Integrations / Documents
Convertapi on WhatsApp: manage files with an AI agent
Flann turns Convertapi into something you can message. Ask on WhatsApp, by text or voice note, and Flann does the work in Convertapi for you. Signatures chased, notes tidied, invoices read and filed: this is the paperwork side of running a café, a clinic or a building firm, and none of it needs you at a desk. Connect Convertapi and Flann handles the reading straight away.
17 actions in Convertapi. 11 only look things up, and 6 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Convertapi
You do not need the exact wording. These are the kinds of messages Flann turns into Convertapi actions.
“Get the file from Convertapi.”
“Get the uploaded file from Convertapi.”
“Show me my converters in Convertapi.”
“Upload a file in Convertapi.”
“Delete the uploaded file in Convertapi.”
What Flann can work with in Convertapi
Convertapi gives Flann 17 actions across 6 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Files | uploaddownloadlook up | 3 |
| Uploaded files | deletedownload | 2 |
Here is what changes when Convertapi goes through Flann instead of its own screens.
| Compare | Opening ConvertapiLog in, find it, do it | Convertapi through FlannAsk and get it done |
|---|---|---|
| Getting started on a job | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about files | By hand, screen by screen | 11 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 6 changes, made from a message |
| Convertapi records | All of them, one screen at a time | 6 kinds, from one chat |
| Set-up | Nothing new to set up | Your Convertapi API key, once |
YesPartlyNo
Step by step: Convertapi jobs you can hand to Flann
How a request turns into real Convertapi actions, one step at a time.
Create a file from a voice note
- You message Flann on WhatsApp: “Create a file in Convertapi with these details.”
- Flann runs
Get File Infoin Convertapi and shows you what it found. - Flann runs
Upload File From URLin Convertapi. - Flann creates it in Convertapi and confirms in the chat.
Clean up uploaded files you no longer need
- You message Flann on WhatsApp: “Which uploaded files in Convertapi are out of date? Remove the ones I confirm.”
- Flann runs
Download Uploaded Filein Convertapi and shows you what it found. - Flann runs
Delete Uploaded Filein Convertapi. - Each removal is confirmed in the chat.
Get answers about your converters
- You message Flann on WhatsApp: “What is the latest on our converters in Convertapi?”
- Flann runs
List All Convertersin Convertapi and shows you what it found. - Nothing in Convertapi is changed: these are look-ups, so they run straight away.
Where Flann saves you time in Convertapi
Small jobs, repeated often, are where the time goes. Here is how they change once Convertapi is connected.
Reading the long contract for you
Today
Supplier agreements and leases run to pages of dense clauses. You skim them late at night, or sign without properly reading the renewal terms.
With Flann
“What does the new linen supplier contract in Convertapi say about notice and price rises?”
Every page of the contract in Convertapi gets read, not just the first few. You get the notice period, the renewal date, any automatic price rise and anything unusual, each with the clause it comes from.
What you stop doing: Skimming clauses late at night before you sign is over.
Writing up a site visit
Today
After a visit to a client, the details live in your head or on the back of an envelope. Proper notes in Convertapi get pushed to tomorrow.
With Flann
“Voice note from the Greenway visit. Make it a proper note in Convertapi under that client.”
Your voice note is transcribed, sorted under headings such as what was agreed, measurements and next steps, and matched to the right client in Convertapi. It reads like notes written at a desk.
What you stop doing: Writing up visits from memory the next morning is no longer necessary.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Convertapi
- Search for Convertapi in Flann’s Connectors.
- Paste your Convertapi API key into the secure form Flann opens. You will find the key in your Convertapi account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the Convertapi action and fills in the details.
Of the 17 Convertapi actions, 11 only read. The other 6 create, update, send or delete. Disconnect Convertapi in Connectors whenever you like.
Ways to use Convertapi with Flann
Find it without searching
Ask for last month’s price list or the signed agreement. Flann searches Convertapi and brings it into the chat.
Summarise before you read
Ask what a long document says. Flann reads it in Convertapi and gives you the points that matter.
Start a document by voice
Send Flann the gist in a voice note. It prepares the document in Convertapi for you to check.
Everything Flann can do in Convertapi
Every Convertapi action Flann can run, split into what it reads and what it changes.
Looks up 11
- Download File
- Get User Information
- List All Converters
- Check Conversion Support
- Download Uploaded File
- Get Converter Spec
- Get File Info
- Get OpenAPI Schema
- Get Supported Input Formats For Output
- Get Supported Output Formats For Input
- Get User Statistics
Changes 6
- Async Convert
- Convert PDF to DOCX
- Convert PDF to JPG and Store
- Delete Async Job
- Delete Uploaded File
- Upload File From URL
More Documents apps Flann works with
Common questions
What can Flann do with files in Convertapi?
Flann can upload, download and look up files in Convertapi, using 3 actions (Upload File From URL, Download File, Get File Info). Looking up runs straight away and changes nothing. The other actions create or change files in Convertapi.
What can Flann do with uploaded files in Convertapi?
Flann can delete and download uploaded files in Convertapi, using 2 actions (Delete Uploaded File, Download Uploaded File). Looking up runs straight away and changes nothing. The other actions create or change uploaded files in Convertapi.
How does Flann connect to Convertapi?
Open Connectors in Flann, choose Convertapi and paste your Convertapi API key into a secure form. You will find the key in your Convertapi account settings. Once it is connected, Flann can use 17 actions in Convertapi.
Do I need to open Convertapi to use it with Flann?
No. Once Convertapi is connected, you ask Flann on WhatsApp or in the Flann app, by text or voice note, and it does the work in Convertapi.
Is Convertapi included in my Flann plan?
Yes. Every Flann plan includes every app, Convertapi included.