Integrations / Time Tracking Software
DeskTime on WhatsApp: manage projects and employees with an AI agent
Flann turns DeskTime into something you can message. Ask on WhatsApp, by text or voice note, and Flann does the work in DeskTime for you. Each morning, Flann can tell you what is due, what slipped and who is waiting on whom in DeskTime. Ask and it answers.
11 actions in DeskTime. 8 only look things up, and 3 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in DeskTime
You do not need the exact wording. These are the kinds of messages Flann turns into DeskTime actions.
“Look up the employee in DeskTime.”
“Look up the projects list in DeskTime.”
“Show me my company employees in DeskTime.”
“Create a project in DeskTime.”
“Start a project task in DeskTime.”
What Flann can work with in DeskTime
DeskTime gives Flann 11 actions across 5 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Employees | look up | 2 |
| Projects | createlook up | 2 |
How the same project job compares, in DeskTime directly and through Flann.
| Compare | In DeskTime yourselfYou click through each job | Flann on DeskTimeYou ask, Flann does the clicking |
|---|---|---|
| Asking for something | Open the app and find the right page | A WhatsApp message, typed or spoken |
| Finding answers about projects | Filters and searches you run yourself | 8 look-ups, answered straight away |
| Making changes | Typed in by hand | 3 changes, made from a message |
| DeskTime records | All of them, one screen at a time | 5 kinds, from one chat |
| Getting connected | Nothing new to set up | Your DeskTime API key, once |
YesPartlyNo
Step by step: DeskTime jobs you can hand to Flann
How a request turns into real DeskTime actions, one step at a time.
Create a project from a voice note
- You message Flann on WhatsApp: “Create a project in DeskTime with these details.”
- Flann runs
Get Projects Listin DeskTime and shows you what it found. - Flann runs
Create Project with Optional Taskin DeskTime. - Flann creates it in DeskTime and confirms in the chat.
Get answers about your employees
- You message Flann on WhatsApp: “What is the latest on our employees in DeskTime?”
- Flann runs
Get All Company EmployeesandGet Employeein DeskTime and shows you what it found. - Nothing in DeskTime is changed: these are look-ups, so they run straight away.
Check your employee projects from WhatsApp
- You message Flann on WhatsApp: “Show me where our employee projects in DeskTime stand.”
- Flann runs
Get Employee Projectsin DeskTime and shows you what it found. - Nothing in DeskTime is changed: these are look-ups, so they run straight away.
Where Flann saves you time in DeskTime
Small jobs, repeated often, are where the time goes. Here is how they change once DeskTime is connected.
Making weekly checklists repeat
Today
Opening checks, cleaning rotas and Friday stock counts get recreated by hand in DeskTime each week. When you are busy, the list simply does not appear, and neither does the cleaning.
With Flann
“Make the closing checklist a repeating task in DeskTime, weekdays, assigned to Jordan.”
Each step of the checklist becomes a sub-task in DeskTime, set to repeat on weekdays.
What you stop doing: Recreating the same checklist every week is not something you do any more.
Answering “where are we with my job?”
Today
Clients ask for updates at awkward moments. To answer, you open DeskTime, find their project and piece together what has happened since you last spoke.
With Flann
“Where are we on the Morgan bathroom refit in DeskTime? Draft an update for the client.”
In DeskTime, Flann reads the project’s finished, current and waiting tasks and writes a plain-English update the client will understand, without internal notes or jargon. You see the draft in the chat.
What you stop doing: Piecing together a client update from the board yourself is over.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to DeskTime
- Search for DeskTime in Flann’s Connectors.
- Paste your DeskTime API key into the secure form Flann opens. You will find the key in your DeskTime account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the DeskTime action and fills in the details.
Of the 11 DeskTime actions, 8 only read. The other 3 create, update, send or delete. Disconnect DeskTime in Connectors whenever you like.
Ways to use DeskTime with Flann
Know who is on what
Ask who is working on what. Flann summarises DeskTime in a few lines.
Close things off
Tell Flann a job is done. It prepares the update in DeskTime so the list stays honest.
Capture tasks as they come up
Send Flann a voice note with the job. It prepares the task in DeskTime and asks you to confirm.
Everything Flann can do in DeskTime
Every DeskTime action Flann can run, split into what it reads and what it changes.
Looks up 8
- Get Account Details
- Get All Company Employees
- Get Employee
- Get Employee Apps
- Get Employee Projects
- Get Projects List
- Ping DeskTime API
- Get Employee Basic Data
Changes 3
- Create Project with Optional Task
- Start Project Task
- Stop Project Task
More Time Tracking Software apps Flann works with
ClickUpCommon questions
What can Flann do with employees in DeskTime?
Flann can look up employees in DeskTime, using 2 actions (Get All Company Employees, Get Employee). All of them only look things up, so they run straight away.
What can Flann do with projects in DeskTime?
Flann can create and look up projects in DeskTime, using 2 actions (Create Project with Optional Task, Get Projects List). Looking up runs straight away and changes nothing. The other actions create or change projects in DeskTime.
How does Flann connect to DeskTime?
Open Connectors in Flann, choose DeskTime and paste your DeskTime API key into a secure form. You will find the key in your DeskTime account settings. Once it is connected, Flann can use 11 actions in DeskTime.
Do I need to open DeskTime to use it with Flann?
No. Once DeskTime is connected, you ask Flann on WhatsApp or in the Flann app, by text or voice note, and it does the work in DeskTime.
Is DeskTime included in my Flann plan?
Yes. Every Flann plan includes every app, DeskTime included.