Integrations / HR Talent & Recruitment
Connect Greenhouse to WhatsApp: candidates, users and attachments by chat
Flann is an AI agent your business talks to on WhatsApp. Connect Greenhouse once, then ask Flann to look things up in it or get work done in it, by text or voice note. Greenhouse holds your team’s records. Flann lets you check and update them from WhatsApp.
134 actions in Greenhouse. 58 only look things up, and 76 create, update, send or delete. You connect with a one-click sign-in.
What you can ask Flann to do in Greenhouse
Send any of these on WhatsApp, in your own words. Flann finds the right Greenhouse action and fills in the details from the conversation.
“Show me my notes in Greenhouse.”
“Show me my candidates in Greenhouse.”
“Show me my candidate tags in Greenhouse.”
“Create a candidate in Greenhouse.”
“Create a candidate tag in Greenhouse.”
“Create a candidate note in Greenhouse.”
What Flann can work with in Greenhouse
Greenhouse gives Flann 134 actions across 42 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Candidates | createdeletelook upupdate | 4 |
| Users | createlook upupdate | 4 |
| Attachments | createdeletelook up | 3 |
| Candidate tags | createdeletelook up | 3 |
| Applications | createdeletelook upmovesearchupdate | 6 |
| Interviews | createdeletelook upupdate | 4 |
| Approval flows | createlook upupdate | 3 |
| Blocked spam sources | createdeleteupdate | 3 |
Doing it yourself, wiring up a rule, or asking an agent: here is how they compare for Greenhouse.
| Compare | In Greenhouse yourselfYou click through each job | A fixed workflowTriggers built in advance | Flann on GreenhouseYou ask, Flann does the clicking |
|---|---|---|---|
| Asking for something | Log in and click through the screens | Only what was wired up in advance | Text or voice note, in your own words |
| Looking things up about candidates | By hand, screen by screen | Only the look-ups someone built | 58 look-ups, answered straight away |
| Creating and updating | Typed in by hand | Run unchecked once built | 76 changes, made from a message |
| Greenhouse records | All of them, one screen at a time | Only the ones you wire up | 42 kinds, from one chat |
| Set-up | Nothing new to set up | Someone builds and maintains each flow | One sign-in to Greenhouse |
YesPartlyNo
Step by step: Greenhouse jobs you can hand to Flann
Each step below names the Greenhouse action Flann actually runs.
Create a candidate from a voice note
- You message Flann on WhatsApp: “Create a candidate in Greenhouse with these details.”
- Flann runs
List Greenhouse candidatesin Greenhouse and shows you what it found. - Flann runs
Create Greenhouse candidatein Greenhouse. - Flann creates it in Greenhouse and confirms in the chat.
Fix a user without opening Greenhouse
- You message Flann on WhatsApp: “Change the user in Greenhouse: here is what is different.”
- Flann runs
List Greenhouse usersin Greenhouse and shows you what it found. - Flann runs
Update Greenhouse userin Greenhouse. - Flann makes the change in Greenhouse and confirms in the chat.
Clean up applications you no longer need
- You message Flann on WhatsApp: “Which applications in Greenhouse are out of date? Remove the ones I confirm.”
- Flann runs
List Greenhouse applicationsin Greenhouse and shows you what it found. - Flann runs
Delete Greenhouse applicationin Greenhouse. - Each removal is confirmed in the chat.
Repetitive Greenhouse work Flann takes off your plate
These are the jobs that come back every day or every week. Message Flann instead, and keep the decisions for yourself.
Interview notes into the record
Today
After an interview you mean to write up your impressions. By evening the details have blurred and the profile in Greenhouse stays empty.
With Flann
“Just met Tom for the kitchen role. Strong, calm, can start Monday. Move him forward.”
Your note becomes a tidy summary on Tom’s profile in Greenhouse. Flann also prepares the move to the next hiring stage.
What you stop doing: Interviews no longer get typed up at the end of a long day.
Sensitive issues to the right person
Today
Grievances and awkward staff matters reach you through whatever channel is nearest. They deserve proper handling, yet they often sit unanswered while the day runs away.
With Flann
“Jess raised a complaint about her manager. Who should handle it?”
Flann looks up Jess’s team and reporting line in Greenhouse and suggests who on your side should take it. It drafts a short, neutral handover note with the facts you gave.
