Integrations / Documents
Manage Conversion Tools files and tasks from WhatsApp
Flann connects Conversion Tools to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Conversion Tools action. Contracts, menus, rotas, signed forms. They pile up in Conversion Tools faster than anyone can keep them tidy, and the one you need is never where you left it. Flann reads Conversion Tools for you, finds the right version and tells you what it says.
11 actions in Conversion Tools. 6 only look things up, and 5 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Conversion Tools
Type it or say it in a voice note. Flann works out which Conversion Tools action you mean.
“Show me my tasks in Conversion Tools.”
“Look up the task status in Conversion Tools.”
“Get the converted file from Conversion Tools.”
“Create a task in Conversion Tools.”
“Upload a file in Conversion Tools.”
“Update the task retention in Conversion Tools.”
What Flann can work with in Conversion Tools
Conversion Tools gives Flann 11 actions across 5 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Files | look upupload | 2 |
| Tasks | createlook up | 2 |
Here is what changes when Conversion Tools goes through Flann instead of its own screens.
| Compare | Opening Conversion ToolsLog in, find it, do it | Conversion Tools through FlannAsk and get it done |
|---|---|---|
| Getting started on a job | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about files | By hand, screen by screen | 6 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 5 changes, made from a message |
| Conversion Tools records | All of them, one screen at a time | 5 kinds, from one chat |
| Set-up | Nothing new to set up | Your Conversion Tools API key, once |
YesPartlyNo
Step by step: Conversion Tools jobs you can hand to Flann
What happens between your message and the result in Conversion Tools.
Create a file from a voice note
- You message Flann on WhatsApp: “Create a file in Conversion Tools with these details.”
- Flann runs
Get File Infoin Conversion Tools and shows you what it found. - Flann runs
Upload Filein Conversion Tools. - Flann creates it in Conversion Tools and confirms in the chat.
Get answers about your tasks
- You message Flann on WhatsApp: “What is the latest on our tasks in Conversion Tools?”
- Flann runs
List Conversion Tasksin Conversion Tools and shows you what it found. - Nothing in Conversion Tools is changed: these are look-ups, so they run straight away.
Check your converted files from WhatsApp
- You message Flann on WhatsApp: “Show me where our converted files in Conversion Tools stand.”
- Flann runs
Download Converted Filein Conversion Tools and shows you what it found. - Nothing in Conversion Tools is changed: these are look-ups, so they run straight away.
The Conversion Tools jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Filing the stray uploads
Today
Scans, photos and attachments land wherever they happened to be saved. Once a month you try to sort the mess in Conversion Tools and never quite finish.
With Flann
“Tidy this month’s uploads in Conversion Tools into the right client folders.”
Each new file in Conversion Tools is matched to the client or supplier it belongs to, and the ones called scan or untitled get a proposed name that says what they are. The whole plan arrives as one card you can edit.
What you stop doing: Sorting stray uploads once a month falls away.
Catching documents before they expire
Today
Insurance certificates, hygiene inspections, staff training records and supplier agreements all have renewal dates. They hide inside documents in Conversion Tools until the week one lapses.
With Flann
“Is anything in Conversion Tools expiring or up for renewal before Christmas?”
Certificates and agreements in Conversion Tools are read through for every expiry and renewal date Flann can find. You get a short list in date order, with the document linked against each.
What you stop doing: Remembering renewal dates buried in paperwork is no longer on you.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Conversion Tools
- Open Connectors in Flann and choose Conversion Tools.
- Paste your Conversion Tools API key into the secure form Flann opens. You will find the key in your Conversion Tools account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the Conversion Tools action and fills in the details.
Reading from Conversion Tools is instant. Conversion Tools stays connected until you remove it in Connectors.
Ways to use Conversion Tools with Flann
Find it without searching
Ask for last month’s price list or the signed agreement. Flann searches Conversion Tools and brings it into the chat.
Share without the hunt
Ask Flann for the file a customer needs. It finds it in Conversion Tools so you can send it on.
Keep things in order
Tell Flann where something belongs.
Everything Flann can do in Conversion Tools
All 11 Conversion Tools actions, as Flann sees them.
Looks up 6
- Get Auth Info
- Get Conversion Config
- Get File Info
- Get Task Status
- List Conversion Tasks
- Download Converted File
Changes 5
- Create Conversion Task
- Convert Excel to HTML
- Convert Word to Text
- Update Task Retention
- Upload File
More Documents apps Flann works with
Common questions
What can Flann do with files in Conversion Tools?
Flann can look up and upload files in Conversion Tools, using 2 actions (Get File Info, Upload File). Looking up runs straight away and changes nothing. The other actions create or change files in Conversion Tools.
What can Flann do with tasks in Conversion Tools?
Flann can create and look up tasks in Conversion Tools, using 2 actions (Create Conversion Task, List Conversion Tasks). Looking up runs straight away and changes nothing. The other actions create or change tasks in Conversion Tools.
How does Flann connect to Conversion Tools?
Open Connectors in Flann, choose Conversion Tools and paste your Conversion Tools API key into a secure form. You will find the key in your Conversion Tools account settings. Once it is connected, Flann can use 11 actions in Conversion Tools.
How do I ask Flann to do something in Conversion Tools?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Conversion Tools action that fits and asks if anything is missing.
Does connecting Conversion Tools cost extra?
No. Conversion Tools is included in every Flann plan, along with every other app Flann connects to.