Integrations / Project Management
Connect CheckFlow to WhatsApp: tags by chat
Flann is an AI agent your business talks to on WhatsApp. Connect CheckFlow once, then ask Flann to look things up in it or get work done in it, by text or voice note. Teams drift when nobody is watching the list. Flann watches CheckFlow for you, notices the jobs that have not moved and tells you plainly, without making you open a board, filter it and scroll its columns on a small phone screen.
10 actions in CheckFlow. 9 only look things up, and 1 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in CheckFlow
Send any of these on WhatsApp, in your own words. Flann finds the right CheckFlow action and fills in the details from the conversation.
“Show me my template tasks in CheckFlow.”
“Find checklists in CheckFlow.”
“Show me my tags in CheckFlow.”
“Create a tag in CheckFlow.”
What Flann can work with in CheckFlow
CheckFlow gives Flann 10 actions across 7 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Tags | createlook up | 2 |
| Checklists | searchlook up | 2 |
There are three ways to get tags work done in CheckFlow. Side by side:
| Compare | CheckFlow on its ownEvery step is yours | A rules toolRuns the steps you wired up | With FlannThe work comes to your chat |
|---|---|---|---|
| How you ask | Open the app and find the right page | Only what was wired up in advance | A WhatsApp message, typed or spoken |
| Finding answers about tags | Filters and searches you run yourself | Only the look-ups someone built | 9 look-ups, answered straight away |
| Making changes | Typed in by hand | Run unchecked once built | 1 change, made from a message |
| CheckFlow records | All of them, one screen at a time | Only the ones you wire up | 7 kinds, from one chat |
| Getting connected | Nothing new to set up | Someone builds and maintains each flow | Your CheckFlow API key, once |
YesPartlyNo
Step by step: CheckFlow jobs you can hand to Flann
Each step below names the CheckFlow action Flann actually runs.
Create a tag from a voice note
- You message Flann on WhatsApp: “Create a tag in CheckFlow with these details.”
- Flann runs
List Tagsin CheckFlow and shows you what it found. - Flann runs
Create Tagin CheckFlow. - Flann creates it in CheckFlow and confirms in the chat.
Get answers about your tasks
- You message Flann on WhatsApp: “What is the latest on our tasks in CheckFlow?”
- Flann runs
Get Task Detailsin CheckFlow and shows you what it found. - Nothing in CheckFlow is changed: these are look-ups, so they run straight away.
Check your checklists from WhatsApp
- You message Flann on WhatsApp: “Show me where our checklists in CheckFlow stand.”
- Flann runs
List Checklist DetailsandFind Checklistsin CheckFlow and shows you what it found. - Nothing in CheckFlow is changed: these are look-ups, so they run straight away.
Repetitive CheckFlow work Flann takes off your plate
These are the jobs that come back every day or every week. Message Flann instead, and keep the decisions for yourself.
Making weekly checklists repeat
Today
Opening checks, cleaning rotas and Friday stock counts get recreated by hand in CheckFlow each week. When you are busy, the list simply does not appear, and neither does the cleaning.
With Flann
“Make the closing checklist a repeating task in CheckFlow, weekdays, assigned to Jordan.”
Each step of the checklist becomes a sub-task in CheckFlow, set to repeat on weekdays.
What you stop doing: Recreating the same checklist every week is not something you do any more.
Capturing actions from a team meeting
Today
After a team meeting, actions get agreed but nobody writes them into CheckFlow. A week later, everyone remembers the meeting differently.
With Flann
“Here are the notes from this morning’s meeting. Create the actions in CheckFlow with owners.”
Reading your notes, Flann picks out each decision and action, names who owns it and suggests a due date.
What you stop doing: Being the one who types up actions after every meeting is behind you.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to CheckFlow
- Open Connectors in Flann and choose CheckFlow.
- Paste your CheckFlow API key into the secure form Flann opens. You will find the key in your CheckFlow account settings.
- Ask Flann for what you need on WhatsApp, by text or voice note. It picks the right CheckFlow action itself.
Look-ups run as soon as you ask and change nothing in CheckFlow. You can disconnect CheckFlow from Connectors at any time.
Ways to use CheckFlow with Flann
Plan the week in a message
Tell Flann what needs doing this week.
Know who is on what
Ask who is working on what. Flann summarises CheckFlow in a few lines.
Close things off
Tell Flann a job is done. It prepares the update in CheckFlow so the list stays honest.
Everything Flann can do in CheckFlow
The full list of CheckFlow actions available to Flann once you connect it.
Looks up 9
- Find Checklists
- Get Analytics
- Get Task Details
- Get Team Directory
- List Checklist Details
- List Tags
- List Template Tasks
- List Templates
- List Webhook Subscriptions
Changes 1
- Create Tag
More Project Management apps Flann works with
Toggl
Mural
Confluence
Jira
ShortcutCommon questions
What can Flann do with tags in CheckFlow?
Flann can create and look up tags in CheckFlow, using 2 actions (Create Tag, List Tags). Looking up runs straight away and changes nothing. The other actions create or change tags in CheckFlow.
What can Flann do with checklists in CheckFlow?
Flann can search and look up checklists in CheckFlow, using 2 actions (Find Checklists, List Checklist Details). All of them only look things up, so they run straight away.
How does Flann connect to CheckFlow?
Open Connectors in Flann, choose CheckFlow and paste your CheckFlow API key into a secure form. You will find the key in your CheckFlow account settings. Once it is connected, Flann can use 10 actions in CheckFlow.
Can I use CheckFlow from WhatsApp?
Yes. You talk to Flann on WhatsApp or in the Flann app, by text or voice note, and Flann works in CheckFlow for you. You do not need to open CheckFlow.
Does connecting CheckFlow cost extra?
No. CheckFlow is included in every Flann plan, along with every other app Flann connects to.