Integrations / Time Tracking Software
Toggl Track on WhatsApp: manage projects, tasks and clients with an AI agent
Flann turns Toggl Track into something you can message. Ask on WhatsApp, by text or voice note, and Flann does the work in Toggl Track for you. Each morning, Flann can tell you what is due, what slipped and who is waiting on whom in Toggl Track. Ask and it answers.
21 actions in Toggl Track. 7 only look things up, and 14 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Toggl Track
You do not need the exact wording. These are the kinds of messages Flann turns into Toggl Track actions.
“Look up the time entry in Toggl Track.”
“Show me my time entries in Toggl Track.”
“Create a task in Toggl Track.”
“Create a project in Toggl Track.”
“Create a client in Toggl Track.”
What Flann can work with in Toggl Track
Toggl Track gives Flann 21 actions across 5 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Time entries | createdeletelook upupdate | 6 |
| Clients | createdeleteupdate | 3 |
| Projects | createdeleteupdate | 3 |
| Tasks | createdeleteupdate | 3 |
Here is what changes when Toggl Track goes through Flann instead of its own screens.
| Compare | In Toggl Track yourselfYou click through each job | Flann on Toggl TrackYou ask, Flann does the clicking |
|---|---|---|
| Asking for something | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about projects | By hand, screen by screen | 7 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 14 changes, made from a message |
| Toggl Track records | All of them, one screen at a time | 5 kinds, from one chat |
| Set-up | Nothing new to set up | Your Toggl Track API key, once |
YesPartlyNo
Step by step: Toggl Track jobs you can hand to Flann
How a request turns into real Toggl Track actions, one step at a time.
Create a time entry from a voice note
- You message Flann on WhatsApp: “Create a time entry in Toggl Track with these details.”
- Flann runs
List Time Entriesin Toggl Track and shows you what it found. - Flann runs
Create Time Entryin Toggl Track. - Flann creates it in Toggl Track and confirms in the chat.
Get answers about your users
- You message Flann on WhatsApp: “What is the latest on our users in Toggl Track?”
- Flann runs
Get Current Userin Toggl Track and shows you what it found. - Nothing in Toggl Track is changed: these are look-ups, so they run straight away.
Where Flann saves you time in Toggl Track
Small jobs, repeated often, are where the time goes. Here is how they change once Toggl Track is connected.
A morning stand-up without the meeting
Today
Every morning you open Toggl Track, filter by today, then by overdue, then by person. It is a ritual before the day has even started.
With Flann
“What’s due today in Toggl Track, and what’s overdue?”
Today’s jobs come back grouped by person, with anything overdue at the top. It fits on one screen.
What you stop doing: Filtering the board three ways each morning is no longer how your day begins.
Answering “where are we with my job?”
Today
Clients ask for updates at awkward moments. To answer, you open Toggl Track, find their project and piece together what has happened since you last spoke.
With Flann
“Where are we on the Morgan bathroom refit in Toggl Track? Draft an update for the client.”
In Toggl Track, Flann reads the project’s finished, current and waiting tasks and writes a plain-English update the client will understand, without internal notes or jargon. You see the draft in the chat.
What you stop doing: Piecing together a client update from the board yourself is over.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Toggl Track
- Search for Toggl Track in Flann’s Connectors.
- Paste your Toggl Track API key into the secure form Flann opens. You will find the key in your Toggl Track account settings.
- From then on, message Flann on WhatsApp. It works in Toggl Track whenever a request needs it.
Of the 21 Toggl Track actions, 7 only read. The other 14 create, update, send or delete. Disconnect Toggl Track in Connectors whenever you like.
Ways to use Toggl Track with Flann
Close things off
Tell Flann a job is done. It prepares the update in Toggl Track so the list stays honest.
What is due today
Ask Flann what is overdue or due today. It reads Toggl Track and sends you the list.
Know who is on what
Ask who is working on what. Flann summarises Toggl Track in a few lines.
Everything Flann can do in Toggl Track
Every Toggl Track action Flann can run, split into what it reads and what it changes.
Looks up 7
- Get Current Time Entry
- Get Current User
- Get Time Entry
- List Time Entries
- List Workspace Resources
- List Workspaces
- Run Detailed Time Report
Changes 14
- Bulk Update Time Entries
- Create Client
- Create Project
- Create Task
- Create Time Entry
- Delete Client
- Delete Project
- Delete Task
- Delete Time Entry
- Stop Time Entry
- Update Client
- Update Project
- Update Task
- Update Time Entry
More Time Tracking Software apps Flann works with
Linear
Jira
OutlineCommon questions
What can Flann do with time entries in Toggl Track?
Flann can create, delete, look up and update time entries in Toggl Track, using 6 actions (Create Time Entry, Delete Time Entry, Get Current Time Entry, Get Time Entry and more). Looking up runs straight away and changes nothing. The other actions create or change time entries in Toggl Track.
What can Flann do with clients in Toggl Track?
Flann can create, delete and update clients in Toggl Track, using 3 actions (Create Client, Delete Client, Update Client). Each one changes something in Toggl Track.
How does Flann connect to Toggl Track?
Open Connectors in Flann, choose Toggl Track and paste your Toggl Track API key into a secure form. You will find the key in your Toggl Track account settings. Once it is connected, Flann can use 21 actions in Toggl Track.
Do I need to open Toggl Track to use it with Flann?
No. Once Toggl Track is connected, you ask Flann on WhatsApp or in the Flann app, by text or voice note, and it does the work in Toggl Track.
Is Toggl Track included in my Flann plan?
Yes. Every Flann plan includes every app, Toggl Track included.