Integrations / Accounting
Check stock and raise Zoho Inventory orders from WhatsApp
Yes, mostly. Flann connects to Zoho Inventory with a sign-in, then reads and creates items, sales orders, invoices, purchase orders and credit notes from your WhatsApp chat. Ask where you stand on an item, or raise an order without leaving the conversation.
67 actions in Zoho Inventory. 26 only look things up, and 41 create, update, send or delete. You connect with a one-click sign-in.
What you can ask Flann to do in Zoho Inventory
Type it or say it in a voice note. Flann works out which Zoho Inventory action you mean.
“How many of the oak shelves do we have left?”
“Show me the open purchase orders”
“Create a sales order for Hughes, ten oak shelves”
“Record a payment from Hughes for the last invoice”
Questions you can put to your stock
Ask about an item, a package, a sales order or a purchase order and Flann looks it up in Zoho Inventory and replies in the chat.
Stock questions come up when you are not at the screen. A customer rings to ask if an item is available. A supplier wants to know what you owe. A packer needs an order detail. Flann reads items, packages, orders, bills and the opening stock of each variant, so a quick message gets an answer where a laptop session used to.
Raising orders without the laptop
Flann creates sales orders, purchase orders, invoices, bills and credit notes in Zoho Inventory, and can add or update the items and contacts behind them.
Paperwork that follows a phone call is easy to lose. You agree an order on the phone, then it sits in your head until the evening. Tell Flann "create a sales order for the Hughes account, ten of the oak shelves" and the order exists while the conversation is still fresh. Tell it to record a customer payment when the money lands.
What Flann can work with in Zoho Inventory
Zoho Inventory gives Flann 67 actions across 23 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Contacts | createdeletelook upupdate | 5 |
| Items | createdeletelook upupdate | 5 |
| Invoices | createdeletelook up | 4 |
| Sales orders | createdeletelook up | 4 |
| Credit notes | createlook up | 3 |
| Purchase orders | createlook up | 3 |
| Bills | createlook up | 2 |
| Customer payments | createlook up | 2 |
Side by side, the two ways of working in Zoho Inventory:
| Compare | Opening Zoho InventoryLog in, find it, do it | Zoho Inventory through FlannAsk and get it done |
|---|---|---|
| Getting started on a job | Open the app and find the right page | A WhatsApp message, typed or spoken |
| Finding answers about contacts | Filters and searches you run yourself | 26 look-ups, answered straight away |
| Making changes | Typed in by hand | 41 changes, made from a message |
| Zoho Inventory records | All of them, one screen at a time | 23 kinds, from one chat |
| Getting connected | Nothing new to set up | One sign-in to Zoho Inventory |
YesPartlyNo
Step by step: Zoho Inventory jobs you can hand to Flann
What happens between your message and the result in Zoho Inventory.
Create a contact from a voice note
- You message Flann on WhatsApp: “Create a contact in Zoho Inventory with these details.”
- Flann runs
List Contactsin Zoho Inventory and shows you what it found. - Flann runs
Create Contactin Zoho Inventory. - Flann creates it in Zoho Inventory and confirms in the chat.
Clean up invoices you no longer need
- You message Flann on WhatsApp: “Which invoices in Zoho Inventory are out of date? Remove the ones I confirm.”
- Flann runs
List Invoicesin Zoho Inventory and shows you what it found. - Flann runs
Delete Invoicein Zoho Inventory. - Each removal is confirmed in the chat.
Fix an item without opening Zoho Inventory
- You message Flann on WhatsApp: “Change the item in Zoho Inventory: here is what is different.”
- Flann runs
List Itemsin Zoho Inventory and shows you what it found. - Flann runs
Update Itemin Zoho Inventory. - Flann makes the change in Zoho Inventory and confirms in the chat.
The Zoho Inventory jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Receipts without the shoebox
Today
Paper receipts collect in the car, the wallet and the till drawer. At quarter end you key each one into Zoho Inventory from a crumpled pile.
With Flann
“Here is the fuel receipt from this morning, put it against the Ahmed job.”
Send a photo and Flann reads the supplier, date, amount and tax straight off it. It then prepares the expense in Zoho Inventory, coded to the job you named, with the image attached so your accountant can see the original.
What you stop doing: Quarter end no longer starts with a pile of faded paper.
Month-end tidy for your accountant
Today
Before the accountant asks, someone has to find the uncategorised transactions, missing receipts and invoices left in draft. That someone is usually you, late on the last day of the month.
