Integrations / File Management & Storage
Connect Files.com to WhatsApp with an AI agent
Flann turns Files.com into something you can message. Ask on WhatsApp, by text or voice note, and Flann does the work in Files.com for you. Think of Flann as the assistant who knows where everything in Files.com is filed. You ask on WhatsApp, by text or voice note, and it searches, opens and reads.
7 actions in Files.com. 4 only look things up, and 3 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Files.com
You do not need the exact wording. These are the kinds of messages Flann turns into Files.com actions.
“Show me my folders in Files.com.”
“Show me my groups in Files.com.”
“Delete the share in Files.com.”
Step by step: Files.com jobs you can hand to Flann
How a request turns into real Files.com actions, one step at a time.
Get answers about your folders
- You message Flann on WhatsApp: “What is the latest on our folders in Files.com?”
- Flann runs
List Foldersin Files.com and shows you what it found. - Nothing in Files.com is changed: these are look-ups, so they run straight away.
Check your groups from WhatsApp
- You message Flann on WhatsApp: “Show me where our groups in Files.com stand.”
- Flann runs
List Groupsin Files.com and shows you what it found. - Nothing in Files.com is changed: these are look-ups, so they run straight away.
Where Flann saves you time in Files.com
Small jobs, repeated often, are where the time goes. Here is how they change once Files.com is connected.
Updating the price list sheet
Today
When a supplier puts prices up, the change has to reach your price list in Files.com. Finding every affected row, retyping the figures and checking the margin column is fiddly work, and one slip means selling at a loss for weeks.
With Flann
“The wholesaler email has new dairy prices. Update every milk drink in the Files.com price list.”
Using the new figures from the email, Flann finds every row in Files.com that relies on dairy and works out the new cost and margin for each.
What you stop doing: Hunting down every affected row and retyping figures by hand is gone.
Writing up a site visit
Today
After a visit to a client, the details live in your head or on the back of an envelope. Proper notes in Files.com get pushed to tomorrow.
With Flann
“Voice note from the Greenway visit. Make it a proper note in Files.com under that client.”
Your voice note is transcribed, sorted under headings such as what was agreed, measurements and next steps, and matched to the right client in Files.com. It reads like notes written at a desk.
What you stop doing: Writing up visits from memory the next morning is no longer necessary.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Files.com
- Search for Files.com in Flann’s Connectors.
- Paste your Files.com API key into the secure form Flann opens. You will find the key in your Files.com account settings.
- From then on, message Flann on WhatsApp. It works in Files.com whenever a request needs it.
Of the 7 Files.com actions, 4 only read. The other 3 create, update, send or delete. Disconnect Files.com in Connectors whenever you like.
Ways to use Files.com with Flann
Start a document by voice
Send Flann the gist in a voice note. It prepares the document in Files.com for you to check.
Find it without searching
Ask for last month’s price list or the signed agreement. Flann searches Files.com and brings it into the chat.
Summarise before you read
Ask what a long document says. Flann reads it in Files.com and gives you the points that matter.
Here is what changes when Files.com goes through Flann instead of its own screens.
| Compare | Opening Files.comLog in, find it, do it | Files.com through FlannAsk and get it done |
|---|---|---|
| Getting started on a job | Open the app and find the right page | A WhatsApp message, typed or spoken |
| Finding answers | Filters and searches you run yourself | 4 look-ups, answered straight away |
| Making changes | Typed in by hand | 3 changes, made from a message |
| Files.com records | All of them, one screen at a time | 3 kinds, from one chat |
| Getting connected | Nothing new to set up | Your Files.com API key, once |
YesPartlyNo
Everything Flann can do in Files.com
Every Files.com action Flann can run, split into what it reads and what it changes.
Looks up 4
- List Folders
- List Groups
- List Permissions
- Get S3 Key for Upload
Changes 3
- Delete API Key
- Delete Permission
- Delete Share
More File Management & Storage apps Flann works with
Common questions
How does Flann connect to Files.com?
Open Connectors in Flann, choose Files.com and paste your Files.com API key into a secure form. You will find the key in your Files.com account settings. Once it is connected, Flann can use 7 actions in Files.com.
Do I need to open Files.com to use it with Flann?
No. Once Files.com is connected, you ask Flann on WhatsApp or in the Flann app, by text or voice note, and it does the work in Files.com.
Is Files.com included in my Flann plan?
Yes. Every Flann plan includes every app, Files.com included.