Integrations / Productivity
Manage Rentman crew availabilities from WhatsApp
Flann connects Rentman to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Rentman action. Time tracked in Rentman is money you can bill or wages you need to check. Flann reads the timesheets with you, totals them by person or client and flags the odd entry.
130 actions in Rentman. 121 only look things up, and 9 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Rentman
Type it or say it in a voice note. Flann works out which Rentman action you mean.
“Show me my project costs in Rentman.”
“Look up the project crew in Rentman.”
“Look up the project equipment in Rentman.”
“Delete the contact in Rentman.”
“Delete the appointment in Rentman.”
“Delete the contact person in Rentman.”
What Flann can work with in Rentman
Rentman gives Flann 130 actions across 103 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Crew availabilities | deletelook up | 2 |
| Contact persons | deletelook up | 2 |
| Project function groups | look up | 2 |
Here is what changes when Rentman goes through Flann instead of its own screens.
| Compare | Rentman on its ownEvery step is yours | With FlannThe work comes to your chat |
|---|---|---|
| How you ask | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about crew availabilities | By hand, screen by screen | 121 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 9 changes, made from a message |
| Rentman records | All of them, one screen at a time | 103 kinds, from one chat |
| Set-up | Nothing new to set up | Your Rentman API key, once |
YesPartlyNo
Step by step: Rentman jobs you can hand to Flann
What happens between your message and the result in Rentman.
Get answers about your crew member appointments
- You message Flann on WhatsApp: “What is the latest on our crew member appointments in Rentman?”
- Flann runs
Get Crew Member Appointmentsin Rentman and shows you what it found. - Nothing in Rentman is changed: these are look-ups, so they run straight away.
Check your invoice payments from WhatsApp
- You message Flann on WhatsApp: “Show me where our invoice payments in Rentman stand.”
- Flann runs
Get Invoice Paymentsin Rentman and shows you what it found. - Nothing in Rentman is changed: these are look-ups, so they run straight away.
Clean up crew availabilities you no longer need
- You message Flann on WhatsApp: “Which crew availabilities in Rentman are out of date? Remove the ones I confirm.”
- Flann runs
Get Crew Availabilityin Rentman and shows you what it found. - Flann runs
Delete Crew Availabilityin Rentman. - Each removal is confirmed in the chat.
The Rentman jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Turning a voice note into tasks
Today
Ideas and jobs come to you while driving or walking the floor. By the time you are at a screen to put them into Rentman, some have gone.
With Flann
“Put everything from this voice note into Rentman as tasks for this week.”
Flann transcribes the voice note, splits it into separate jobs, gives each a clear title and suggests a due date and an owner from your team in Rentman. You see the list as one card.
What you stop doing: Remembering jobs until you get to a screen is no longer required.
Getting billable time ready to invoice
Today
Agency and consultancy work depends on billing the time you tracked. Pulling each client’s billable entries out of Rentman and checking them against the project is slow, so invoices go out late.
With Flann
“How much billable time for Harbour Studio is in Rentman and not invoiced yet?”
Every billable entry for that client is pulled from Rentman, grouped by project and person, with anything missing a description marked. You get a summary ready to turn into an invoice.
What you stop doing: Combing through time entries before every invoice is no longer needed.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Rentman
- In Flann, go to Connectors and find Rentman.
- Paste your Rentman API key into the secure form Flann opens. You will find the key in your Rentman account settings.
- From then on, message Flann on WhatsApp. It works in Rentman whenever a request needs it.
Reading from Rentman is instant. Rentman stays connected until you remove it in Connectors.
Ways to use Rentman with Flann
Capture tasks as they come up
Send Flann a voice note with the job. It prepares the task in Rentman and asks you to confirm.
Close things off
Tell Flann a job is done. It prepares the update in Rentman so the list stays honest.
Know who is on what
Ask who is working on what. Flann summarises Rentman in a few lines.
Everything Flann can do in Rentman
All 130 Rentman actions, as Flann sees them.
Looks up 121
- Get Appointments Collection
- Get Contacts Collection
- Get Contracts Collection
- Get Costs Collection
- Get Crew Collection
- Get equipment collection
- Get Equipment Repairs
- Get Invoices Collection
- Get Payments Collection
- Get Project Costs
- Get Project Crew
- Get Project Equipment
- Get Project Projectfunctions
- Get Project Requests Collection
- Get Projectfunctions Collection
- Get Projects Collection
- Get Quotes Collection
- Get Repairs Collection
- Get Serialnumbers Collection
- Get Stocklocations Collection
- Get Subrentals Collection
- Get Timeregistration Collection
- Get Vehicles Collection
- Get Accessories Collection
- Get Appointment Crew
- Get Appointmentcrew Collection
- Get Contact Contactpersons
- Get Contact File Folders
- Get Contact Files
- Get Contact Person File Folders
and 91 more
Changes 9
- Delete Appointment
- Delete Appointmentcrew Item
- Delete Contact
- Delete contact person
- Delete Crew Availability
- Delete Cost Item
- Delete Project Request
- Delete Project Request Equipment Item
- Delete Time Registration
More Productivity apps Flann works with
ClickUp
AsanaCommon questions
What can Flann do with crew availabilities in Rentman?
Flann can delete and look up crew availabilities in Rentman, using 2 actions (Delete Crew Availability, Get Crew Availability). Looking up runs straight away and changes nothing. The other actions create or change crew availabilities in Rentman.
What can Flann do with contact persons in Rentman?
Flann can delete and look up contact persons in Rentman, using 2 actions (Delete contact person, Get Contact Persons). Looking up runs straight away and changes nothing. The other actions create or change contact persons in Rentman.
How does Flann connect to Rentman?
Open Connectors in Flann, choose Rentman and paste your Rentman API key into a secure form. You will find the key in your Rentman account settings. Once it is connected, Flann can use 130 actions in Rentman.
How do I ask Flann to do something in Rentman?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Rentman action that fits and asks if anything is missing.
Which Flann plan do I need for Rentman?
Any of them. Every Flann plan includes Rentman and every other app.