit and more). Looking up runs straight away and changes nothing. The other actions create or change units in Apaleo.
What can Flann do with unit groups in Apaleo?
Flann can create, delete, look up and update unit groups in Apaleo, using 5 actions (Create a unit group, Delete a unit group, Get a unit group, List Unit Groups and more). Looking up runs straight away and changes nothing. The other actions create or change unit groups in Apaleo.
How does Flann connect to Apaleo?
Open Connectors in Flann, choose Apaleo and sign in to your Apaleo account on a secure page. There is no developer account or API key to set up. Once it is connected, Flann can use 29 actions in Apaleo.
How do I ask Flann to do something in Apaleo?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Apaleo action that fits and asks if anything is missing.
Is Apaleo included in my Flann plan?
Yes. Every Flann plan includes every app, Apaleo included.