Integrations / Time Tracking Software
Manage Clockify projects and tasks from WhatsApp
Flann connects Clockify to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Clockify action. Connecting Clockify to Flann does not change how your team works in it. They keep their boards, lists and timers.
73 actions in Clockify. 35 only look things up, and 38 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Clockify
Type it or say it in a voice note. Flann works out which Clockify action you mean.
“Look up the task in Clockify.”
“Look up the project in Clockify.”
“Look up the shared report in Clockify.”
“Create a task in Clockify.”
“Create a project in Clockify.”
“Delete the shared report in Clockify.”
What Flann can work with in Clockify
Clockify gives Flann 73 actions across 19 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Time entries | createdeleteduplicatelook upupdate | 9 |
| Clients | createdeletelook upupdate | 5 |
| Projects | createdeletelook upupdate | 5 |
| Reports | createdeletelook upupdate | 5 |
| Tasks | createdeletelook upupdate | 5 |
| Tags | deletelook upupdate | 4 |
| Templates | createdeletelook up | 3 |
| Users | adddelete | 2 |
Here is what changes when Clockify goes through Flann instead of its own screens.
| Compare | Clockify on its ownEvery step is yours | With FlannThe work comes to your chat |
|---|---|---|
| How you ask | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about projects | By hand, screen by screen | 35 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 38 changes, made from a message |
| Clockify records | All of them, one screen at a time | 19 kinds, from one chat |
| Set-up | Nothing new to set up | Your Clockify API key, once |
YesPartlyNo
Step by step: Clockify jobs you can hand to Flann
What happens between your message and the result in Clockify.
Create a project from a voice note
- You message Flann on WhatsApp: “Create a project in Clockify with these details.”
- Flann runs
Get Projectin Clockify and shows you what it found. - Flann runs
Create New Projectin Clockify. - Flann creates it in Clockify and confirms in the chat.
Fix a task without opening Clockify
- You message Flann on WhatsApp: “Change the task in Clockify: here is what is different.”
- Flann runs
Get Taskin Clockify and shows you what it found. - Flann runs
Update Taskin Clockify. - Flann makes the change in Clockify and confirms in the chat.
Clean up reports you no longer need
- You message Flann on WhatsApp: “Which reports in Clockify are out of date? Remove the ones I confirm.”
- Flann runs
Get Shared Reportin Clockify and shows you what it found. - Flann runs
Delete Shared Reportin Clockify. - Each removal is confirmed in the chat.
The Clockify jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Turning a voice note into tasks
Today
Ideas and jobs come to you while driving or walking the floor. By the time you are at a screen to put them into Clockify, some have gone.
With Flann
“Put everything from this voice note into Clockify as tasks for this week.”
Flann transcribes the voice note, splits it into separate jobs, gives each a clear title and suggests a due date and an owner from your team in Clockify. You see the list as one card.
What you stop doing: Remembering jobs until you get to a screen is no longer required.
Totalling timesheets at the end of the week
Today
Before payroll you export timesheets from Clockify, total them per person and look for anyone who forgot to clock out. It is the dullest job on a Friday.
With Flann
“Total this week’s hours by person from Clockify and flag anything odd.”
Pulling the week’s entries from Clockify, Flann totals them per person and flags timers left running overnight, missing days and duplicate entries. You get a short summary you can forward to whoever does payroll.
What you stop doing: Spreadsheet totals and hunting for forgotten timers are no longer your Friday.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Clockify
- In Flann, go to Connectors and find Clockify.
- Paste your Clockify API key into the secure form Flann opens. You will find the key in your Clockify account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the Clockify action and fills in the details.
Reading from Clockify is instant. Clockify stays connected until you remove it in Connectors.
Ways to use Clockify with Flann
Know who is on what
Ask who is working on what. Flann summarises Clockify in a few lines.
Capture tasks as they come up
Send Flann a voice note with the job. It prepares the task in Clockify and asks you to confirm.
Plan the week in a message
Tell Flann what needs doing this week.
Everything Flann can do in Clockify
All 73 Clockify actions, as Flann sees them.
Looks up 35
- Filter Workspace Users
- Find User's Team Managers
- Generate Detailed Report
- Get All Addon Webhooks
- Get All My Workspaces
- Get All Webhooks
- Get Client By ID
- Get Clients
- Get Currently Logged In User Info
- Get Holidays
- Get Holidays In Period
- Get In Progress Time Entries
- Get member's profile
- Get Project
- Get Projects
- Get Shared Report
- Get Tag By ID
- Get Tags
- Get Task
- Get Tasks
- Get Templates On Workspace
- Get Time Entries
- Get Time Entry
- Get User Groups
- Get Webhook By ID
- Get Workspace Info
- Generate Expense Report
- Generate Summary Report
- Generate Weekly Report
- Get Created Entities
and 5 more
Changes 38
- Create Client
- Create New Project
- Create Task
- Create Templates On Workspace
- Create Time Entry
- Create User Group
- Create User Time Entry
- Create Webhook
- Create Workspace
- Delete Client
- Delete Project
- Delete Shared Report
- Delete Tag
- Delete Task
- Delete Template
- Delete Time Entry
- Delete User Group
- Delete User Time Entries
- Delete Webhook
- Duplicate Time Entry
- Generate New Webhook Token
- Remove User From Group
- Stop User Timer
- Update Client
- Update Project
- Update Project Memberships
- Update Project User Hourly Rate
- Update Tag
- Update Task
- Update Time Entries
and 8 more
More Time Tracking Software apps Flann works with
Confluence
Productboard
BasecampCommon questions
What can Flann do with time entries in Clockify?
Flann can create, delete, duplicate, look up and update time entries in Clockify, using 9 actions (Create Time Entry, Create User Time Entry, Delete Time Entry, Delete User Time Entries and more). Looking up runs straight away and changes nothing. The other actions create or change time entries in Clockify.
What can Flann do with clients in Clockify?
Flann can create, delete, look up and update clients in Clockify, using 5 actions (Create Client, Delete Client, Get Client By ID, Get Clients and more). Looking up runs straight away and changes nothing. The other actions create or change clients in Clockify.
How does Flann connect to Clockify?
Open Connectors in Flann, choose Clockify and paste your Clockify API key into a secure form. You will find the key in your Clockify account settings. Once it is connected, Flann can use 73 actions in Clockify.
How do I ask Flann to do something in Clockify?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Clockify action that fits and asks if anything is missing.
Which Flann plan do I need for Clockify?
Any of them. Every Flann plan includes Clockify and every other app.