Integrations / Project Management
Connect Asana to WhatsApp: tasks, projects and users by chat
Flann is an AI agent your business talks to on WhatsApp. Connect Asana once, then ask Flann to look things up in it or get work done in it, by text or voice note. Asana keeps track of the work. Flann lets you add to it, check it and update it from WhatsApp.
153 actions in Asana. 80 only look things up, and 73 create, update, send or delete. You connect with a one-click sign-in.
What you can ask Flann to do in Asana
Send any of these on WhatsApp, in your own words. Flann finds the right Asana action and fills in the details from the conversation.
“Look up the task in Asana.”
“Show me my events in Asana.”
“Look up the project in Asana.”
“Add a task in Asana.”
“Add an item in Asana.”
“Add members in Asana.”
What Flann can work with in Asana
Asana gives Flann 153 actions across 37 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Tasks | addcreatedeleteduplicatelook upsearch | 14 |
| Projects | addcreatedeleteduplicatelook upupdate | 12 |
| Users | addlook updeleteupdate | 12 |
| Tags | addcreatedeletelook upupdate | 10 |
| Teams | createlook upupdate | 5 |
| Attachments | createdeletelook up | 4 |
| Stories | deletelook upupdate | 4 |
| Items | adddelete | 2 |
There are three ways to get tasks work done in Asana. Side by side:
| Compare | Asana on its ownEvery step is yours | A rules toolRuns the steps you wired up | With FlannThe work comes to your chat |
|---|---|---|---|
| How you ask | Open the app and find the right page | Only what was wired up in advance | A WhatsApp message, typed or spoken |
| Finding answers about tasks | Filters and searches you run yourself | Only the look-ups someone built | 80 look-ups, answered straight away |
| Making changes | Typed in by hand | Run unchecked once built | 73 changes, made from a message |
| Asana records | All of them, one screen at a time | Only the ones you wire up | 37 kinds, from one chat |
| Getting connected | Nothing new to set up | Someone builds and maintains each flow | One sign-in to Asana |
YesPartlyNo
Step by step: Asana jobs you can hand to Flann
Each step below names the Asana action Flann actually runs.
Create a task from a voice note
- You message Flann on WhatsApp: “Create a task in Asana with these details.”
- Flann runs
Search Tasks in Workspacein Asana and shows you what it found. - Flann runs
Create task in asana with specific detailsin Asana. - Flann creates it in Asana and confirms in the chat.
Fix a project without opening Asana
- You message Flann on WhatsApp: “Change the project in Asana: here is what is different.”
- Flann runs
Get a projectin Asana and shows you what it found. - Flann runs
Update a projectin Asana. - Flann makes the change in Asana and confirms in the chat.
Clean up users you no longer need
- You message Flann on WhatsApp: “Which users in Asana are out of date? Remove the ones I confirm.”
- Flann runs
Get current userin Asana and shows you what it found. - Flann runs
Remove User For Teamin Asana. - Each removal is confirmed in the chat.
Repetitive Asana work Flann takes off your plate
These are the jobs that come back every day or every week. Message Flann instead, and keep the decisions for yourself.
Totalling timesheets at the end of the week
Today
Before payroll you export timesheets from Asana, total them per person and look for anyone who forgot to clock out. It is the dullest job on a Friday.
With Flann
“Total this week’s hours by person from Asana and flag anything odd.”
Pulling the week’s entries from Asana, Flann totals them per person and flags timers left running overnight, missing days and duplicate entries. You get a short summary you can forward to whoever does payroll.
What you stop doing: Spreadsheet totals and hunting for forgotten timers are no longer your Friday.
Answering “where are we with my job?”
Today
Clients ask for updates at awkward moments. To answer, you open Asana, find their project and piece together what has happened since you last spoke.
With Flann
“Where are we on the Morgan bathroom refit in Asana? Draft an update for the client.”
In Asana, Flann reads the project’s finished, current and waiting tasks and writes a plain-English update the client will understand, without internal notes or jargon. You see the draft in the chat.
What you stop doing: Piecing together a client update from the board yourself is over.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Asana
- Search for Asana in Flann’s Connectors.
- Sign in to your Asana account on the secure page that opens and allow access. There is no developer account or API key to set up.
- Go back to WhatsApp and ask for what you need. Flann chooses the Asana action and fills in the details.
Look-ups run as soon as you ask and change nothing in Asana. You can disconnect Asana from Connectors at any time.
Ways to use Asana with Flann
What is due today
Ask Flann what is overdue or due today. It reads Asana and sends you the list.
Know who is on what
Ask who is working on what. Flann summarises Asana in a few lines.
Close things off
Tell Flann a job is done. It prepares the update in Asana so the list stays honest.
Everything Flann can do in Asana
The full list of Asana actions available to Flann once you connect it.
Looks up 80
- Get a project
- Get a task
- Get Access Requests
- Get Allocation
- Get Allocations
- Get Attachment
- Get Audit Log Events
- Get current user
- Get Custom Field
- Get Custom Fields for Workspace
- Get Custom Types
- Get Events on a Resource
- Get Favorites for User
- Get Goal
- Get Goal Relationships
- Get Goals
- Get Memberships
- Get Multiple Project Templates
- Get Objects via Typeahead
- Get Portfolio
- Get Portfolio Items
- Get Portfolio Memberships
- Get Portfolios
- Get Project Brief
- Get Project Memberships For Project
- Get Project Status
- Get Project Status Updates
- Get Project Templates for Team
- Get Projects for Task
- Get Projects for Team
and 50 more
Changes 73
- Add Followers to Project
- Add Followers to Task
- Add item to portfolio
- Add Members to Project
- Add Project to Task
- Add Supporting Relationship to Goal
- Add Tag to Task
- Add Task Dependencies
- Add task to section
- Add User for Team
- Add User for Workspace
- Create a section in a project
- Create a tag
- Create Allocation
- Create Attachment for Object
- Create Attachment for Task
- Create Custom Field
- Create Enum Option for Custom Field
- Create Membership
- Create Project Brief
- Create project for team
- Create project for workspace
- Create Project Status Update
- Create Status Update for Object
- Create subtask
- Create task comment
- Delete a project
- Delete a Tag
- Delete a task
- Delete Allocation
and 43 more
More Project Management apps Flann works with
Common questions
What can Flann do with tasks in Asana?
Flann can add, create, delete, duplicate and look up tasks in Asana, using 14 actions (Add task to section, Create task in asana with specific details, Delete a task, Duplicate Task and more). Looking up runs straight away and changes nothing. The other actions create or change tasks in Asana.
What can Flann do with projects in Asana?
Flann can add, create, delete, duplicate and look up projects in Asana, using 12 actions (Add Project to Task, Create a project, Create project for team, Create project for workspace and more). Looking up runs straight away and changes nothing. The other actions create or change projects in Asana.
How does Flann connect to Asana?
Open Connectors in Flann, choose Asana and sign in to your Asana account on a secure page. There is no developer account or API key to set up. Once it is connected, Flann can use 153 actions in Asana.
Can I use Asana from WhatsApp?
Yes. You talk to Flann on WhatsApp or in the Flann app, by text or voice note, and Flann works in Asana for you. You do not need to open Asana.
Is Asana included in my Flann plan?
Yes. Every Flann plan includes every app, Asana included.