Integrations / Documents
Connect Spondyr to WhatsApp: templates by chat
Flann is an AI agent your business talks to on WhatsApp. Connect Spondyr once, then ask Flann to look things up in it or get work done in it, by text or voice note. Signatures chased, notes tidied, invoices read and filed: this is the paperwork side of running a café, a clinic or a building firm, and none of it needs you at a desk. Connect Spondyr and Flann handles the reading straight away.
21 actions in Spondyr. 12 only look things up, and 9 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Spondyr
Send any of these on WhatsApp, in your own words. Flann finds the right Spondyr action and fills in the details from the conversation.
“Look up the status in Spondyr.”
“Look up the template in Spondyr.”
“Show me my conditions in Spondyr.”
“Create a SSO stub in Spondyr.”
“Create a condition in Spondyr.”
“Delete the recipient in Spondyr.”
What Flann can work with in Spondyr
Spondyr gives Flann 21 actions across 6 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Templates | look up | 2 |
| Search filters | createdeletelook up | 4 |
| Recipients | deletelook up | 3 |
| Conditions | look upcreate | 2 |
There are three ways to get templates work done in Spondyr. Side by side:
| Compare | In Spondyr yourselfYou click through each job | A rules toolRuns the steps you wired up | Flann on SpondyrYou ask, Flann does the clicking |
|---|---|---|---|
| Asking for something | Open the app and find the right page | Only what was wired up in advance | A WhatsApp message, typed or spoken |
| Finding answers about templates | Filters and searches you run yourself | Only the look-ups someone built | 12 look-ups, answered straight away |
| Making changes | Typed in by hand | Run unchecked once built | 9 changes, made from a message |
| Spondyr records | All of them, one screen at a time | Only the ones you wire up | 6 kinds, from one chat |
| Getting connected | Nothing new to set up | Someone builds and maintains each flow | Your Spondyr API key, once |
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Step by step: Spondyr jobs you can hand to Flann
Each step below names the Spondyr action Flann actually runs.
Get answers about your templates
- You message Flann on WhatsApp: “What is the latest on our templates in Spondyr?”
- Flann runs
List TemplatesandGet Templatein Spondyr and shows you what it found. - Nothing in Spondyr is changed: these are look-ups, so they run straight away.
Clean up recipients you no longer need
- You message Flann on WhatsApp: “Which recipients in Spondyr are out of date? Remove the ones I confirm.”
- Flann runs
List Recipientsin Spondyr and shows you what it found. - Flann runs
Delete Recipientin Spondyr. - Each removal is confirmed in the chat.
Create a condition from a voice note
- You message Flann on WhatsApp: “Create a condition in Spondyr with these details.”
- Flann runs
List Conditionsin Spondyr and shows you what it found. - Flann runs
Create Conditionin Spondyr. - Flann creates it in Spondyr and confirms in the chat.
Repetitive Spondyr work Flann takes off your plate
These are the jobs that come back every day or every week. Message Flann instead, and keep the decisions for yourself.
Turning supplier invoices into a list
Today
Paper and PDF invoices arrive all week. Someone has to copy the supplier, date, amount and due date into Spondyr before anything can be paid.
With Flann
“Read this week’s supplier invoices in Spondyr and tell me what’s due before month end.”
Scanned, photographed or emailed, each invoice goes through Spondyr and comes back as supplier, number, amount and due date. You get one tidy list in the chat, sorted by what is due first.
What you stop doing: Copying invoice details into a spreadsheet one by one is something you leave behind.
Catching documents before they expire
Today
Insurance certificates, hygiene inspections, staff training records and supplier agreements all have renewal dates. They hide inside documents in Spondyr until the week one lapses.
With Flann
“Is anything in Spondyr expiring or up for renewal before Christmas?”
Certificates and agreements in Spondyr are read through for every expiry and renewal date Flann can find. You get a short list in date order, with the document linked against each.
What you stop doing: Remembering renewal dates buried in paperwork is no longer on you.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Spondyr
- Open Connectors in Flann and choose Spondyr.
- Paste your Spondyr API key into the secure form Flann opens. You will find the key in your Spondyr account settings.
- From then on, message Flann on WhatsApp. It works in Spondyr whenever a request needs it.
Look-ups run as soon as you ask and change nothing in Spondyr. You can disconnect Spondyr from Connectors at any time.
Ways to use Spondyr with Flann
Summarise before you read
Ask what a long document says. Flann reads it in Spondyr and gives you the points that matter.
Find it without searching
Ask for last month’s price list or the signed agreement. Flann searches Spondyr and brings it into the chat.
Start a document by voice
Send Flann the gist in a voice note. It prepares the document in Spondyr for you to check.
Everything Flann can do in Spondyr
The full list of Spondyr actions available to Flann once you connect it.
Looks up 12
- Get Recipient
- Get Search Filter
- Get Spondyr Status
- Get Template
- Get Transaction Type
- Get Transaction Types
- List Conditions
- List Event Types for Transaction Type
- List Recipients
- List Search Filters
- List Templates
- Search Correspondence
Changes 9
- Create Condition
- Create Search Filter
- Create Spondyr SSO stub
- Create Transaction Type
- Delete Recipient
- Delete Search Filter
- Deliver Spondyr correspondence
- Update Event Type
- Update Transaction Type
More Documents apps Flann works with
Common questions
What can Flann do with templates in Spondyr?
Flann can look up templates in Spondyr, using 2 actions (Get Template, List Templates). All of them only look things up, so they run straight away.
What can Flann do with search filters in Spondyr?
Flann can create, delete and look up search filters in Spondyr, using 4 actions (Create Search Filter, Delete Search Filter, Get Search Filter, List Search Filters). Looking up runs straight away and changes nothing. The other actions create or change search filters in Spondyr.
How does Flann connect to Spondyr?
Open Connectors in Flann, choose Spondyr and paste your Spondyr API key into a secure form. You will find the key in your Spondyr account settings. Once it is connected, Flann can use 21 actions in Spondyr.
Can I use Spondyr from WhatsApp?
Yes. You talk to Flann on WhatsApp or in the Flann app, by text or voice note, and Flann works in Spondyr for you. You do not need to open Spondyr.
Does connecting Spondyr cost extra?
No. Spondyr is included in every Flann plan, along with every other app Flann connects to.