Integrations / Scheduling & Booking
Connect CalendarHero to WhatsApp: contacts and assistant messages by chat
Flann is an AI agent your business talks to on WhatsApp. Connect CalendarHero once, then ask Flann to look things up in it or get work done in it, by text or voice note. Events, webinars and video calls all run to a schedule. Once CalendarHero is linked, Flann can pull the attendee list, tell you who actually turned up and prepare a follow-up for everyone who missed it, from the WhatsApp thread you already use. No spreadsheets in between. Anything that sends or changes is shown to you first.
38 actions in CalendarHero. 19 only look things up, and 19 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in CalendarHero
Send any of these on WhatsApp, in your own words. Flann finds the right CalendarHero action and fills in the details from the conversation.
“Find a contact in CalendarHero.”
“Show me my meeting tasks in CalendarHero.”
“Show me my meeting templates in CalendarHero.”
“Create a contact in CalendarHero.”
“Send a reminder from CalendarHero.”
“Delete the meeting task in CalendarHero.”
What Flann can work with in CalendarHero
CalendarHero gives Flann 38 actions across 18 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Contacts | createdeletelook upsearchupdate | 5 |
| Assistant messages | look upsend | 2 |
| Meeting tasks | deletelook up | 2 |
| Directories | deletelook upupdate | 4 |
There are three ways to get contacts work done in CalendarHero. Side by side:
| Compare | Opening CalendarHeroLog in, find it, do it | A rules toolRuns the steps you wired up | CalendarHero through FlannAsk and get it done |
|---|---|---|---|
| Getting started on a job | Open the app and find the right page | Only what was wired up in advance | A WhatsApp message, typed or spoken |
| Finding answers about contacts | Filters and searches you run yourself | Only the look-ups someone built | 19 look-ups, answered straight away |
| Making changes | Typed in by hand | Run unchecked once built | 19 changes, made from a message |
| CalendarHero records | All of them, one screen at a time | Only the ones you wire up | 18 kinds, from one chat |
| Getting connected | Nothing new to set up | Someone builds and maintains each flow | Your CalendarHero API key, once |
YesPartlyNo
Step by step: CalendarHero jobs you can hand to Flann
Each step below names the CalendarHero action Flann actually runs.
Create a contact from a voice note
- You message Flann on WhatsApp: “Create a contact in CalendarHero with these details.”
- Flann runs
Search Contactin CalendarHero and shows you what it found. - Flann runs
Create Contactin CalendarHero. - Flann creates it in CalendarHero and confirms in the chat.
Fix a directory without opening CalendarHero
- You message Flann on WhatsApp: “Change the directory in CalendarHero: here is what is different.”
- Flann runs
List User Directoriesin CalendarHero and shows you what it found. - Flann runs
Update User Directoryin CalendarHero. - Flann makes the change in CalendarHero and confirms in the chat.
Get answers about your meetings
- You message Flann on WhatsApp: “What is the latest on our meetings in CalendarHero?”
- Flann runs
Fetch Meeting Detailsin CalendarHero and shows you what it found. - Nothing in CalendarHero is changed: these are look-ups, so they run straight away.
Repetitive CalendarHero work Flann takes off your plate
These are the jobs that come back every day or every week. Message Flann instead, and keep the decisions for yourself.
Filling a late cancellation
Today
Late cancellations leave holes in the day. You know someone wanted an earlier time, but finding them means scrolling back through weeks of chats.
With Flann
“Tuesday afternoon just cancelled. Anyone who wanted an earlier slot?”
Confirming the gap in CalendarHero first, Flann looks for customers who asked for an earlier time and drafts an offer to the first in line. You choose who gets it.
What you stop doing: Empty slots get offered to the right person while they can still be filled.
Setting up a video call
Today
Each new call means creating a meeting in CalendarHero, copying the link and pasting it into a chat. It is a small job that happens constantly.
With Flann
“Set up a video call with Omar tomorrow afternoon and send him the link”
Once it has found a time that suits your calendar, Flann prepares the meeting in CalendarHero and drafts a WhatsApp message to Omar with the link already in it.
What you stop doing: Copying and pasting meeting links stops being part of your day.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to CalendarHero
- In Flann, go to Connectors and find CalendarHero.
- Paste your CalendarHero API key into the secure form Flann opens. You will find the key in your CalendarHero account settings.
- From then on, message Flann on WhatsApp. It works in CalendarHero whenever a request needs it.
Look-ups run as soon as you ask and change nothing in CalendarHero. You can disconnect CalendarHero from Connectors at any time.
Ways to use CalendarHero with Flann
Book while you talk
On the phone with a customer? Message Flann the time. It prepares the booking in CalendarHero for you to confirm.
Rebook the no-shows
Ask who missed their appointment. Flann checks CalendarHero and drafts a friendly rebooking message for each.
Fill the gaps
Ask where you have free time this week. Flann checks CalendarHero so you know what to offer.
Everything Flann can do in CalendarHero
The full list of CalendarHero actions available to Flann once you connect it.
Looks up 19
- Fetch Contact
- Fetch Meeting Details
- Fetch User Profile
- Get Meeting Tasks
- Get User Directory
- Get User Organization
- List Meeting Templates
- List Meeting Types
- List User Calendars
- List User Directories
- Search Contact
- Search Integrations
- Get Assistant Message
- Get Contact Count
- Get Meeting Categories
- Get Search Result
- Get User Savings
- Get Webhook Configuration
- Get Webhook Sample
Changes 19
- Add Calendar Connection
- Create Contact
- Create Meeting Request V2
- Delete Contact
- Delete Meeting Task
- Delete User Directory
- Delete Webhook
- Send Assistant Message
- Send Reminder
- Update Contact
- Update Meeting Types
- Update User
- Update User Address
- Update User Directory
- Update User Info
- Update Work Location
- Create Webhook
- Delete Meeting Type
- Update Restricted Apps
More Scheduling & Booking apps Flann works with
Webex
Fathom
Seat GeekCommon questions
What can Flann do with contacts in CalendarHero?
Flann can create, delete, look up, search and update contacts in CalendarHero, using 5 actions (Create Contact, Delete Contact, Fetch Contact, Search Contact and more). Looking up runs straight away and changes nothing. The other actions create or change contacts in CalendarHero.
What can Flann do with assistant messages in CalendarHero?
Flann can look up and send assistant messages in CalendarHero, using 2 actions (Get Assistant Message, Send Assistant Message). Looking up runs straight away and changes nothing. The other actions create or change assistant messages in CalendarHero.
How does Flann connect to CalendarHero?
Open Connectors in Flann, choose CalendarHero and paste your CalendarHero API key into a secure form. You will find the key in your CalendarHero account settings. Once it is connected, Flann can use 38 actions in CalendarHero.
Can I use CalendarHero from WhatsApp?
Yes. You talk to Flann on WhatsApp or in the Flann app, by text or voice note, and Flann works in CalendarHero for you. You do not need to open CalendarHero.
Which Flann plan do I need for CalendarHero?
Any of them. Every Flann plan includes CalendarHero and every other app.