Integrations / Task Management
Manage Todoist tasks and projects from WhatsApp
Flann connects Todoist to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Todoist action. Teams drift when nobody is watching the list. Flann watches Todoist for you, notices the jobs that have not moved and tells you plainly, without making you open a board, filter it and scroll its columns on a small phone screen.
76 actions in Todoist. 41 only look things up, and 35 create, update, send or delete. You connect with a one-click sign-in.
What you can ask Flann to do in Todoist
Type it or say it in a voice note. Flann works out which Todoist action you mean.
“Find projects in Todoist.”
“Show me my tasks in Todoist.”
“Show me my comments in Todoist.”
“Create a task in Todoist.”
“Upload a file in Todoist.”
“Create a comment in Todoist.”
What Flann can work with in Todoist
Todoist gives Flann 76 actions across 21 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Tasks | closecreatedeletelook upmovereopen | 9 |
| Labels | createdeletelook uprenamesearchupdate | 8 |
| Projects | archivecreatedeletelook upsearchupdate | 7 |
| Comments | createdeletelook upupdate | 5 |
| Completed tasks | look up | 3 |
| Templates | export | 2 |
| Template into projects | import | 2 |
| Sections | createdeletelook upsearchupdate | 6 |
Side by side, the two ways of working in Todoist:
| Compare | Todoist on its ownEvery step is yours | With FlannThe work comes to your chat |
|---|---|---|
| How you ask | Open the app and find the right page | A WhatsApp message, typed or spoken |
| Finding answers about tasks | Filters and searches you run yourself | 41 look-ups, answered straight away |
| Making changes | Typed in by hand | 35 changes, made from a message |
| Todoist records | All of them, one screen at a time | 21 kinds, from one chat |
| Getting connected | Nothing new to set up | One sign-in to Todoist |
YesPartlyNo
Step by step: Todoist jobs you can hand to Flann
What happens between your message and the result in Todoist.
Create a task from a voice note
- You message Flann on WhatsApp: “Create a task in Todoist with these details.”
- Flann runs
Get All Tasksin Todoist and shows you what it found. - Flann runs
Create taskin Todoist. - Flann creates it in Todoist and confirms in the chat.
Fix a project without opening Todoist
- You message Flann on WhatsApp: “Change the project in Todoist: here is what is different.”
- Flann runs
Search Projectsin Todoist and shows you what it found. - Flann runs
Update Project (API v1)in Todoist. - Flann makes the change in Todoist and confirms in the chat.
Clean up labels you no longer need
- You message Flann on WhatsApp: “Which labels in Todoist are out of date? Remove the ones I confirm.”
- Flann runs
List Labelsin Todoist and shows you what it found. - Flann runs
Delete Label (V1)in Todoist. - Each removal is confirmed in the chat.
The Todoist jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Getting billable time ready to invoice
Today
Agency and consultancy work depends on billing the time you tracked. Pulling each client’s billable entries out of Todoist and checking them against the project is slow, so invoices go out late.
With Flann
“How much billable time for Harbour Studio is in Todoist and not invoiced yet?”
Every billable entry for that client is pulled from Todoist, grouped by project and person, with anything missing a description marked. You get a summary ready to turn into an invoice.
What you stop doing: Combing through time entries before every invoice is no longer needed.
Spotting work that has stalled
Today
A job can sit in the same column of Todoist for weeks without anyone noticing. You only find out when a customer chases.
With Flann
“Anything in Todoist that hasn’t moved since last week?”
Comparing this week’s board in Todoist with last week’s, Flann lists tasks with no updates, comments or status change, along with how long each has been stuck and who holds it. That part is a look-up.
What you stop doing: Finding stuck work only when a customer complains stops happening.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Todoist
- Open Connectors in Flann and choose Todoist.
- Sign in to your Todoist account on the secure page that opens and allow access. There is no developer account or API key to set up.
- Ask Flann for what you need on WhatsApp, by text or voice note. It picks the right Todoist action itself.
Reading from Todoist is instant. Todoist stays connected until you remove it in Connectors.
Ways to use Todoist with Flann
Close things off
Tell Flann a job is done. It prepares the update in Todoist so the list stays honest.
Plan the week in a message
Tell Flann what needs doing this week.
Capture tasks as they come up
Send Flann a voice note with the job. It prepares the task in Todoist and asks you to confirm.
Everything Flann can do in Todoist
All 76 Todoist actions, as Flann sees them.
Looks up 41
- Export Template As URL
- Filter Tasks
- Get All Comments
- Get all projects
- Get All Tasks
- Get Backups
- Get Completed Tasks By Completion Date
- Get Full Project Data
- Get Personal Label
- Get Productivity Stats
- Get Project (API v1)
- Get Special Backups
- Get User
- List Archived Workspace Projects
- List Completed Tasks
- List Filters
- List Labels
- List Project Collaborators
- List Sections
- List Workspace Active Projects
- Search Projects
- Search Sections
- Export Template As File
- Get Comment (V1)
- Get ID Mappings
- Get Project Permissions
- Get Section (v1 API)
- Get Task (API v1)
- Get Workspace Plan Details
- List Activities
and 11 more
Changes 35
- Add Workspace
- Archive Project (API v1)
- Bulk Create Tasks
- Close Task (API v1)
- Create Comment (API v1)
- Create Label (API v1)
- Create Project (API v1)
- Create Section (API v1)
- Create task
- Delete Comment
- Delete Label (V1)
- Delete Project (API v1)
- Delete Section (v1)
- Delete Task
- Delete Upload
- Invite Project Collaborator
- Move Task
- Quick Add Task
- Reopen Task (API v1)
- Reorder Tasks
- Unarchive Project (API v1)
- Update Project (API v1)
- Update Task
- Upload File
- Import Template Into Project By ID
- Import Template Into Project From File
- Move Task (REST API)
- Remove Shared Label (API v1)
- Rename Shared Labels (API v1)
- Todoist Sync
and 5 more
More Task Management apps Flann works with
Basecamp
Linear
TeamworkCommon questions
What can Flann do with tasks in Todoist?
Flann can close, create, delete, look up and move tasks in Todoist, using 9 actions (Close Task (API v1), Create task, Delete Task, Get All Tasks and more). Looking up runs straight away and changes nothing. The other actions create or change tasks in Todoist.
What can Flann do with labels in Todoist?
Flann can create, delete, look up, rename and search labels in Todoist, using 8 actions (Create Label (API v1), Delete Label (V1), List Labels, List Shared Labels and more). Looking up runs straight away and changes nothing. The other actions create or change labels in Todoist.
How does Flann connect to Todoist?
Open Connectors in Flann, choose Todoist and sign in to your Todoist account on a secure page. There is no developer account or API key to set up. Once it is connected, Flann can use 76 actions in Todoist.
How do I ask Flann to do something in Todoist?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Todoist action that fits and asks if anything is missing.
Does connecting Todoist cost extra?
No. Todoist is included in every Flann plan, along with every other app Flann connects to.