Integrations / Productivity
Connect Outline to WhatsApp: documents, templates and comments by chat
Flann is an AI agent your business talks to on WhatsApp. Connect Outline once, then ask Flann to look things up in it or get work done in it, by text or voice note. Project tools are built for people who sit at desks. Owners usually do not.
101 actions in Outline. 46 only look things up, and 55 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Outline
Send any of these on WhatsApp, in your own words. Flann finds the right Outline action and fills in the details from the conversation.
“Find documents in Outline.”
“Find document titles in Outline.”
“Show me my collection documents in Outline.”
“Create a document in Outline.”
“Create a comment in Outline.”
“Delete the file operation in Outline.”
What Flann can work with in Outline
Outline gives Flann 101 actions across 29 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Documents | archivecreatedeleteduplicateexportlook up | 11 |
| Templates | createdeleteduplicatelook uprestoreupdate | 8 |
| Users | adddeleteinvitelook upupdate | 6 |
| Comments | createdeletelook upupdate | 5 |
| Document users | addlook updelete | 3 |
| Attachments | createdelete | 2 |
| Groups | addcreatedeletelook upupdate | 8 |
| Collections | createdeleteexportlook upupdate | 7 |
Doing it yourself, wiring up a rule, or asking an agent: here is how they compare for Outline.
| Compare | In Outline yourselfYou click through each job | A fixed workflowTriggers built in advance | Flann on OutlineYou ask, Flann does the clicking |
|---|---|---|---|
| Asking for something | Log in and click through the screens | Only what was wired up in advance | Text or voice note, in your own words |
| Looking things up about documents | By hand, screen by screen | Only the look-ups someone built | 46 look-ups, answered straight away |
| Creating and updating | Typed in by hand | Run unchecked once built | 55 changes, made from a message |
| Outline records | All of them, one screen at a time | Only the ones you wire up | 29 kinds, from one chat |
| Set-up | Nothing new to set up | Someone builds and maintains each flow | Your Outline API key, once |
YesPartlyNo
Step by step: Outline jobs you can hand to Flann
Each step below names the Outline action Flann actually runs.
Create a document from a voice note
- You message Flann on WhatsApp: “Create a document in Outline with these details.”
- Flann runs
List Documentsin Outline and shows you what it found. - Flann runs
Create Documentin Outline. - Flann creates it in Outline and confirms in the chat.
Fix a template without opening Outline
- You message Flann on WhatsApp: “Change the template in Outline: here is what is different.”
- Flann runs
List Templatesin Outline and shows you what it found. - Flann runs
Update Templatein Outline. - Flann makes the change in Outline and confirms in the chat.
Clean up comments you no longer need
- You message Flann on WhatsApp: “Which comments in Outline are out of date? Remove the ones I confirm.”
- Flann runs
List Commentsin Outline and shows you what it found. - Flann runs
Delete Commentin Outline. - Each removal is confirmed in the chat.
Repetitive Outline work Flann takes off your plate
These are the jobs that come back every day or every week. Message Flann instead, and keep the decisions for yourself.
A morning stand-up without the meeting
Today
Every morning you open Outline, filter by today, then by overdue, then by person. It is a ritual before the day has even started.
With Flann
“What’s due today in Outline, and what’s overdue?”
Today’s jobs come back grouped by person, with anything overdue at the top. It fits on one screen.
What you stop doing: Filtering the board three ways each morning is no longer how your day begins.
Totalling timesheets at the end of the week
Today
Before payroll you export timesheets from Outline, total them per person and look for anyone who forgot to clock out. It is the dullest job on a Friday.
With Flann
“Total this week’s hours by person from Outline and flag anything odd.”
Pulling the week’s entries from Outline, Flann totals them per person and flags timers left running overnight, missing days and duplicate entries. You get a short summary you can forward to whoever does payroll.
What you stop doing: Spreadsheet totals and hunting for forgotten timers are no longer your Friday.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Outline
- Search for Outline in Flann’s Connectors.
- Paste your Outline API key into the secure form Flann opens. You will find the key in your Outline account settings.
- From then on, message Flann on WhatsApp. It works in Outline whenever a request needs it.
Look-ups run as soon as you ask and change nothing in Outline. You can disconnect Outline from Connectors at any time.
Ways to use Outline with Flann
What is due today
Ask Flann what is overdue or due today. It reads Outline and sends you the list.
Plan the week in a message
Tell Flann what needs doing this week.
Know who is on what
Ask who is working on what. Flann summarises Outline in a few lines.
Everything Flann can do in Outline
The full list of Outline actions available to Flann once you connect it.
Looks up 46
- Export Collection
- Export Document
- Get Collection Documents
- Get Collection Info
- Get Document Info
- Get User Info
- List Collections
- List Documents
- List Groups
- List Templates
- List Users
- Search Document Titles
- Search Documents
- Export All Collections
- Get Attachment Redirect URL
- Get authentication config
- Get Comment
- Get Document Children Structure
- Get File Operation Info
- Get Group Info
- Get OAuth Client Info
- Get Revision Info
- Get Share Info
- Get Template Info
- List Archived Documents
- List Collection Group Memberships
- List collection memberships
- List Comments
- List Data Attributes
- List Deleted Documents
and 16 more
Changes 55
- Create Collection
- Create Document
- Create Group
- Create Template
- Delete Collection
- Move Document
- Update Collection
- Update Document
- Update Group
- Update User
- Update User Role
- Activate User
- Add Document User
- Add Group to Collection
- Add Group to Document
- Add User to Collection
- Add User to Group
- Archive Document
- Create Attachment
- Create Comment
- Create OAuth Client
- Create Share
- Create Star
- Create Template from Document
- Create View
- Delete Attachment
- Delete Comment
- Delete Document
- Delete File Operation
- Delete Group
and 25 more
More Productivity apps Flann works with
ClickUp
TicktickCommon questions
What can Flann do with documents in Outline?
Flann can archive, create, delete, duplicate and export documents in Outline, using 11 actions (Archive Document, Create Document, Delete Document, Duplicate Document and more). Looking up runs straight away and changes nothing. The other actions create or change documents in Outline.
What can Flann do with templates in Outline?
Flann can create, delete, duplicate, look up and restore templates in Outline, using 8 actions (Create Template, Delete Template, Duplicate Template, Get Template Info and more). Looking up runs straight away and changes nothing. The other actions create or change templates in Outline.
How does Flann connect to Outline?
Open Connectors in Flann, choose Outline and paste your Outline API key into a secure form. You will find the key in your Outline account settings. Once it is connected, Flann can use 101 actions in Outline.
Can I use Outline from WhatsApp?
Yes. You talk to Flann on WhatsApp or in the Flann app, by text or voice note, and Flann works in Outline for you. You do not need to open Outline.
Is Outline included in my Flann plan?
Yes. Every Flann plan includes every app, Outline included.