Integrations / AI Document Extraction
VLM Run on WhatsApp: manage files with an AI agent
Flann turns VLM Run into something you can message. Ask on WhatsApp, by text or voice note, and Flann does the work in VLM Run for you. Once VLM Run is connected, Flann can open what you have stored, compare versions and pull the key lines out of a long document. Trust builds job by job.
11 actions in VLM Run. 7 only look things up, and 4 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in VLM Run
You do not need the exact wording. These are the kinds of messages Flann turns into VLM Run actions.
“Find files in VLM Run.”
“Find skills in VLM Run.”
“Show me my runs in VLM Run.”
“Upload a file in VLM Run.”
“Create a skill in VLM Run.”
What Flann can work with in VLM Run
VLM Run gives Flann 11 actions across 5 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Files | searchupload | 2 |
| Skills | createsearch | 2 |
Side by side, the two ways of working in VLM Run:
| Compare | Opening VLM RunLog in, find it, do it | VLM Run through FlannAsk and get it done |
|---|---|---|
| Getting started on a job | Open the app and find the right page | A WhatsApp message, typed or spoken |
| Finding answers about files | Filters and searches you run yourself | 7 look-ups, answered straight away |
| Making changes | Typed in by hand | 4 changes, made from a message |
| VLM Run records | All of them, one screen at a time | 5 kinds, from one chat |
| Getting connected | Nothing new to set up | Your VLM Run API key, once |
YesPartlyNo
Step by step: VLM Run jobs you can hand to Flann
How a request turns into real VLM Run actions, one step at a time.
Create a file from a voice note
- You message Flann on WhatsApp: “Create a file in VLM Run with these details.”
- Flann runs
Find Filesin VLM Run and shows you what it found. - Flann runs
Upload Filein VLM Run. - Flann creates it in VLM Run and confirms in the chat.
Get answers about your skills
- You message Flann on WhatsApp: “What is the latest on our skills in VLM Run?”
- Flann runs
Find Skillsin VLM Run and shows you what it found. - Nothing in VLM Run is changed: these are look-ups, so they run straight away.
Check your agents from WhatsApp
- You message Flann on WhatsApp: “Show me where our agents in VLM Run stand.”
- Flann runs
List Agentsin VLM Run and shows you what it found. - Nothing in VLM Run is changed: these are look-ups, so they run straight away.
Where Flann saves you time in VLM Run
Small jobs, repeated often, are where the time goes. Here is how they change once VLM Run is connected.
Writing up a site visit
Today
After a visit to a client, the details live in your head or on the back of an envelope. Proper notes in VLM Run get pushed to tomorrow.
With Flann
“Voice note from the Greenway visit. Make it a proper note in VLM Run under that client.”
Your voice note is transcribed, sorted under headings such as what was agreed, measurements and next steps, and matched to the right client in VLM Run. It reads like notes written at a desk.
What you stop doing: Writing up visits from memory the next morning is no longer necessary.
Catching documents before they expire
Today
Insurance certificates, hygiene inspections, staff training records and supplier agreements all have renewal dates. They hide inside documents in VLM Run until the week one lapses.
With Flann
“Is anything in VLM Run expiring or up for renewal before Christmas?”
Certificates and agreements in VLM Run are read through for every expiry and renewal date Flann can find. You get a short list in date order, with the document linked against each.
What you stop doing: Remembering renewal dates buried in paperwork is no longer on you.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to VLM Run
- Search for VLM Run in Flann’s Connectors.
- Paste your VLM Run API key into the secure form Flann opens. You will find the key in your VLM Run account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the VLM Run action and fills in the details.
Of the 11 VLM Run actions, 7 only read. The other 4 create, update, send or delete. Disconnect VLM Run in Connectors whenever you like.
Ways to use VLM Run with Flann
Keep things in order
Tell Flann where something belongs.
Start a document by voice
Send Flann the gist in a voice note. It prepares the document in VLM Run for you to check.
Share without the hunt
Ask Flann for the file a customer needs. It finds it in VLM Run so you can send it on.
Everything Flann can do in VLM Run
Every VLM Run action Flann can run, split into what it reads and what it changes.
Looks up 7
- Discover Extraction Schemas
- Find Files
- Find Skills
- Get Run
- List Agents
- List Artifacts
- List Runs
Changes 4
- Create Skill
- Execute Agent
- Extract Structured JSON
- Upload File
More AI Document Extraction apps Flann works with
DropboxCommon questions
What can Flann do with files in VLM Run?
Flann can search and upload files in VLM Run, using 2 actions (Find Files, Upload File). Looking up runs straight away and changes nothing. The other actions create or change files in VLM Run.
What can Flann do with skills in VLM Run?
Flann can create and search skills in VLM Run, using 2 actions (Create Skill, Find Skills). Looking up runs straight away and changes nothing. The other actions create or change skills in VLM Run.
How does Flann connect to VLM Run?
Open Connectors in Flann, choose VLM Run and paste your VLM Run API key into a secure form. You will find the key in your VLM Run account settings. Once it is connected, Flann can use 11 actions in VLM Run.
Do I need to open VLM Run to use it with Flann?
No. Once VLM Run is connected, you ask Flann on WhatsApp or in the Flann app, by text or voice note, and it does the work in VLM Run.
Is VLM Run included in my Flann plan?
Yes. Every Flann plan includes every app, VLM Run included.