Integrations / Scheduling & Booking
Manage Appointo bookings from WhatsApp
Flann connects Appointo to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Appointo action. Your calendar only helps if someone keeps an eye on it. Flann keeps that eye on Appointo. Ask by text or voice note what tomorrow holds, whether the meeting room is free after lunch or which client booked twice by mistake, and the answer comes back in plain words.
11 actions in Appointo. 6 only look things up, and 5 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Appointo
Type it or say it in a voice note. Flann works out which Appointo action you mean.
“Show me my bookings in Appointo.”
“Show me my appointments in Appointo.”
“Look up the appointment availability in Appointo.”
“Create a booking in Appointo.”
“Update the booking buffers in Appointo.”
What Flann can work with in Appointo
Appointo gives Flann 11 actions across 6 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Bookings | cancelcreatelook up | 3 |
How the same booking job compares, in Appointo directly and through Flann.
| Compare | Appointo on its ownEvery step is yours | With FlannThe work comes to your chat |
|---|---|---|
| How you ask | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about bookings | By hand, screen by screen | 6 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 5 changes, made from a message |
| Appointo records | All of them, one screen at a time | 6 kinds, from one chat |
| Set-up | Nothing new to set up | Your Appointo API key, once |
YesPartlyNo
Step by step: Appointo jobs you can hand to Flann
What happens between your message and the result in Appointo.
Create a booking from a voice note
- You message Flann on WhatsApp: “Create a booking in Appointo with these details.”
- Flann runs
List Bookingsin Appointo and shows you what it found. - Flann runs
Create Bookingin Appointo. - Flann creates it in Appointo and confirms in the chat.
Get answers about your appointments
- You message Flann on WhatsApp: “What is the latest on our appointments in Appointo?”
- Flann runs
List Appointmentsin Appointo and shows you what it found. - Nothing in Appointo is changed: these are look-ups, so they run straight away.
Check your products from WhatsApp
- You message Flann on WhatsApp: “Show me where our products in Appointo stand.”
- Flann runs
List Productsin Appointo and shows you what it found. - Nothing in Appointo is changed: these are look-ups, so they run straight away.
The Appointo jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Checking availability on the spot
Today
Customers ask for a slot while your hands are full. The question waits until you can open Appointo and look properly, and some of them book elsewhere.
With Flann
“Anything Saturday morning for two people?”
Look-ups like this run instantly: Flann reads Saturday morning in Appointo and tells you which times are still open. Want one held?
What you stop doing: Availability questions get answered without you stopping what you are doing.
Setting up a video call
Today
Each new call means creating a meeting in Appointo, copying the link and pasting it into a chat. It is a small job that happens constantly.
With Flann
“Set up a video call with Omar tomorrow afternoon and send him the link”
Once it has found a time that suits your calendar, Flann prepares the meeting in Appointo and drafts a WhatsApp message to Omar with the link already in it.
What you stop doing: Copying and pasting meeting links stops being part of your day.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Appointo
- Open Connectors in Flann and choose Appointo.
- Paste your Appointo API key into the secure form Flann opens. You will find the key in your Appointo account settings.
- From then on, message Flann on WhatsApp. It works in Appointo whenever a request needs it.
Reading from Appointo is instant. Appointo stays connected until you remove it in Connectors.
Ways to use Appointo with Flann
Fill the gaps
Ask where you have free time this week. Flann checks Appointo so you know what to offer.
Move things without the back-and-forth
Tell Flann to push a meeting to Thursday.
What is on today
Ask Flann for today’s schedule. It reads Appointo and sends you the list before you open the doors.
Everything Flann can do in Appointo
All 11 Appointo actions, as Flann sees them.
Looks up 6
- Get Appointment Availability
- List Appointments
- List Bookings
- Authenticate Appointo API Token
- List Products
- List Subscription Contracts
Changes 5
- Cancel Booking
- Create Booking
- Reschedule Booking
- Update Booking Buffers
- Upsert Appointment Configuration
More Scheduling & Booking apps Flann works with
Google Calendar
Google Meet
Calendly
Seat GeekCommon questions
What can Flann do with bookings in Appointo?
Flann can cancel, create and look up bookings in Appointo, using 3 actions (Cancel Booking, Create Booking, List Bookings). Looking up runs straight away and changes nothing. The other actions create or change bookings in Appointo.
How does Flann connect to Appointo?
Open Connectors in Flann, choose Appointo and paste your Appointo API key into a secure form. You will find the key in your Appointo account settings. Once it is connected, Flann can use 11 actions in Appointo.
How do I ask Flann to do something in Appointo?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Appointo action that fits and asks if anything is missing.
Does connecting Appointo cost extra?
No. Appointo is included in every Flann plan, along with every other app Flann connects to.