Integrations / Time Tracking Software
Manage Toggl projects and clients from WhatsApp
Flann connects Toggl to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Toggl action. Toggl keeps track of the work. Flann lets you add to it, check it and update it from WhatsApp.
56 actions in Toggl. 34 only look things up, and 22 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Toggl
Type it or say it in a voice note. Flann works out which Toggl action you mean.
“Show me my tasks in Toggl.”
“Show me my projects in Toggl.”
“Show me my event filters in Toggl.”
“Send an email from Toggl.”
“Create a project in Toggl.”
“Send a demo email from Toggl.”
What Flann can work with in Toggl
Toggl gives Flann 56 actions across 25 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Clients | createdeletelook upupdate | 6 |
| Tags | createdeletelook upupdate | 5 |
| Projects | createlook up | 4 |
| Time entries | createlook up | 4 |
| Tasks | look up | 2 |
| Users | addlook up | 2 |
| Groups | createdeletelook up | 3 |
How the same project job compares, in Toggl directly and through Flann.
| Compare | In Toggl yourselfYou click through each job | Flann on TogglYou ask, Flann does the clicking |
|---|---|---|
| Asking for something | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about projects | By hand, screen by screen | 34 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 22 changes, made from a message |
| Toggl records | All of them, one screen at a time | 25 kinds, from one chat |
| Set-up | Nothing new to set up | Your Toggl API key, once |
YesPartlyNo
Step by step: Toggl jobs you can hand to Flann
What happens between your message and the result in Toggl.
Create a project from a voice note
- You message Flann on WhatsApp: “Create a project in Toggl with these details.”
- Flann runs
Get Project Detailsin Toggl and shows you what it found. - Flann runs
Create Projectin Toggl. - Flann creates it in Toggl and confirms in the chat.
Fix a client without opening Toggl
- You message Flann on WhatsApp: “Change the client in Toggl: here is what is different.”
- Flann runs
List Clientsin Toggl and shows you what it found. - Flann runs
Update Clientin Toggl. - Flann makes the change in Toggl and confirms in the chat.
Clean up tags you no longer need
- You message Flann on WhatsApp: “Which tags in Toggl are out of date? Remove the ones I confirm.”
- Flann runs
Get Tagsin Toggl and shows you what it found. - Flann runs
Delete Tagin Toggl. - Each removal is confirmed in the chat.
The Toggl jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Nudging the team about late jobs
Today
Some tasks in Toggl have sat past their due date for days. Messaging each person to ask how it is going feels like nagging, so you put it off.
With Flann
“Chase whoever has overdue jobs in Toggl, nicely.”
Overdue tasks in Toggl are grouped by person, and a friendly nudge is drafted for each one, naming the job and asking for a new date if they need it.
What you stop doing: Writing the awkward chaser to each person is no longer yours to do.
Getting billable time ready to invoice
Today
Agency and consultancy work depends on billing the time you tracked. Pulling each client’s billable entries out of Toggl and checking them against the project is slow, so invoices go out late.
With Flann
“How much billable time for Harbour Studio is in Toggl and not invoiced yet?”
Every billable entry for that client is pulled from Toggl, grouped by project and person, with anything missing a description marked. You get a summary ready to turn into an invoice.
What you stop doing: Combing through time entries before every invoice is no longer needed.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Toggl
- In Flann, go to Connectors and find Toggl.
- Paste your Toggl API key into the secure form Flann opens. You will find the key in your Toggl account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the Toggl action and fills in the details.
Reading from Toggl is instant. Toggl stays connected until you remove it in Connectors.
Ways to use Toggl with Flann
What is due today
Ask Flann what is overdue or due today. It reads Toggl and sends you the list.
Close things off
Tell Flann a job is done. It prepares the update in Toggl so the list stays honest.
Plan the week in a message
Tell Flann what needs doing this week.
Everything Flann can do in Toggl
All 56 Toggl actions, as Flann sees them.
Looks up 34
- Get All Plans
- Get Client Details
- Get Countries
- Get Country Subdivisions
- Get Currencies
- Get Current Time Entry
- Get Event Filters
- Get JWKS Keys
- Get My Location
- Get My Quota
- Get Organization Details
- Get Organization Groups
- Get Organization Users
- Get Project Details
- Get Projects
- Get Public Subscription Plans
- Get Tags
- Get Time Entries
- Get Time Entry
- Get Timezone Offsets
- Get Timezones
- Get User Clients
- Get User Preferences
- Get User Projects
- Get User Tags
- Get User Tasks
- Get User Workspaces
- Get Webhooks Status
- Get Workspace Details
- Get Workspace Logo
and 4 more
Changes 22
- Add User to Workspace Project
- Bulk Edit Time Entries
- Create Client
- Create Group
- Create Invitation
- Create Organization
- Create Project
- Create Tag
- Create Time Entry
- Delete Group
- Delete Project Group
- Delete Subscription
- Delete Tag
- Delete Toggl Client
- Disable Product Emails
- Disable Weekly Report
- Send Demo Email
- Send Email to Contact
- Send Smail Meet
- Stop Time Entry
- Update Client
- Update Tag
More Time Tracking Software apps Flann works with
Trello
OutlineCommon questions
What can Flann do with clients in Toggl?
Flann can create, delete, look up and update clients in Toggl, using 6 actions (Create Client, Delete Toggl Client, Get Client Details, List Clients and more). Looking up runs straight away and changes nothing. The other actions create or change clients in Toggl.
What can Flann do with tags in Toggl?
Flann can create, delete, look up and update tags in Toggl, using 5 actions (Create Tag, Delete Tag, Get Tags, Get User Tags and more). Looking up runs straight away and changes nothing. The other actions create or change tags in Toggl.
How does Flann connect to Toggl?
Open Connectors in Flann, choose Toggl and paste your Toggl API key into a secure form. You will find the key in your Toggl account settings. Once it is connected, Flann can use 56 actions in Toggl.
How do I ask Flann to do something in Toggl?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Toggl action that fits and asks if anything is missing.
Which Flann plan do I need for Toggl?
Any of them. Every Flann plan includes Toggl and every other app.