Integrations / Fitness
Connect Mindbody to WhatsApp: clients by chat
Flann is an AI agent your business talks to on WhatsApp. Connect Mindbody once, then ask Flann to look things up in it or get work done in it, by text or voice note. Mindbody is one more tool Flann can use for you, from WhatsApp.
14 actions in Mindbody. 11 only look things up, and 3 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Mindbody
Send any of these on WhatsApp, in your own words. Flann finds the right Mindbody action and fills in the details from the conversation.
“Find products in Mindbody.”
“Look up the appointment availability in Mindbody.”
“Find clients in Mindbody.”
“Add a client in Mindbody.”
What Flann can work with in Mindbody
Mindbody gives Flann 14 actions across 10 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Clients | addcreatesearchdelete | 4 |
Doing it yourself, wiring up a rule, or asking an agent: here is how they compare for Mindbody.
| Compare | Opening MindbodyLog in, find it, do it | A fixed workflowTriggers built in advance | Mindbody through FlannAsk and get it done |
|---|---|---|---|
| Getting started on a job | Log in and click through the screens | Only what was wired up in advance | Text or voice note, in your own words |
| Looking things up about clients | By hand, screen by screen | Only the look-ups someone built | 11 look-ups, answered straight away |
| Creating and updating | Typed in by hand | Run unchecked once built | 3 changes, made from a message |
| Mindbody records | All of them, one screen at a time | Only the ones you wire up | 10 kinds, from one chat |
| Set-up | Nothing new to set up | Someone builds and maintains each flow | Your Mindbody API key, once |
YesPartlyNo
Step by step: Mindbody jobs you can hand to Flann
Each step below names the Mindbody action Flann actually runs.
Create a client from a voice note
- You message Flann on WhatsApp: “Create a client in Mindbody with these details.”
- Flann runs
Find Clientsin Mindbody and shows you what it found. - Flann runs
Create Clientin Mindbody. - Flann creates it in Mindbody and confirms in the chat.
Get answers about your products
- You message Flann on WhatsApp: “What is the latest on our products in Mindbody?”
- Flann runs
Search Productsin Mindbody and shows you what it found. - Nothing in Mindbody is changed: these are look-ups, so they run straight away.
Check your locations from WhatsApp
- You message Flann on WhatsApp: “Show me where our locations in Mindbody stand.”
- Flann runs
List Locationsin Mindbody and shows you what it found. - Nothing in Mindbody is changed: these are look-ups, so they run straight away.
Repetitive Mindbody work Flann takes off your plate
These are the jobs that come back every day or every week. Message Flann instead, and keep the decisions for yourself.
Class timetable questions
Today
Members ask whether a class is on, full or moved. Each answer means checking the timetable and replying by hand.
With Flann
“Is Tuesday’s spin class full? How many spaces are left?”
Flann reads the timetable and bookings in Mindbody and answers immediately. If a member is waiting to hear back, it drafts a reply for you.
What you stop doing: Member questions no longer send you into the timetable.
Answers from your own training material
Today
New staff ask questions your training course already answers. Finding the right lesson to point them to takes longer than just answering.
With Flann
“Where in Mindbody do we cover opening checks? Send me the lesson.”
Flann searches your material in Mindbody and finds the lesson that covers it, with the key points summarised. You can forward the link yourself or ask Flann to send it to the staff member.
What you stop doing: The same training question stops being answered from memory.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Mindbody
- Search for Mindbody in Flann’s Connectors.
- Paste your Mindbody API key into the secure form Flann opens. You will find the key in your Mindbody account settings.
- Ask Flann for what you need on WhatsApp, by text or voice note. It picks the right Mindbody action itself.
Look-ups run as soon as you ask and change nothing in Mindbody. You can disconnect Mindbody from Connectors at any time.
Ways to use Mindbody with Flann
Ask instead of opening it
Ask Flann for what you need from Mindbody. It looks it up and answers in the chat.
Make changes safely
Tell Flann what to do.
Part of a bigger job
Flann can use Mindbody alongside your other apps when a request needs more than one.
Everything Flann can do in Mindbody
The full list of Mindbody actions available to Flann once you connect it.
Looks up 11
- Find Clients
- Get Appointment Availability
- Get Client Complete Info
- List Accessible Sites
- List Active Session Times
- List Classes
- List Enrollments
- List Locations
- List Session Types
- List Staff
- Search Products
Changes 3
- Add Client to Class
- Create Client
- Remove Client From Class
More Fitness apps Flann works with
Google ClassroomCommon questions
What can Flann do with clients in Mindbody?
Flann can add, create, search and delete clients in Mindbody, using 4 actions (Add Client to Class, Create Client, Find Clients, Remove Client From Class). Looking up runs straight away and changes nothing. The other actions create or change clients in Mindbody.
How does Flann connect to Mindbody?
Open Connectors in Flann, choose Mindbody and paste your Mindbody API key into a secure form. You will find the key in your Mindbody account settings. Once it is connected, Flann can use 14 actions in Mindbody.
Can I use Mindbody from WhatsApp?
Yes. You talk to Flann on WhatsApp or in the Flann app, by text or voice note, and Flann works in Mindbody for you. You do not need to open Mindbody.
Is Mindbody included in my Flann plan?
Yes. Every Flann plan includes every app, Mindbody included.