Integrations / HR Talent & Recruitment
Connect Ashby to WhatsApp: candidates, locations and users by chat
Flann is an AI agent your business talks to on WhatsApp. Connect Ashby once, then ask Flann to look things up in it or get work done in it, by text or voice note. Owners rarely set out to become HR managers. It happens one leave request at a time.
125 actions in Ashby. 63 only look things up, and 62 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Ashby
Send any of these on WhatsApp, in your own words. Flann finds the right Ashby action and fills in the details from the conversation.
“Find candidates in Ashby.”
“Find projects in Ashby.”
“Show me my candidate tags in Ashby.”
“Add a candidate in Ashby.”
“Add a candidate tag in Ashby.”
“Create a survey request in Ashby.”
What Flann can work with in Ashby
Ashby gives Flann 125 actions across 43 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Candidates | addcreatelook upsearchupdate | 6 |
| Locations | archivecreatelook upmoverestore | 6 |
| Users | addlook updeletesearch | 4 |
| Candidate tags | addcreatelook up | 3 |
| Candidate notes | createlook up | 2 |
| Hiring team members | adddelete | 2 |
| Opening locations | adddelete | 2 |
| Projects | look upsearch | 2 |
Doing it yourself, wiring up a rule, or asking an agent: here is how they compare for Ashby.
| Compare | Ashby on its ownEvery step is yours | A fixed workflowTriggers built in advance | With FlannThe work comes to your chat |
|---|---|---|---|
| How you ask | Log in and click through the screens | Only what was wired up in advance | Text or voice note, in your own words |
| Looking things up about candidates | By hand, screen by screen | Only the look-ups someone built | 63 look-ups, answered straight away |
| Creating and updating | Typed in by hand | Run unchecked once built | 62 changes, made from a message |
| Ashby records | All of them, one screen at a time | Only the ones you wire up | 43 kinds, from one chat |
| Set-up | Nothing new to set up | Someone builds and maintains each flow | Your Ashby API key, once |
YesPartlyNo
Step by step: Ashby jobs you can hand to Flann
Each step below names the Ashby action Flann actually runs.
Create a candidate from a voice note
- You message Flann on WhatsApp: “Create a candidate in Ashby with these details.”
- Flann runs
List Candidatesin Ashby and shows you what it found. - Flann runs
Create Candidatein Ashby. - Flann creates it in Ashby and confirms in the chat.
Fix a location without opening Ashby
- You message Flann on WhatsApp: “Change the location in Ashby: here is what is different.”
- Flann runs
List Locationsin Ashby and shows you what it found. - Flann runs
Move Locationin Ashby. - Flann makes the change in Ashby and confirms in the chat.
Clean up users you no longer need
- You message Flann on WhatsApp: “Which users in Ashby are out of date? Remove the ones I confirm.”
- Flann runs
List Usersin Ashby and shows you what it found. - Flann runs
Remove User from Interviewer Poolin Ashby. - Each removal is confirmed in the chat.
Repetitive Ashby work Flann takes off your plate
These are the jobs that come back every day or every week. Message Flann instead, and keep the decisions for yourself.
Rota questions answered on the spot
Today
Someone always asks who is on this weekend. Finding out means opening the rota, scrolling to the right week and squinting at initials.
With Flann
“Who’s working the Saturday close?”
From the rota in Ashby, Flann replies with the names and shift times.
What you stop doing: The rota no longer needs you as its search engine.
Holiday balances on request
Today
Staff ask how much leave they have left. Each question means logging in, finding the person and reading the figure back to them.
With Flann
“How many holiday days does Priya have left this year?”
Because a look-up changes nothing, Flann reads Priya’s balance from Ashby and replies straight away. If you like, it drafts a short answer you can pass on to her.
What you stop doing: Logging in just to read out a number is over.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Ashby
- Search for Ashby in Flann’s Connectors.
- Paste your Ashby API key into the secure form Flann opens. You will find the key in your Ashby account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the Ashby action and fills in the details.
Look-ups run as soon as you ask and change nothing in Ashby. You can disconnect Ashby from Connectors at any time.
Ways to use Ashby with Flann
Who is in this week
Ask Flann who is off this week. It checks Ashby and tells you before you plan the rota.
Handle requests quickly
A staff member asks for time off.
Find the candidate
Ask about an applicant. Flann pulls their details from Ashby into the chat.
Everything Flann can do in Ashby
The full list of Ashby actions available to Flann once you connect it.
Looks up 63
- Get API Key Info
- Get Application Info
- Get Candidate Info
- Get File Info
- Get Job Info
- Get Job Interview Plan Info
- Get Job Posting Info
- Get Offer Info
- Get Opening Info
- Get User Info
- List Applications
- List Candidates
- List Custom Fields
- List Departments
- List Interview Plans
- List Interview Schedules
- List Interview Types
- List Job Postings
- List Jobs
- List Locations
- List Offers
- List Openings
- List Sources
- List Users
- Search Candidates
- Search Jobs
- Search Opening
- Get Custom Field Info
- Get Department Info
- Get Feedback Form Definition
and 33 more
Changes 62
- Add Candidate Tag
- Add Candidate to Project
- Add Hiring Team Member
- Add Opening Job
- Add Opening Location
- Add User to Interviewer Pool
- Approve Offer
- Change Application Source
- Change Application Stage
- Create Application
- Create Candidate
- Create Custom Field
- Create Job
- Create Offer
- Create Opening
- Create Referral
- Create Survey Request
- Remove Opening Job
- Remove Opening Location
- Set Custom Field Value
- Set Custom Field Values
- Set Job Status
- Set Opening State
- Start Offer
- Start Offer Process
- Submit Application Feedback
- Transfer Application
- Update Application
- Update Application History
- Update Candidate
and 32 more
More HR Talent & Recruitment apps Flann works with
Common questions
What can Flann do with candidates in Ashby?
Flann can add, create, look up, search and update candidates in Ashby, using 6 actions (Add Candidate to Project, Create Candidate, Get Candidate Info, List Candidates and more). Looking up runs straight away and changes nothing. The other actions create or change candidates in Ashby.
What can Flann do with locations in Ashby?
Flann can archive, create, look up, move and restore locations in Ashby, using 6 actions (Archive Location, Create Location, Get Location Info, List Locations and more). Looking up runs straight away and changes nothing. The other actions create or change locations in Ashby.
How does Flann connect to Ashby?
Open Connectors in Flann, choose Ashby and paste your Ashby API key into a secure form. You will find the key in your Ashby account settings. Once it is connected, Flann can use 125 actions in Ashby.
Can I use Ashby from WhatsApp?
Yes. You talk to Flann on WhatsApp or in the Flann app, by text or voice note, and Flann works in Ashby for you. You do not need to open Ashby.
Is Ashby included in my Flann plan?
Yes. Every Flann plan includes every app, Ashby included.