Integrations / Productivity
Connect Motion to WhatsApp: tasks, projects and comments by chat
Flann is an AI agent your business talks to on WhatsApp. Connect Motion once, then ask Flann to look things up in it or get work done in it, by text or voice note. Each morning, Flann can tell you what is due, what slipped and who is waiting on whom in Motion. Ask and it answers.
27 actions in Motion. 12 only look things up, and 15 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Motion
Send any of these on WhatsApp, in your own words. Flann finds the right Motion action and fills in the details from the conversation.
“Show me my tasks in Motion.”
“Look up the project in Motion.”
“Show me my recurring tasks in Motion.”
“Create a task in Motion.”
“Delete the recurring task in Motion.”
“Create a comment in Motion.”
What Flann can work with in Motion
Motion gives Flann 27 actions across 7 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Tasks | createdeletelook upmoveupdate | 6 |
| Projects | createlook up | 3 |
| Recurring tasks | createdeletelook up | 3 |
| Comments | createlook up | 2 |
Doing it yourself, wiring up a rule, or asking an agent: here is how they compare for Motion.
| Compare | Opening MotionLog in, find it, do it | A fixed workflowTriggers built in advance | Motion through FlannAsk and get it done |
|---|---|---|---|
| Getting started on a job | Log in and click through the screens | Only what was wired up in advance | Text or voice note, in your own words |
| Looking things up about tasks | By hand, screen by screen | Only the look-ups someone built | 12 look-ups, answered straight away |
| Creating and updating | Typed in by hand | Run unchecked once built | 15 changes, made from a message |
| Motion records | All of them, one screen at a time | Only the ones you wire up | 7 kinds, from one chat |
| Set-up | Nothing new to set up | Someone builds and maintains each flow | Your Motion API key, once |
YesPartlyNo
Step by step: Motion jobs you can hand to Flann
Each step below names the Motion action Flann actually runs.
Create a task from a voice note
- You message Flann on WhatsApp: “Create a task in Motion with these details.”
- Flann runs
List Tasksin Motion and shows you what it found. - Flann runs
Create Taskin Motion. - Flann creates it in Motion and confirms in the chat.
Get answers about your projects
- You message Flann on WhatsApp: “What is the latest on our projects in Motion?”
- Flann runs
List ProjectsandGet Projectin Motion and shows you what it found. - Nothing in Motion is changed: these are look-ups, so they run straight away.
Add a comment while you are on the move
- You message Flann on WhatsApp: “Add a comment to Motion: here are the details.”
- Flann runs
List comments on taskin Motion and shows you what it found. - Flann runs
Create Commentin Motion. - Flann creates it in Motion and confirms in the chat.
Repetitive Motion work Flann takes off your plate
These are the jobs that come back every day or every week. Message Flann instead, and keep the decisions for yourself.
Nudging the team about late jobs
Today
Some tasks in Motion have sat past their due date for days. Messaging each person to ask how it is going feels like nagging, so you put it off.
With Flann
“Chase whoever has overdue jobs in Motion, nicely.”
Overdue tasks in Motion are grouped by person, and a friendly nudge is drafted for each one, naming the job and asking for a new date if they need it.
What you stop doing: Writing the awkward chaser to each person is no longer yours to do.
Answering “where are we with my job?”
Today
Clients ask for updates at awkward moments. To answer, you open Motion, find their project and piece together what has happened since you last spoke.
With Flann
“Where are we on the Morgan bathroom refit in Motion? Draft an update for the client.”
In Motion, Flann reads the project’s finished, current and waiting tasks and writes a plain-English update the client will understand, without internal notes or jargon. You see the draft in the chat.
What you stop doing: Piecing together a client update from the board yourself is over.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Motion
- Search for Motion in Flann’s Connectors.
- Paste your Motion API key into the secure form Flann opens. You will find the key in your Motion account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the Motion action and fills in the details.
Look-ups run as soon as you ask and change nothing in Motion. You can disconnect Motion from Connectors at any time.
Ways to use Motion with Flann
Know who is on what
Ask who is working on what. Flann summarises Motion in a few lines.
What is due today
Ask Flann what is overdue or due today. It reads Motion and sends you the list.
Close things off
Tell Flann a job is done. It prepares the update in Motion so the list stays honest.
Everything Flann can do in Motion
The full list of Motion actions available to Flann once you connect it.
Looks up 12
- Get My User Information
- Get Project
- Get Task by ID
- List Custom Fields
- List Projects
- List Recurring Tasks
- List Schedules
- List Tasks
- List comments on task
- List Statuses
- List users
- List Workspaces
Changes 15
- Create Task
- Delete Custom Field
- Delete Custom Field From Project
- Delete Recurring Task
- Delete Task
- Unassign Task
- Update Task
- Add Custom Field to Project
- Add Custom Field to Task
- Create Comment
- Create Custom Field
- Create Project
- Create Recurring Task
- Delete Custom Field From Task
- Move Task to Workspace
More Productivity apps Flann works with
Linear
Shortcut
BugherdCommon questions
What can Flann do with tasks in Motion?
Flann can create, delete, look up, move and update tasks in Motion, using 6 actions (Create Task, Delete Task, Get Task by ID, List Tasks and more). Looking up runs straight away and changes nothing. The other actions create or change tasks in Motion.
What can Flann do with projects in Motion?
Flann can create and look up projects in Motion, using 3 actions (Create Project, Get Project, List Projects). Looking up runs straight away and changes nothing. The other actions create or change projects in Motion.
How does Flann connect to Motion?
Open Connectors in Flann, choose Motion and paste your Motion API key into a secure form. You will find the key in your Motion account settings. Once it is connected, Flann can use 27 actions in Motion.
Can I use Motion from WhatsApp?
Yes. You talk to Flann on WhatsApp or in the Flann app, by text or voice note, and Flann works in Motion for you. You do not need to open Motion.
Is Motion included in my Flann plan?
Yes. Every Flann plan includes every app, Motion included.