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Integrations / Email

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Manage Gmail messages and labels from WhatsApp

Flann connects Gmail to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Gmail action. Your inbox in Gmail keeps filling while you work. Flann keeps up with it for you, flagging the urgent, grouping the routine and preparing replies in whatever language the sender used.

60 actions in Gmail. 28 only look things up, and 32 create, update, send or delete. You connect with a one-click sign-in.

Connect Gmail to FlannHow it connects

What you can ask Flann to do in Gmail

Type it or say it in a voice note. Flann works out which Gmail action you mean.

FlannWhatsApp

  • “Show me my emails in Gmail.”

  • “Look up the draft in Gmail.”

  • “Show me my contacts in Gmail.”

  • “Send a draft from Gmail.”

  • “Send an email from Gmail.”

  • “Delete the message in Gmail.”

What Flann can work with in Gmail

Gmail gives Flann 60 actions across 22 kinds of record. These are the ones you are most likely to use.

RecordWhat Flann can doActions
Labelscreatedeletelook upupdate6
Draftsdeletelook upsendupdate5
Messagesdeletelook upimport4
Threadsdeletelook up3
Emailslook upsend2
Filterscreatedeletelook up4
Send-as aliasupdatelook up3
Peopleslook upsearch2

Here is what changes when Gmail goes through Flann instead of its own screens.

CompareOpening GmailLog in, find it, do itGmail through FlannAsk and get it done
Getting started on a jobOpen the app and find the right pageA WhatsApp message, typed or spoken
Finding answers about messagesFilters and searches you run yourself28 look-ups, answered straight away
Making changesTyped in by hand32 changes, made from a message
Gmail recordsAll of them, one screen at a time22 kinds, from one chat
Getting connectedNothing new to set upOne sign-in to Gmail

YesPartlyNo

Step by step: Gmail jobs you can hand to Flann

What happens between your message and the result in Gmail.

Change

Create a message from a voice note

  1. You message Flann on WhatsApp: “Create a message in Gmail with these details.”
  2. Flann runs Fetch message by message ID in Gmail and shows you what it found.
  3. Flann runs Delete message in Gmail.
  4. Flann creates it in Gmail and confirms in the chat.
Change

Fix a label without opening Gmail

  1. You message Flann on WhatsApp: “Change the label in Gmail: here is what is different.”
  2. Flann runs List Gmail labels in Gmail and shows you what it found.
  3. Flann runs Update Label in Gmail.
  4. Flann makes the change in Gmail and confirms in the chat.
Change

Find a draft and send it

  1. You message Flann on WhatsApp: “Find the draft we talked about in Gmail and send it.”
  2. Flann runs List Drafts in Gmail and shows you what it found.
  3. Flann runs Send Draft in Gmail.
  4. It confirms in the chat once it is sent.

The Gmail jobs you can stop doing yourself

You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.

Chasing replies you are owed

Today

You send a question to a supplier, a landlord or a client and then lose track of it in Gmail. Weeks later you realise nobody ever answered.

With Flann

“Which emails I sent from Gmail this month still have no reply?”

Scanning your sent mail in Gmail, Flann finds the threads where you were the last to write and the question still stands. It lists them with a one-line summary and drafts a polite nudge for each.

What you stop doing: Unanswered requests stop disappearing into the sent folder.

Passing emails to the right colleague

Today

Emails for the kitchen, the warehouse or the accountant all land with you in Gmail. Forwarding each with a sensible note takes attention you do not have in the middle of a busy day.

With Flann

“Forward the catering enquiry in Gmail to Mona with a note to quote by Thursday.”

Within the right thread in Gmail, Flann prepares the forward to Mona with a short note that says what you need and by when.

What you stop doing: Forwarding stops being your job in the middle of the rush.

More on this: how to hand repetitive tasks to an AI agent on WhatsApp.

How Flann connects to Gmail

  1. In Flann, go to Connectors and find Gmail.
  2. Sign in to your Gmail account on the secure page that opens and allow access. There is no developer account or API key to set up.
  3. Go back to WhatsApp and ask for what you need. Flann chooses the Gmail action and fills in the details.

Reading from Gmail is instant. Gmail stays connected until you remove it in Connectors.

Ways to use Gmail with Flann

Reply without opening the laptop

Tell Flann what to say.

Triage from WhatsApp

Ask “anything urgent in my email?” Flann checks Gmail and tells you what needs you today.

Draft, do not type

Send a voice note with the gist. Flann turns it into a clean email in Gmail for you to check.

Everything Flann can do in Gmail

All 60 Gmail actions, as Flann sees them.

Looks up 28

  • Fetch emails
  • Fetch message by message ID
  • Get Draft
  • Get Gmail attachment
  • List Drafts
  • Search People
  • Who Am I
  • Fetch Message by Thread ID
  • Get Auto-Forwarding Settings
  • Get contacts
  • Get Gmail filter
  • Get IMAP Settings
  • Get label details
  • Get Language Settings
  • Get People
  • Get POP settings
  • Get Profile
  • Get send-as alias
  • Get Vacation Settings
  • List CSE identities
  • List CSE key pairs
  • List forwarding addresses
  • List Gmail filters
  • List Gmail history
  • List Gmail labels
  • List S/MIME configs
  • List send-as aliases
  • List threads

Changes 32

  • Batch modify Gmail messages
  • Create email draft
  • Delete Draft
  • Delete message
  • Delete thread
  • Move to Trash
  • Patch Label
  • Patch send-as alias
  • Reply to email thread
  • Send Draft
  • Send Email
  • Trash thread
  • Untrash Message
  • Untrash thread
  • Update draft
  • Update Label
  • Batch delete Gmail messages
  • Create Gmail filter
  • Create label
  • Delete Gmail filter
  • Delete label from account (permanent)
  • Forward email message
  • Import message
  • Insert message into mailbox
  • Modify email labels
  • Modify thread labels
  • Stop watch notifications
  • Update IMAP settings
  • Update Language Settings
  • Update POP settings

and 2 more

More Email apps Flann works with

See all integrations

Common questions

What can Flann do with labels in Gmail?

Flann can create, delete, look up and update labels in Gmail, using 6 actions (Create label, Delete label from account (permanent), Get label details, List Gmail labels and more). Looking up runs straight away and changes nothing. The other actions create or change labels in Gmail.

What can Flann do with drafts in Gmail?

Flann can delete, look up, send and update drafts in Gmail, using 5 actions (Delete Draft, Get Draft, List Drafts, Send Draft and more). Looking up runs straight away and changes nothing. The other actions create or change drafts in Gmail.

How does Flann connect to Gmail?

Open Connectors in Flann, choose Gmail and sign in to your Gmail account on a secure page. There is no developer account or API key to set up. Once it is connected, Flann can use 60 actions in Gmail.

How do I ask Flann to do something in Gmail?

Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Gmail action that fits and asks if anything is missing.

Which Flann plan do I need for Gmail?

Any of them. Every Flann plan includes Gmail and every other app.

Put Gmail to work from WhatsApp.

Flann connects to the WhatsApp number you already use. Connect Gmail and ask for what you need. Live in 24 hours.

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