Integrations / Documents
ONLYOFFICE DocSpace on WhatsApp: manage rooms with an AI agent
Flann turns ONLYOFFICE DocSpace into something you can message. Ask on WhatsApp, by text or voice note, and Flann does the work in ONLYOFFICE DocSpace for you. Signatures chased, notes tidied, invoices read and filed: this is the paperwork side of running a café, a clinic or a building firm, and none of it needs you at a desk. Connect ONLYOFFICE DocSpace and Flann handles the reading straight away.
10 actions in ONLYOFFICE DocSpace. 7 only look things up, and 3 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in ONLYOFFICE DocSpace
You do not need the exact wording. These are the kinds of messages Flann turns into ONLYOFFICE DocSpace actions.
“Look up the file in ONLYOFFICE DocSpace.”
“Show me my folder items in ONLYOFFICE DocSpace.”
“Look up the account context in ONLYOFFICE DocSpace.”
“Create a folder in ONLYOFFICE DocSpace.”
“Create a text file in ONLYOFFICE DocSpace.”
“Delete the file or folder in ONLYOFFICE DocSpace.”
What Flann can work with in ONLYOFFICE DocSpace
ONLYOFFICE DocSpace gives Flann 10 actions across 9 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Rooms | look up | 2 |
Side by side, the two ways of working in ONLYOFFICE DocSpace:
| Compare | ONLYOFFICE DocSpace on its ownEvery step is yours | With FlannThe work comes to your chat |
|---|---|---|
| How you ask | Open the app and find the right page | A WhatsApp message, typed or spoken |
| Finding answers about rooms | Filters and searches you run yourself | 7 look-ups, answered straight away |
| Making changes | Typed in by hand | 3 changes, made from a message |
| ONLYOFFICE DocSpace records | All of them, one screen at a time | 9 kinds, from one chat |
| Getting connected | Nothing new to set up | Your ONLYOFFICE DocSpace API key, once |
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Step by step: ONLYOFFICE DocSpace jobs you can hand to Flann
How a request turns into real ONLYOFFICE DocSpace actions, one step at a time.
Get answers about your rooms
- You message Flann on WhatsApp: “What is the latest on our rooms in ONLYOFFICE DocSpace?”
- Flann runs
List RoomsandGet Roomin ONLYOFFICE DocSpace and shows you what it found. - Nothing in ONLYOFFICE DocSpace is changed: these are look-ups, so they run straight away.
Check your files from WhatsApp
- You message Flann on WhatsApp: “Show me where our files in ONLYOFFICE DocSpace stand.”
- Flann runs
Get Filein ONLYOFFICE DocSpace and shows you what it found. - Nothing in ONLYOFFICE DocSpace is changed: these are look-ups, so they run straight away.
Get answers about your folder items
- You message Flann on WhatsApp: “What is the latest on our folder items in ONLYOFFICE DocSpace?”
- Flann runs
List Folder Itemsin ONLYOFFICE DocSpace and shows you what it found. - Nothing in ONLYOFFICE DocSpace is changed: these are look-ups, so they run straight away.
Where Flann saves you time in ONLYOFFICE DocSpace
Small jobs, repeated often, are where the time goes. Here is how they change once ONLYOFFICE DocSpace is connected.
Logging the day’s takings
Today
At closing you are meant to add takings, card totals and petty cash to a spreadsheet in ONLYOFFICE DocSpace. Tired, you skip it, and the gaps show up at month end.
With Flann
“Here’s the till slip. Add today’s totals to the takings sheet in ONLYOFFICE DocSpace.”
Cash, card and refund totals are read off the slip and matched to the columns already in your takings sheet in ONLYOFFICE DocSpace.
What you stop doing: Typing up the till slip after a long shift is off your list.
Filing the stray uploads
Today
Scans, photos and attachments land wherever they happened to be saved. Once a month you try to sort the mess in ONLYOFFICE DocSpace and never quite finish.
With Flann
“Tidy this month’s uploads in ONLYOFFICE DocSpace into the right client folders.”
Each new file in ONLYOFFICE DocSpace is matched to the client or supplier it belongs to, and the ones called scan or untitled get a proposed name that says what they are. The whole plan arrives as one card you can edit.
What you stop doing: Sorting stray uploads once a month falls away.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to ONLYOFFICE DocSpace
- Open Connectors in Flann and choose ONLYOFFICE DocSpace.
- Paste your ONLYOFFICE DocSpace API key into the secure form Flann opens. You will find the key in your ONLYOFFICE DocSpace account settings.
- From then on, message Flann on WhatsApp. It works in ONLYOFFICE DocSpace whenever a request needs it.
Of the 10 ONLYOFFICE DocSpace actions, 7 only read. The other 3 create, update, send or delete. Disconnect ONLYOFFICE DocSpace in Connectors whenever you like.
Ways to use ONLYOFFICE DocSpace with Flann
Summarise before you read
Ask what a long document says. Flann reads it in ONLYOFFICE DocSpace and gives you the points that matter.
Find it without searching
Ask for last month’s price list or the signed agreement. Flann searches ONLYOFFICE DocSpace and brings it into the chat.
Share without the hunt
Ask Flann for the file a customer needs. It finds it in ONLYOFFICE DocSpace so you can send it on.
Everything Flann can do in ONLYOFFICE DocSpace
Every ONLYOFFICE DocSpace action Flann can run, split into what it reads and what it changes.
Looks up 7
- Get Account Context
- Get File
- Get Room
- List Folder Items
- List Groups
- List People
- List Rooms
Changes 3
- Create Folder
- Create Text File
- Delete File Or Folder
More Documents apps Flann works with
Common questions
What can Flann do with rooms in ONLYOFFICE DocSpace?
Flann can look up rooms in ONLYOFFICE DocSpace, using 2 actions (Get Room, List Rooms). All of them only look things up, so they run straight away.
How does Flann connect to ONLYOFFICE DocSpace?
Open Connectors in Flann, choose ONLYOFFICE DocSpace and paste your ONLYOFFICE DocSpace API key into a secure form. You will find the key in your ONLYOFFICE DocSpace account settings. Once it is connected, Flann can use 10 actions in ONLYOFFICE DocSpace.
Do I need to open ONLYOFFICE DocSpace to use it with Flann?
No. Once ONLYOFFICE DocSpace is connected, you ask Flann on WhatsApp or in the Flann app, by text or voice note, and it does the work in ONLYOFFICE DocSpace.
Does connecting ONLYOFFICE DocSpace cost extra?
No. ONLYOFFICE DocSpace is included in every Flann plan, along with every other app Flann connects to.