Integrations / Task Management
Manage Maintainx categories and work orders from WhatsApp
Flann connects Maintainx to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Maintainx action. Maintainx keeps track of the work. Flann lets you add to it, check it and update it from WhatsApp.
30 actions in Maintainx. 17 only look things up, and 13 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Maintainx
Type it or say it in a voice note. Flann works out which Maintainx action you mean.
“Look up the vendor in Maintainx.”
“Show me my categories in Maintainx.”
“Show me my work orders in Maintainx.”
“Create a work order in Maintainx.”
“Create a work order comment in Maintainx.”
“Update the work order status in Maintainx.”
What Flann can work with in Maintainx
Maintainx gives Flann 30 actions across 14 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Categories | createdeletelook up | 4 |
| Locations | createlook up | 3 |
| Work orders | createlook upupdate | 3 |
| Assets | deletelook up | 2 |
| Procedure templates | createlook up | 2 |
Side by side, the two ways of working in Maintainx:
| Compare | Maintainx on its ownEvery step is yours | With FlannThe work comes to your chat |
|---|---|---|
| How you ask | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about categories | By hand, screen by screen | 17 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 13 changes, made from a message |
| Maintainx records | All of them, one screen at a time | 14 kinds, from one chat |
| Set-up | Nothing new to set up | Your Maintainx API key, once |
YesPartlyNo
Step by step: Maintainx jobs you can hand to Flann
What happens between your message and the result in Maintainx.
Create a category from a voice note
- You message Flann on WhatsApp: “Create a category in Maintainx with these details.”
- Flann runs
List Categoriesin Maintainx and shows you what it found. - Flann runs
Create Categoryin Maintainx. - Flann creates it in Maintainx and confirms in the chat.
Fix a work order without opening Maintainx
- You message Flann on WhatsApp: “Change the work order in Maintainx: here is what is different.”
- Flann runs
List Work Ordersin Maintainx and shows you what it found. - Flann runs
Update Work Orderin Maintainx. - Flann makes the change in Maintainx and confirms in the chat.
Get answers about your locations
- You message Flann on WhatsApp: “What is the latest on our locations in Maintainx?”
- Flann runs
List LocationsandGet Locationin Maintainx and shows you what it found. - Nothing in Maintainx is changed: these are look-ups, so they run straight away.
The Maintainx jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Totalling timesheets at the end of the week
Today
Before payroll you export timesheets from Maintainx, total them per person and look for anyone who forgot to clock out. It is the dullest job on a Friday.
With Flann
“Total this week’s hours by person from Maintainx and flag anything odd.”
Pulling the week’s entries from Maintainx, Flann totals them per person and flags timers left running overnight, missing days and duplicate entries. You get a short summary you can forward to whoever does payroll.
What you stop doing: Spreadsheet totals and hunting for forgotten timers are no longer your Friday.
Capturing actions from a team meeting
Today
After a team meeting, actions get agreed but nobody writes them into Maintainx. A week later, everyone remembers the meeting differently.
With Flann
“Here are the notes from this morning’s meeting. Create the actions in Maintainx with owners.”
Reading your notes, Flann picks out each decision and action, names who owns it and suggests a due date.
What you stop doing: Being the one who types up actions after every meeting is behind you.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Maintainx
- Search for Maintainx in Flann’s Connectors.
- Paste your Maintainx API key into the secure form Flann opens. You will find the key in your Maintainx account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the Maintainx action and fills in the details.
Reading from Maintainx is instant. Maintainx stays connected until you remove it in Connectors.
Ways to use Maintainx with Flann
Know who is on what
Ask who is working on what. Flann summarises Maintainx in a few lines.
Capture tasks as they come up
Send Flann a voice note with the job. It prepares the task in Maintainx and asks you to confirm.
Close things off
Tell Flann a job is done. It prepares the update in Maintainx so the list stays honest.
Everything Flann can do in Maintainx
All 30 Maintainx actions, as Flann sees them.
Looks up 17
- Find Entity
- Get Category
- Get Location
- Get User
- Get Vendor
- Get Work Order Costs
- List Asset Criticalities
- List Assets
- List Categories
- List Locations
- List Meters
- List Parts
- List Procedure Templates
- List Teams
- List Work Orders
- List Work Request Portals
- List Work Requests
Changes 13
- Create Category
- Create Location
- Create Procedure Template
- Create Work Order
- Create Work Order Comment
- Create Work Request
- Create Work Request Portal
- Delete Assets
- Delete Category
- Update Work Order
- Update Work Order Status
- Update Work Request Portal
- Update Vendor Attachment
More Task Management apps Flann works with
Worksnaps
Google TasksCommon questions
What can Flann do with categories in Maintainx?
Flann can create, delete and look up categories in Maintainx, using 4 actions (Create Category, Delete Category, Get Category, List Categories). Looking up runs straight away and changes nothing. The other actions create or change categories in Maintainx.
What can Flann do with locations in Maintainx?
Flann can create and look up locations in Maintainx, using 3 actions (Create Location, Get Location, List Locations). Looking up runs straight away and changes nothing. The other actions create or change locations in Maintainx.
How does Flann connect to Maintainx?
Open Connectors in Flann, choose Maintainx and paste your Maintainx API key into a secure form. You will find the key in your Maintainx account settings. Once it is connected, Flann can use 30 actions in Maintainx.
How do I ask Flann to do something in Maintainx?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Maintainx action that fits and asks if anything is missing.
Is Maintainx included in my Flann plan?
Yes. Every Flann plan includes every app, Maintainx included.