What you stop doing: Sensitive issues no longer wait in your head until you find a quiet moment.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Greenhouse
- Search for Greenhouse in Flann’s Connectors.
- Sign in to your Greenhouse account on the secure page that opens and allow access. There is no developer account or API key to set up.
- Go back to WhatsApp and ask for what you need. Flann chooses the Greenhouse action and fills in the details.
Look-ups run as soon as you ask and change nothing in Greenhouse. You can disconnect Greenhouse from Connectors at any time.
Ways to use Greenhouse with Flann
Find the candidate
Ask about an applicant. Flann pulls their details from Greenhouse into the chat.
Who is in this week
Ask Flann who is off this week. It checks Greenhouse and tells you before you plan the rota.
Keep records current
Tell Flann what changed.
Everything Flann can do in Greenhouse
The full list of Greenhouse actions available to Flann once you connect it.
Looks up 58
- Get current Greenhouse user
- List Greenhouse application stages
- List Greenhouse applications
- List Greenhouse approval flows
- List Greenhouse approver groups
- List Greenhouse approvers
- List Greenhouse attachments
- List Greenhouse bulk requests
- List Greenhouse candidate educations
- List Greenhouse candidate employments
- List Greenhouse candidate tags
- List Greenhouse candidates
- List Greenhouse close reasons
- List Greenhouse custom field departments
- List Greenhouse custom field offices
- List Greenhouse custom field options
- List Greenhouse custom fields
- List Greenhouse default interviewers
- List Greenhouse demographic answer options
- List Greenhouse demographic answers
- List Greenhouse demographic question sets
- List Greenhouse demographic questions
- List Greenhouse departments
- List Greenhouse EEOC responses
- List Greenhouse email templates
- List Greenhouse focus candidate attributes
- List Greenhouse interview kits
- List Greenhouse interviewer tags
- List Greenhouse interviews
- List Greenhouse job board custom locations
and 28 more
Changes 76
- Add Greenhouse job owner
- Anonymize Greenhouse candidate
- Apply Greenhouse candidate tag
- Bulk create Greenhouse blocked spam sources
- Bulk create Greenhouse custom field options
- Bulk create Greenhouse openings
- Bulk deactivate Greenhouse users
- Bulk delete Greenhouse custom field options
- Bulk update Greenhouse blocked spam sources
- Bulk update Greenhouse custom field options
- Bulk update Greenhouse departments
- Bulk update Greenhouse offices
- Bulk update Greenhouse openings
- Bulk update Greenhouse users
- Create Greenhouse application
- Create Greenhouse approval flow
- Create Greenhouse attachment
- Create Greenhouse blocked spam source
- Create Greenhouse candidate
- Create Greenhouse candidate education
- Create Greenhouse candidate employment
- Create Greenhouse candidate note
- Create Greenhouse candidate tag
- Create Greenhouse custom field
- Create Greenhouse custom field department
- Create Greenhouse custom field office
- Create Greenhouse custom field option
- Create Greenhouse department
- Create Greenhouse interview
- Create Greenhouse job
and 46 more
More HR Talent & Recruitment apps Flann works with
Common questions
What can Flann do with candidates in Greenhouse?
Flann can create, delete, look up and update candidates in Greenhouse, using 4 actions (Create Greenhouse candidate, Delete Greenhouse candidate, List Greenhouse candidates, Update Greenhouse candidate). Looking up runs straight away and changes nothing. The other actions create or change candidates in Greenhouse.
What can Flann do with users in Greenhouse?
Flann can create, look up and update users in Greenhouse, using 4 actions (Create Greenhouse user, Get current Greenhouse user, List Greenhouse users, Update Greenhouse user). Looking up runs straight away and changes nothing. The other actions create or change users in Greenhouse.
How does Flann connect to Greenhouse?
Open Connectors in Flann, choose Greenhouse and sign in to your Greenhouse account on a secure page. There is no developer account or API key to set up. Once it is connected, Flann can use 134 actions in Greenhouse.
Can I use Greenhouse from WhatsApp?
Yes. You talk to Flann on WhatsApp or in the Flann app, by text or voice note, and Flann works in Greenhouse for you. You do not need to open Greenhouse.
Is Greenhouse included in my Flann plan?
Yes. Every Flann plan includes every app, Greenhouse included.