Integrations / File Management & Storage
Dropbox on WhatsApp: manage folders, files and members with an AI agent
Flann turns Dropbox into something you can message. Ask on WhatsApp, by text or voice note, and Flann does the work in Dropbox for you. Think of Flann as the assistant who knows where everything in Dropbox is filed. You ask on WhatsApp, by text or voice note, and it searches, opens and reads.
175 actions in Dropbox. 94 only look things up, and 81 create, update, send or delete. You connect with a one-click sign-in.
What you can ask Flann to do in Dropbox
You do not need the exact wording. These are the kinds of messages Flann turns into Dropbox actions.
“Find files in Dropbox.”
“Look up the account in Dropbox.”
“Find a file or folder in Dropbox.”
“Add members in Dropbox.”
“Create a folder in Dropbox.”
“Add team members in Dropbox.”
What Flann can work with in Dropbox
Dropbox gives Flann 175 actions across 57 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Folders | archivecreatedownloadlook uprenameshare | 10 |
| Files | exportsearchdownloadlook uprestoreupload | 7 |
| File members | addlook updeleteupdate | 4 |
| File or folders | copydeletemovesearch | 4 |
| Folder members | addlook updeleteupdate | 4 |
| Members | addlook up | 4 |
| Links | createlook uprevoke | 3 |
| Paper documents | createlook upupdate | 3 |
Here is what changes when Dropbox goes through Flann instead of its own screens.
| Compare | Dropbox on its ownEvery step is yours | With FlannThe work comes to your chat |
|---|---|---|
| How you ask | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about folders | By hand, screen by screen | 94 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 81 changes, made from a message |
| Dropbox records | All of them, one screen at a time | 57 kinds, from one chat |
| Set-up | Nothing new to set up | One sign-in to Dropbox |
YesPartlyNo
Step by step: Dropbox jobs you can hand to Flann
How a request turns into real Dropbox actions, one step at a time.
Find a folder and send it
- You message Flann on WhatsApp: “Find the folder we talked about in Dropbox and send it.”
- Flann runs
List shared foldersin Dropbox and shows you what it found. - Flann runs
Share folderin Dropbox. - It confirms in the chat once it is sent.
Create a file from a voice note
- You message Flann on WhatsApp: “Create a file in Dropbox with these details.”
- Flann runs
List files in folderin Dropbox and shows you what it found. - Flann runs
Restore file to specific revisionin Dropbox. - Flann creates it in Dropbox and confirms in the chat.
Get answers about your members
- You message Flann on WhatsApp: “What is the latest on our members in Dropbox?”
- Flann runs
List team membersandGet team members infoin Dropbox and shows you what it found. - Nothing in Dropbox is changed: these are look-ups, so they run straight away.
Where Flann saves you time in Dropbox
Small jobs, repeated often, are where the time goes. Here is how they change once Dropbox is connected.
Reading the long contract for you
Today
Supplier agreements and leases run to pages of dense clauses. You skim them late at night, or sign without properly reading the renewal terms.
With Flann
“What does the new linen supplier contract in Dropbox say about notice and price rises?”
Every page of the contract in Dropbox gets read, not just the first few. You get the notice period, the renewal date, any automatic price rise and anything unusual, each with the clause it comes from.
What you stop doing: Skimming clauses late at night before you sign is over.
Filling in the same template again
Today
Quotes, welcome letters and job sheets all start from the same template in Dropbox. You copy it, rename it and retype the details every time, and an old customer’s name sometimes slips through.
With Flann
“Make a welcome pack for Sarah Okafor from the new member template in Dropbox.”
A fresh copy of your template in Dropbox is filled with the name, start date and membership details you gave, and checked for anything left over from the last person. You see the finished document before it is saved.
What you stop doing: Retyping a customer’s details into a copied template is a thing of the past.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Dropbox
- In Flann, go to Connectors and find Dropbox.
- Sign in to your Dropbox account on the secure page that opens and allow access. There is no developer account or API key to set up.
- Go back to WhatsApp and ask for what you need. Flann chooses the Dropbox action and fills in the details.
Of the 175 Dropbox actions, 94 only read. The other 81 create, update, send or delete. Disconnect Dropbox in Connectors whenever you like.
Ways to use Dropbox with Flann
Keep things in order
Tell Flann where something belongs.
Share without the hunt
Ask Flann for the file a customer needs. It finds it in Dropbox so you can send it on.
Start a document by voice
Send Flann the gist in a voice note. It prepares the document in Dropbox for you to check.
Everything Flann can do in Dropbox
Every Dropbox action Flann can run, split into what it reads and what it changes.
Looks up 94
- Continue Dropbox Search
- Get account
- Get shared folder metadata
- Get space usage
- Get team audit log events
- Get team info
- List file requests
- List folder continue
- List received files
- List shared links
- List team folders
- List team members
- Search File or Folder
- Search File Properties
- Search files and folders
- Who Am I
- Check copy batch job status
- Check delete batch status
- Check folder batch status
- Check move batch job status
- Check move former member files job status
- Check remove member job status
- Check save URL job status
- Check share job status
- Check sharing job status
- Check team folder archive status
- Check upload batch status
- Check user
- Count file requests
- Download file from shared link
and 64 more
Changes 81
- Add file member
- Add folder member
- Add members to team group
- Add team members
- Copy file or folder
- Create file request
- Create folder
- Create paper document
- Create shared link
- Create team folder
- Create team group
- Delete file or folder
- Modify shared link settings
- Move file or folder
- Remove File Properties
- Remove tag from file or folder
- Restore file to specific revision
- Revoke shared link
- Save copy reference
- Set team member admin permissions
- Share folder
- Update file member
- Update file properties
- Update team group
- Activate team folder
- Add file properties
- Add property template for team
- Add secondary emails to team members
- Add sharing allowlist
- Add tag to file or folder
and 51 more
More File Management & Storage apps Flann works with
Common questions
What can Flann do with folders in Dropbox?
Flann can archive, create, download, look up and rename folders in Dropbox, using 10 actions (Archive team folder, Create folder, Create multiple folders, Create team folder and more). Looking up runs straight away and changes nothing. The other actions create or change folders in Dropbox.
What can Flann do with files in Dropbox?
Flann can export, search, download, look up and restore files in Dropbox, using 7 actions (Export File, Search files and folders, Download file from shared link, List files in folder and more). Looking up runs straight away and changes nothing. The other actions create or change files in Dropbox.
How does Flann connect to Dropbox?
Open Connectors in Flann, choose Dropbox and sign in to your Dropbox account on a secure page. There is no developer account or API key to set up. Once it is connected, Flann can use 175 actions in Dropbox.
Do I need to open Dropbox to use it with Flann?
No. Once Dropbox is connected, you ask Flann on WhatsApp or in the Flann app, by text or voice note, and it does the work in Dropbox.
Which Flann plan do I need for Dropbox?
Any of them. Every Flann plan includes Dropbox and every other app.