With Flann
“What is still loose in Zoho Inventory before I send the month to my accountant?”
Across Zoho Inventory, Flann looks for uncategorised lines, expenses with no receipt, drafts never issued and anything that looks duplicated, then sends you the lot as one tidy list. Obvious fixes come with a suggestion.
What you stop doing: The accountant stops sending you the same questions every month.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Zoho Inventory
- Open Connectors in Flann and choose Zoho Inventory.
- Sign in to your Zoho Inventory account on the secure page that opens and allow access. There is no developer account or API key to set up.
- Ask Flann for what you need on WhatsApp, by text or voice note. It picks the right Zoho Inventory action itself.
Reading from Zoho Inventory is instant. Zoho Inventory stays connected until you remove it in Connectors.
Ways to use Zoho Inventory with Flann
Chase what is owed
Ask Flann who still owes you. It checks Zoho Inventory, lists the open items and drafts a reminder for each customer.
Your month in one message
Ask “how did we do this month?” and Flann answers from Zoho Inventory in plain words, on your phone, between customers.
Check before you promise
A customer asks for credit or a discount. Ask Flann what they have spent with you, straight from Zoho Inventory, before you answer.
Everything Flann can do in Zoho Inventory
All 67 Zoho Inventory actions, as Flann sees them.
Looks up 26
- Get Contact
- Get Credit Note
- Get Current User
- Get Invoice
- Get Item
- Get Package
- Get Purchase Order
- Get Sales Order
- Get Variant Opening Stock
- List Bills
- List Contacts
- List Credit Notes
- List Currencies
- List Customer Payments
- List Invoices
- List Items
- List Purchase Orders
- Bulk Export Invoices
- Bulk Print Invoices
- Bulk Print Packages
- Get Contact Address
- Get Credit Note Email Content
- List Invoice Payments
- List Item Groups
- List Organizations
- List Sales Orders
Changes 41
- Create Bill
- Create Contact
- Create Credit Note
- Create Customer Payment
- Create Invoice
- Create Item
- Create Purchase Order
- Create Sales Order
- Update Contact
- Update Item
- Add Credit Note Comment
- Add Invoice Attachment
- Add Invoice Comment
- Apply Credits To Invoices
- Bulk Delete Sales Orders
- Bulk Email Invoices
- Cancel Invoice Write Off
- Create Contact Person
- Create Item Group
- Create Package
- Deactivate Contact
- Deactivate Item
- Deactivate Item Group
- Delete Composite Item
- Delete Contact
- Delete Contact Person
- Delete Invoice
- Delete Invoice Attachment
- Delete Invoice Comment
- Delete Item
and 11 more
More Accounting apps Flann works with
Common questions
How do I connect Zoho Inventory to WhatsApp?
Open Connectors in Flann, choose Zoho Inventory and sign in to your Zoho account on the secure page that opens. There is no API key to copy. Then message Flann on WhatsApp, by text or voice note.
Can I check stock levels from my phone?
Yes. Ask about an item or a variant and Flann reads it, including its opening stock, from Zoho Inventory. The look-up changes nothing in your account.
Can Flann create purchase orders?
Yes. Flann can create purchase orders, sales orders, invoices, bills and credit notes in Zoho Inventory, and record customer payments, from a WhatsApp message.
Does it cost extra to add Zoho Inventory?
No. Zoho Inventory is included in every Flann plan, along with every other app Flann connects to.
What can Flann do with contacts in Zoho Inventory?
Flann can create, delete, look up and update contacts in Zoho Inventory, using 5 actions (Create Contact, Delete Contact, Get Contact, List Contacts and more). Looking up runs straight away and changes nothing. The other actions create or change contacts in Zoho Inventory.
What can Flann do with items in Zoho Inventory?
Flann can create, delete, look up and update items in Zoho Inventory, using 5 actions (Create Item, Delete Item, Get Item, List Items and more). Looking up runs straight away and changes nothing. The other actions create or change items in Zoho Inventory.
How does Flann connect to Zoho Inventory?
Open Connectors in Flann, choose Zoho Inventory and sign in to your Zoho Inventory account on a secure page. There is no developer account or API key to set up. Once it is connected, Flann can use 67 actions in Zoho Inventory.
How do I ask Flann to do something in Zoho Inventory?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Zoho Inventory action that fits and asks if anything is missing.
Does connecting Zoho Inventory cost extra?
No. Zoho Inventory is included in every Flann plan, along with every other app Flann connects to.