Integrations / Time Tracking Software
Worksnaps on WhatsApp: manage projects, tasks and accounts with an AI agent
Flann turns Worksnaps into something you can message. Ask on WhatsApp, by text or voice note, and Flann does the work in Worksnaps for you. Time tracked in Worksnaps is money you can bill or wages you need to check. Flann reads the timesheets with you, totals them by person or client and flags the odd entry.
14 actions in Worksnaps. 8 only look things up, and 6 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Worksnaps
You do not need the exact wording. These are the kinds of messages Flann turns into Worksnaps actions.
“Show me my projects in Worksnaps.”
“Show me my project tasks in Worksnaps.”
“Look up the project report in Worksnaps.”
“Create a task in Worksnaps.”
“Create a project in Worksnaps.”
What Flann can work with in Worksnaps
Worksnaps gives Flann 14 actions across 7 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Projects | createlook upupdate | 4 |
| Tasks | createdeletelook upupdate | 4 |
| Accounts | look upupdate | 2 |
Here is what changes when Worksnaps goes through Flann instead of its own screens.
| Compare | In Worksnaps yourselfYou click through each job | Flann on WorksnapsYou ask, Flann does the clicking |
|---|---|---|
| Asking for something | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about projects | By hand, screen by screen | 8 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 6 changes, made from a message |
| Worksnaps records | All of them, one screen at a time | 7 kinds, from one chat |
| Set-up | Nothing new to set up | Your Worksnaps API key, once |
YesPartlyNo
Step by step: Worksnaps jobs you can hand to Flann
How a request turns into real Worksnaps actions, one step at a time.
Create a project from a voice note
- You message Flann on WhatsApp: “Create a project in Worksnaps with these details.”
- Flann runs
Get Project Detailsin Worksnaps and shows you what it found. - Flann runs
Create Projectin Worksnaps. - Flann creates it in Worksnaps and confirms in the chat.
Fix a task without opening Worksnaps
- You message Flann on WhatsApp: “Change the task in Worksnaps: here is what is different.”
- Flann runs
Get Task Detailsin Worksnaps and shows you what it found. - Flann runs
Update Taskin Worksnaps. - Flann makes the change in Worksnaps and confirms in the chat.
Get answers about your accounts
- You message Flann on WhatsApp: “What is the latest on our accounts in Worksnaps?”
- Flann runs
Get User Accountin Worksnaps and shows you what it found. - Nothing in Worksnaps is changed: these are look-ups, so they run straight away.
Where Flann saves you time in Worksnaps
Small jobs, repeated often, are where the time goes. Here is how they change once Worksnaps is connected.
Making weekly checklists repeat
Today
Opening checks, cleaning rotas and Friday stock counts get recreated by hand in Worksnaps each week. When you are busy, the list simply does not appear, and neither does the cleaning.
With Flann
“Make the closing checklist a repeating task in Worksnaps, weekdays, assigned to Jordan.”
Each step of the checklist becomes a sub-task in Worksnaps, set to repeat on weekdays.
What you stop doing: Recreating the same checklist every week is not something you do any more.
Spotting work that has stalled
Today
A job can sit in the same column of Worksnaps for weeks without anyone noticing. You only find out when a customer chases.
With Flann
“Anything in Worksnaps that hasn’t moved since last week?”
Comparing this week’s board in Worksnaps with last week’s, Flann lists tasks with no updates, comments or status change, along with how long each has been stuck and who holds it. That part is a look-up.
What you stop doing: Finding stuck work only when a customer complains stops happening.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Worksnaps
- Open Connectors in Flann and choose Worksnaps.
- Paste your Worksnaps API key into the secure form Flann opens. You will find the key in your Worksnaps account settings.
- From then on, message Flann on WhatsApp. It works in Worksnaps whenever a request needs it.
Of the 14 Worksnaps actions, 8 only read. The other 6 create, update, send or delete. Disconnect Worksnaps in Connectors whenever you like.
Ways to use Worksnaps with Flann
What is due today
Ask Flann what is overdue or due today. It reads Worksnaps and sends you the list.
Know who is on what
Ask who is working on what. Flann summarises Worksnaps in a few lines.
Capture tasks as they come up
Send Flann a voice note with the job. It prepares the task in Worksnaps and asks you to confirm.
Everything Flann can do in Worksnaps
Every Worksnaps action Flann can run, split into what it reads and what it changes.
Looks up 8
- Get Project Details
- Get Project Report
- Get Project Tasks
- Get Projects
- Get Task Details
- Get User Account
- Get Users
- Get User Assignments
Changes 6
- Create Project
- Create task
- Update Project
- Update Task
- Update User Account
- Delete Task
More Time Tracking Software apps Flann works with
OutlineCommon questions
What can Flann do with projects in Worksnaps?
Flann can create, look up and update projects in Worksnaps, using 4 actions (Create Project, Get Project Details, Get Projects, Update Project). Looking up runs straight away and changes nothing. The other actions create or change projects in Worksnaps.
What can Flann do with tasks in Worksnaps?
Flann can create, delete, look up and update tasks in Worksnaps, using 4 actions (Create task, Delete Task, Get Task Details, Update Task). Looking up runs straight away and changes nothing. The other actions create or change tasks in Worksnaps.
How does Flann connect to Worksnaps?
Open Connectors in Flann, choose Worksnaps and paste your Worksnaps API key into a secure form. You will find the key in your Worksnaps account settings. Once it is connected, Flann can use 14 actions in Worksnaps.
Do I need to open Worksnaps to use it with Flann?
No. Once Worksnaps is connected, you ask Flann on WhatsApp or in the Flann app, by text or voice note, and it does the work in Worksnaps.
Does connecting Worksnaps cost extra?
No. Worksnaps is included in every Flann plan, along with every other app Flann connects to.