Integrations / CRM
Manage Apollo contacts and deals from WhatsApp
Flann connects Apollo to the WhatsApp chat you already run your business from. You ask, and Flann picks the right Apollo action. Before a call, during a visit or in the car afterwards, you can ask Flann about any contact in Apollo and get their history in a few lines. Look-ups are instant.
67 actions in Apollo. 38 only look things up, and 29 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Apollo
Type it or say it in a voice note. Flann works out which Apollo action you mean.
“Find tasks in Apollo.”
“Look up the deal in Apollo.”
“Find conversations in Apollo.”
“Add contacts in Apollo.”
“Update the contact stage in Apollo.”
“Update the contact status in Apollo.”
What Flann can work with in Apollo
Apollo gives Flann 67 actions across 27 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Contacts | addcreatelook upsearchupdate | 5 |
| Tasks | completecreatelook upsearchupdate | 5 |
| Accounts | createlook upsearchupdate | 4 |
| Deals | createlook upupdate | 4 |
| Conversations | exportlook upsearch | 3 |
| Call records | createupdate | 2 |
| Sequences | archivecreatesearchupdate | 4 |
| Contact stages | look upupdate | 2 |
Side by side, the two ways of working in Apollo:
| Compare | In Apollo yourselfYou click through each job | Flann on ApolloYou ask, Flann does the clicking |
|---|---|---|
| Asking for something | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about contacts | By hand, screen by screen | 38 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 29 changes, made from a message |
| Apollo records | All of them, one screen at a time | 27 kinds, from one chat |
| Set-up | Nothing new to set up | Your Apollo API key, once |
YesPartlyNo
Step by step: Apollo jobs you can hand to Flann
What happens between your message and the result in Apollo.
Create a contact from a voice note
- You message Flann on WhatsApp: “Create a contact in Apollo with these details.”
- Flann runs
Search Apollo contactsin Apollo and shows you what it found. - Flann runs
Create Apollo contactin Apollo. - Flann creates it in Apollo and confirms in the chat.
Fix a deal without opening Apollo
- You message Flann on WhatsApp: “Change the deal in Apollo: here is what is different.”
- Flann runs
List Apollo dealsin Apollo and shows you what it found. - Flann runs
Update Apollo dealin Apollo. - Flann makes the change in Apollo and confirms in the chat.
Get answers about your tasks
- You message Flann on WhatsApp: “What is the latest on our tasks in Apollo?”
- Flann runs
Search tasksandGet Apollo Taskin Apollo and shows you what it found. - Nothing in Apollo is changed: these are look-ups, so they run straight away.
The Apollo jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Chat enquiries into proper leads
Today
New enquiries arrive on WhatsApp, Instagram and Facebook, and most never make it into Apollo. The ones that do are typed in late, with the phone number missing.
With Flann
“Add everyone who enquired on Instagram this week to Apollo as new leads.”
Because Flann already answers those conversations, it knows who asked about what. It prepares a lead in Apollo for each new enquirer, with their name, channel, the product they asked about and the language they wrote in.
What you stop doing: Leads from social messages no longer vanish between apps.
Today’s call list
Today
Tasks, callbacks and reminders are scattered across contacts in Apollo. Finding today’s means clicking through views you set up long ago.
With Flann
“Give me today’s call list from Apollo.”
Pulling every task and callback due today from Apollo, Flann gives you a call list with a line of context for each name: what was promised, what is open and the best number to ring. A look-up, so it is instant. When you report back after each call, Flann prepares the update and asks you to confirm it.
What you stop doing: Mornings start with a list instead of a search.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Apollo
- Search for Apollo in Flann’s Connectors.
- Paste your Apollo API key into the secure form Flann opens. You will find the key in your Apollo account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the Apollo action and fills in the details.
Reading from Apollo is instant. Apollo stays connected until you remove it in Connectors.
Ways to use Apollo with Flann
Move deals forward
Tell Flann a deal closed or stalled.
Update the CRM by voice
After a call, send Flann a voice note. It turns it into an update for the right contact in Apollo and asks you to confirm.
See the pipeline at a glance
Ask what is open and what is at risk. Flann summarises Apollo in a few lines you can read in a queue.
Everything Flann can do in Apollo
All 67 Apollo actions, as Flann sees them.
Looks up 38
- Apollo people search
- Bulk organization enrichment
- Bulk people enrichment
- Check Apollo API key status
- Get Account by ID
- Get Apollo Contact
- Get Apollo deal
- Get Apollo Task
- Get Conversation
- Get Conversation Export
- Get Email Activities
- Get Email Content
- Get Labels
- Get opportunity stages
- Get Organization by ID
- Get Organization Job Postings
- Get typed custom fields
- List email accounts
- List Fields
- Query Analytics Report
- Search Apollo Conversations
- Search news articles
- Search outreach emails
- Search sequences
- Search tasks
- View Credit Usage Stats
- Enrich organization data
- Enrich person with Apollo
- List Apollo account stages
- List apollo contact stages
and 8 more
Changes 29
- Add Contacts to Sequence
- Bulk update account stage
- Update account ownership
- Update contact ownership
- Update contact stage
- Update contact status in sequence
- Activate Sequence
- Archive Sequence
- Bulk create Apollo accounts
- Bulk create Apollo contacts
- Bulk update Apollo contacts
- Complete Apollo Task
- Create an Apollo account
- Create Apollo contact
- Create Apollo deal
- Create Apollo Sequence
- Create Apollo Task
- Create call record in Apollo
- Create custom field
- Create Email Draft
- Deactivate Sequence
- Export Conversations
- Send Email Now
- Update an Apollo account
- Update Apollo call record
- Update Apollo contact details
- Update Apollo deal
- Update Apollo Task
- Update Sequence
More CRM apps Flann works with
Common questions
What can Flann do with contacts in Apollo?
Flann can add, create, look up, search and update contacts in Apollo, using 5 actions (Add Contacts to Sequence, Create Apollo contact, Get Apollo Contact, Search Apollo contacts and more). Looking up runs straight away and changes nothing. The other actions create or change contacts in Apollo.
What can Flann do with tasks in Apollo?
Flann can complete, create, look up, search and update tasks in Apollo, using 5 actions (Complete Apollo Task, Create Apollo Task, Get Apollo Task, Search tasks and more). Looking up runs straight away and changes nothing. The other actions create or change tasks in Apollo.
How does Flann connect to Apollo?
Open Connectors in Flann, choose Apollo and paste your Apollo API key into a secure form. You will find the key in your Apollo account settings. Once it is connected, Flann can use 67 actions in Apollo.
How do I ask Flann to do something in Apollo?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Apollo action that fits and asks if anything is missing.
Is Apollo included in my Flann plan?
Yes. Every Flann plan includes every app, Apollo included.