Integrations / Project Management
Manage Shortcut stories and files from WhatsApp
Flann connects Shortcut to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Shortcut action. Work gets agreed in passing: at the counter, on a call, in the van. Shortcut only helps if it gets written down. With Flann connected, a voice note becomes tasks in Shortcut, and a quick question tells you what is late, who has it and what comes next.
136 actions in Shortcut. 67 only look things up, and 69 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Shortcut
Type it or say it in a voice note. Flann works out which Shortcut action you mean.
“Find documents in Shortcut.”
“Look up the project in Shortcut.”
“Show me my categories in Shortcut.”
“Upload files in Shortcut.”
“Create a task in Shortcut.”
“Create a project in Shortcut.”
What Flann can work with in Shortcut
Shortcut gives Flann 136 actions across 39 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Stories | createdeletelook upsearchupdate | 10 |
| Categories | createdeletelook upupdate | 5 |
| Epic comments | createdeletelook upupdate | 5 |
| Files | deletelook upupdateupload | 5 |
| Labels | createdeletelook upupdate | 5 |
| Linked files | createdeletelook upupdate | 5 |
| Projects | createdeletelook upupdate | 5 |
| Story comments | createdeletelook upupdate | 5 |
Here is what changes when Shortcut goes through Flann instead of its own screens.
| Compare | Shortcut on its ownEvery step is yours | With FlannThe work comes to your chat |
|---|---|---|
| How you ask | Open the app and find the right page | A WhatsApp message, typed or spoken |
| Finding answers about stories | Filters and searches you run yourself | 67 look-ups, answered straight away |
| Making changes | Typed in by hand | 69 changes, made from a message |
| Shortcut records | All of them, one screen at a time | 39 kinds, from one chat |
| Getting connected | Nothing new to set up | Your Shortcut API key, once |
YesPartlyNo
Step by step: Shortcut jobs you can hand to Flann
What happens between your message and the result in Shortcut.
Create a story from a voice note
- You message Flann on WhatsApp: “Create a story in Shortcut with these details.”
- Flann runs
List storiesin Shortcut and shows you what it found. - Flann runs
Create multiple storiesin Shortcut. - Flann creates it in Shortcut and confirms in the chat.
Fix a file without opening Shortcut
- You message Flann on WhatsApp: “Change the file in Shortcut: here is what is different.”
- Flann runs
List filesin Shortcut and shows you what it found. - Flann runs
Update filein Shortcut. - Flann makes the change in Shortcut and confirms in the chat.
Clean up projects you no longer need
- You message Flann on WhatsApp: “Which projects in Shortcut are out of date? Remove the ones I confirm.”
- Flann runs
List projectsin Shortcut and shows you what it found. - Flann runs
Delete projectin Shortcut. - Each removal is confirmed in the chat.
The Shortcut jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Making weekly checklists repeat
Today
Opening checks, cleaning rotas and Friday stock counts get recreated by hand in Shortcut each week. When you are busy, the list simply does not appear, and neither does the cleaning.
With Flann
“Make the closing checklist a repeating task in Shortcut, weekdays, assigned to Jordan.”
Each step of the checklist becomes a sub-task in Shortcut, set to repeat on weekdays.
What you stop doing: Recreating the same checklist every week is not something you do any more.
Answering “where are we with my job?”
Today
Clients ask for updates at awkward moments. To answer, you open Shortcut, find their project and piece together what has happened since you last spoke.
With Flann
“Where are we on the Morgan bathroom refit in Shortcut? Draft an update for the client.”
In Shortcut, Flann reads the project’s finished, current and waiting tasks and writes a plain-English update the client will understand, without internal notes or jargon. You see the draft in the chat.
What you stop doing: Piecing together a client update from the board yourself is over.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Shortcut
- Open Connectors in Flann and choose Shortcut.
- Paste your Shortcut API key into the secure form Flann opens. You will find the key in your Shortcut account settings.
- Ask Flann for what you need on WhatsApp, by text or voice note. It picks the right Shortcut action itself.
Reading from Shortcut is instant. Shortcut stays connected until you remove it in Connectors.
Ways to use Shortcut with Flann
What is due today
Ask Flann what is overdue or due today. It reads Shortcut and sends you the list.
Close things off
Tell Flann a job is done. It prepares the update in Shortcut so the list stays honest.
Know who is on what
Ask who is working on what. Flann summarises Shortcut in a few lines.
Everything Flann can do in Shortcut
All 136 Shortcut actions, as Flann sees them.
Looks up 67
- Get doc
- Get project
- List categories
- List docs
- List epics
- List epics paginated
- List objectives
- Search documents
- Search objectives
- Get category
- Get current member info
- Get custom field
- Get entity template
- Get epic
- Get epic comment
- Get epic health
- Get epic workflow
- Get external link stories
- Get file
- Get generic integration
- Get group
- Get iteration
- Get key result
- Get label
- Get linked file
- Get member
- Get objective
- Get repository
- Get story
- Get story comment
and 37 more
Changes 69
- Create doc
- Create category
- Create entity template
- Create epic
- Create epic comment
- Create epic comment comment
- Create epic health
- Create generic integration
- Create group
- Create iteration
- Create label
- Create linked file
- Create multiple stories
- Create objective
- Create project
- Create story
- Create story comment
- Create story from template
- Create story link
- Create story reaction
- Create task
- Delete category
- Delete custom field
- Delete doc
- Delete entity template
- Delete epic
- Delete epic comment
- Delete file
- Delete generic integration
- Delete iteration
and 39 more
More Project Management apps Flann works with
Trello
Google TasksCommon questions
What can Flann do with stories in Shortcut?
Flann can create, delete, look up, search and update stories in Shortcut, using 10 actions (Create multiple stories, Create story, Create story from template, Delete multiple stories and more). Looking up runs straight away and changes nothing. The other actions create or change stories in Shortcut.
What can Flann do with categories in Shortcut?
Flann can create, delete, look up and update categories in Shortcut, using 5 actions (Create category, Delete category, Get category, List categories and more). Looking up runs straight away and changes nothing. The other actions create or change categories in Shortcut.
How does Flann connect to Shortcut?
Open Connectors in Flann, choose Shortcut and paste your Shortcut API key into a secure form. You will find the key in your Shortcut account settings. Once it is connected, Flann can use 136 actions in Shortcut.
How do I ask Flann to do something in Shortcut?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Shortcut action that fits and asks if anything is missing.
Does connecting Shortcut cost extra?
No. Shortcut is included in every Flann plan, along with every other app Flann connects to.