Integrations / Project Management
Manage Teamwork tasks and tags from WhatsApp
Flann connects Teamwork to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Teamwork action. Teams drift when nobody is watching the list. Flann watches Teamwork for you, notices the jobs that have not moved and tells you plainly, without making you open a board, filter it and scroll its columns on a small phone screen.
12 actions in Teamwork. 8 only look things up, and 4 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Teamwork
Type it or say it in a voice note. Flann works out which Teamwork action you mean.
“Show me my tasks in Teamwork.”
“Show me my projects in Teamwork.”
“Show me my task lists in Teamwork.”
“Create a task in Teamwork.”
“Create a tag in Teamwork.”
What Flann can work with in Teamwork
Teamwork gives Flann 12 actions across 7 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Tasks | createlook upupdate | 3 |
| Tags | createlook up | 2 |
How the same task job compares, in Teamwork directly and through Flann.
| Compare | In Teamwork yourselfYou click through each job | Flann on TeamworkYou ask, Flann does the clicking |
|---|---|---|
| Asking for something | Open the app and find the right page | A WhatsApp message, typed or spoken |
| Finding answers about tasks | Filters and searches you run yourself | 8 look-ups, answered straight away |
| Making changes | Typed in by hand | 4 changes, made from a message |
| Teamwork records | All of them, one screen at a time | 7 kinds, from one chat |
| Getting connected | Nothing new to set up | Your Teamwork API key, once |
YesPartlyNo
Step by step: Teamwork jobs you can hand to Flann
What happens between your message and the result in Teamwork.
Create a task from a voice note
- You message Flann on WhatsApp: “Create a task in Teamwork with these details.”
- Flann runs
List Tasksin Teamwork and shows you what it found. - Flann runs
Create Taskin Teamwork. - Flann creates it in Teamwork and confirms in the chat.
Get answers about your tags
- You message Flann on WhatsApp: “What is the latest on our tags in Teamwork?”
- Flann runs
List Tagsin Teamwork and shows you what it found. - Nothing in Teamwork is changed: these are look-ups, so they run straight away.
Check your projects from WhatsApp
- You message Flann on WhatsApp: “Show me where our projects in Teamwork stand.”
- Flann runs
List Projectsin Teamwork and shows you what it found. - Nothing in Teamwork is changed: these are look-ups, so they run straight away.
The Teamwork jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Turning a voice note into tasks
Today
Ideas and jobs come to you while driving or walking the floor. By the time you are at a screen to put them into Teamwork, some have gone.
With Flann
“Put everything from this voice note into Teamwork as tasks for this week.”
Flann transcribes the voice note, splits it into separate jobs, gives each a clear title and suggests a due date and an owner from your team in Teamwork. You see the list as one card.
What you stop doing: Remembering jobs until you get to a screen is no longer required.
Answering “where are we with my job?”
Today
Clients ask for updates at awkward moments. To answer, you open Teamwork, find their project and piece together what has happened since you last spoke.
With Flann
“Where are we on the Morgan bathroom refit in Teamwork? Draft an update for the client.”
In Teamwork, Flann reads the project’s finished, current and waiting tasks and writes a plain-English update the client will understand, without internal notes or jargon. You see the draft in the chat.
What you stop doing: Piecing together a client update from the board yourself is over.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Teamwork
- Open Connectors in Flann and choose Teamwork.
- Paste your Teamwork API key into the secure form Flann opens. You will find the key in your Teamwork account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the Teamwork action and fills in the details.
Reading from Teamwork is instant. Teamwork stays connected until you remove it in Connectors.
Ways to use Teamwork with Flann
What is due today
Ask Flann what is overdue or due today. It reads Teamwork and sends you the list.
Close things off
Tell Flann a job is done. It prepares the update in Teamwork so the list stays honest.
Know who is on what
Ask who is working on what. Flann summarises Teamwork in a few lines.
Everything Flann can do in Teamwork
All 12 Teamwork actions, as Flann sees them.
Looks up 8
- List Milestones
- List People
- List Projects
- List Tags
- List Task Lists
- List Tasks
- List Time Entries
- Search Teamwork
Changes 4
- Create Tag
- Create Task
- Log Time Entry
- Update Task
More Project Management apps Flann works with
GristCommon questions
What can Flann do with tasks in Teamwork?
Flann can create, look up and update tasks in Teamwork, using 3 actions (Create Task, List Tasks, Update Task). Looking up runs straight away and changes nothing. The other actions create or change tasks in Teamwork.
What can Flann do with tags in Teamwork?
Flann can create and look up tags in Teamwork, using 2 actions (Create Tag, List Tags). Looking up runs straight away and changes nothing. The other actions create or change tags in Teamwork.
How does Flann connect to Teamwork?
Open Connectors in Flann, choose Teamwork and paste your Teamwork API key into a secure form. You will find the key in your Teamwork account settings. Once it is connected, Flann can use 12 actions in Teamwork.
How do I ask Flann to do something in Teamwork?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Teamwork action that fits and asks if anything is missing.
Does connecting Teamwork cost extra?
No. Teamwork is included in every Flann plan, along with every other app Flann connects to.