Integrations / Forms & Surveys
Formcrafts on WhatsApp: manage files and forms with an AI agent
Flann turns Formcrafts into something you can message. Ask on WhatsApp, by text or voice note, and Flann does the work in Formcrafts for you. Formcrafts gathers bookings, enquiries, feedback and sign-ups. Flann turns that pile into a short daily picture. You ask, it answers from Formcrafts, and anything you want to send back reaches you first as a draft.
6 actions in Formcrafts. All of them only look things up, so nothing in Formcrafts is ever changed. You connect with your API key.
What you can ask Flann to do in Formcrafts
You do not need the exact wording. These are the kinds of messages Flann turns into Formcrafts actions.
“Get the file from Formcrafts.”
“Look up the form in Formcrafts.”
“Show me my form responses in Formcrafts.”
What Flann can work with in Formcrafts
Formcrafts gives Flann 6 actions across 3 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Files | downloadlook up | 2 |
| Forms | look up | 2 |
Here is what changes when Formcrafts goes through Flann instead of its own screens.
| Compare | In Formcrafts yourselfYou click through each job | Flann on FormcraftsYou ask, Flann does the clicking |
|---|---|---|
| Asking for something | Open the app and find the right page | A WhatsApp message, typed or spoken |
| Finding answers about files | Filters and searches you run yourself | 6 look-ups, answered straight away |
| Formcrafts records | All of them, one screen at a time | 3 kinds, from one chat |
| Getting connected | Nothing new to set up | Your Formcrafts API key, once |
YesPartlyNo
Step by step: Formcrafts jobs you can hand to Flann
How a request turns into real Formcrafts actions, one step at a time.
Get answers about your files
- You message Flann on WhatsApp: “What is the latest on our files in Formcrafts?”
- Flann runs
List FilesandDownload Filein Formcrafts and shows you what it found. - Nothing in Formcrafts is changed: these are look-ups, so they run straight away.
Check your forms from WhatsApp
- You message Flann on WhatsApp: “Show me where our forms in Formcrafts stand.”
- Flann runs
List FormsandGet Formin Formcrafts and shows you what it found. - Nothing in Formcrafts is changed: these are look-ups, so they run straight away.
Get answers about your form responses
- You message Flann on WhatsApp: “What is the latest on our form responses in Formcrafts?”
- Flann runs
List Form Responsesin Formcrafts and shows you what it found. - Nothing in Formcrafts is changed: these are look-ups, so they run straight away.
Where Flann saves you time in Formcrafts
Small jobs, repeated often, are where the time goes. Here is how they change once Formcrafts is connected.
Replies to website enquiries
Today
Enquiries from your contact form need an answer, and each one gets written from scratch. The slower the reply, the colder the lead.
With Flann
“Reply to today’s enquiries. Offer a call this week.”
For each new enquiry in Formcrafts, Flann drafts a personal reply that answers the question the person actually asked. Where it can see your calendar, it suggests real call times.
What you stop doing: No more writing the same opening paragraph again and again.
Booking requests into the diary
Today
Customers request appointments or tables through a form. Someone then retypes each request into the booking system, usually later than they meant to.
With Flann
“Book in the requests from Formcrafts that fit the diary.”
Flann reads each request in Formcrafts, checks your booking app for free slots and matches what fits. Requests with no free slot get a draft reply offering alternatives.
What you stop doing: Form answers no longer get retyped into another app.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Formcrafts
- In Flann, go to Connectors and find Formcrafts.
- Paste your Formcrafts API key into the secure form Flann opens. You will find the key in your Formcrafts account settings.
- Ask Flann for what you need on WhatsApp, by text or voice note. It picks the right Formcrafts action itself.
Of the 6 Formcrafts actions, 6 only read. The other 0 create, update, send or delete. Disconnect Formcrafts in Connectors whenever you like.
Ways to use Formcrafts with Flann
See new responses
Ask what came in today. Flann reads Formcrafts and gives you the responses that need attention.
Make a quick form
Tell Flann what you want to ask. It prepares the form in Formcrafts for you to check.
Follow up every enquiry
Everything Flann can do in Formcrafts
Every Formcrafts action Flann can run, split into what it reads and what it changes.
Looks up 6
- Download File
- Get Form
- List Files
- List Form Responses
- List Forms
- List Workspaces
Changes 0
None.
More Forms & Surveys apps Flann works with
SurveyMonkeyCommon questions
What can Flann do with files in Formcrafts?
Flann can download and look up files in Formcrafts, using 2 actions (Download File, List Files). All of them only look things up, so they run straight away.
What can Flann do with forms in Formcrafts?
Flann can look up forms in Formcrafts, using 2 actions (Get Form, List Forms). All of them only look things up, so they run straight away.
How does Flann connect to Formcrafts?
Open Connectors in Flann, choose Formcrafts and paste your Formcrafts API key into a secure form. You will find the key in your Formcrafts account settings. Once it is connected, Flann can use 6 actions in Formcrafts.
Do I need to open Formcrafts to use it with Flann?
No. Once Formcrafts is connected, you ask Flann on WhatsApp or in the Flann app, by text or voice note, and it does the work in Formcrafts.
Which Flann plan do I need for Formcrafts?
Any of them. Every Flann plan includes Formcrafts and every other app.