Integrations / Accounting
Create Lexoffice invoices and vouchers from WhatsApp
Yes. Connect Lexoffice to Flann and you can look up a contact, an invoice or a voucher from WhatsApp, in plain words. You can also create invoices, quotations, credit notes and delivery notes, so a customer's request does not wait for the laptop.
43 actions in Lexoffice. 28 only look things up, and 15 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Lexoffice
Type it or say it in a voice note. Flann works out which Lexoffice action you mean.
“Show me the last invoice for Müller GmbH”
“Which vouchers are still open?”
“Make a quotation for Schmidt, three days of consulting”
“Add this receipt as a voucher”
What Flann reads and writes in Lexoffice
Contacts, invoices, quotations, order confirmations, delivery notes, credit notes, articles and vouchers, with file downloads where they exist.
The record types match the documents you already work with. Ask for a contact, an invoice or a credit note and Flann reads it and replies in the chat. It can download the file for a document, too. On the writing side it creates the same documents, plus articles and contacts, and can update an article, a contact or a voucher.
Bookkeeping that keeps up with the day
Flann uploads a voucher file and creates the voucher record from a message, so a receipt photographed on site is not left in your camera roll.
Receipts are the classic backlog. You photograph one on the road and mean to enter it later. Send the photo to Flann with a line saying what it is, and it creates the voucher and attaches the file in Lexoffice. The books stay closer to the day's work, and the end-of-month scramble is shorter.
What Flann can work with in Lexoffice
Lexoffice gives Flann 43 actions across 23 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Contacts | createlook upupdate | 4 |
| Event subscriptions | createdeletelook up | 4 |
| Credit notes | createlook up | 2 |
| Delivery notes | createlook up | 2 |
| Invoices | createlook up | 2 |
| Articles | createdeletelook upupdate | 5 |
| Vouchers | createlook upupdate | 4 |
| Order confirmations | createlook up | 2 |
Here is what changes when Lexoffice goes through Flann instead of its own screens.
| Compare | Lexoffice on its ownEvery step is yours | With FlannThe work comes to your chat |
|---|---|---|
| How you ask | Log in and click through the screens | Text or voice note, in your own words |
| Looking things up about contacts | By hand, screen by screen | 28 look-ups, answered straight away |
| Creating and updating | Typed in by hand | 15 changes, made from a message |
| Lexoffice records | All of them, one screen at a time | 23 kinds, from one chat |
| Set-up | Nothing new to set up | Your Lexoffice API key, once |
YesPartlyNo
Step by step: Lexoffice jobs you can hand to Flann
What happens between your message and the result in Lexoffice.
Create a contact from a voice note
- You message Flann on WhatsApp: “Create a contact in Lexoffice with these details.”
- Flann runs
List Contactsin Lexoffice and shows you what it found. - Flann runs
Create contactin Lexoffice. - Flann creates it in Lexoffice and confirms in the chat.
Get answers about your invoices
- You message Flann on WhatsApp: “What is the latest on our invoices in Lexoffice?”
- Flann runs
Get Invoicein Lexoffice and shows you what it found. - Nothing in Lexoffice is changed: these are look-ups, so they run straight away.
Clean up event subscriptions you no longer need
- You message Flann on WhatsApp: “Which event subscriptions in Lexoffice are out of date? Remove the ones I confirm.”
- Flann runs
List Event Subscriptionsin Lexoffice and shows you what it found. - Flann runs
Delete Event Subscriptionin Lexoffice. - Each removal is confirmed in the chat.
The Lexoffice jobs you can stop doing yourself
You stay in charge of what goes out. Flann does the reading, the drafting and the chasing.
Receipts without the shoebox
Today
Paper receipts collect in the car, the wallet and the till drawer. At quarter end you key each one into Lexoffice from a crumpled pile.
With Flann
“Here is the fuel receipt from this morning, put it against the Ahmed job.”
Send a photo and Flann reads the supplier, date, amount and tax straight off it. It then prepares the expense in Lexoffice, coded to the job you named, with the image attached so your accountant can see the original.
What you stop doing: Quarter end no longer starts with a pile of faded paper.
Knowing which bills to pay
Today
Supplier bills arrive by email, post and WhatsApp, and only some of them make it into Lexoffice. Due dates slip past and late fees follow.
With Flann
“List the supplier bills due before Friday in Lexoffice and what we have in the bank.”
Straight from Lexoffice, Flann lists the bills falling due, with the supplier, the amount and any that are already late, next to your current balance. You decide what to pay.
What you stop doing: Nobody has to keep due dates on a sticky note by the till.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Lexoffice
- Search for Lexoffice in Flann’s Connectors.
- Paste your Lexoffice API key into the secure form Flann opens. You will find the key in your Lexoffice account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the Lexoffice action and fills in the details.
Reading from Lexoffice is instant. Lexoffice stays connected until you remove it in Connectors.
Ways to use Lexoffice with Flann
Chase what is owed
Ask Flann who still owes you. It checks Lexoffice, lists the open items and drafts a reminder for each customer.
Find the slow payers
Ask which customers pay late. Flann reads the history in Lexoffice and gives you the short list, so you decide who gets a nudge.
Check before you promise
A customer asks for credit or a discount. Ask Flann what they have spent with you, straight from Lexoffice, before you answer.
Everything Flann can do in Lexoffice
All 43 Lexoffice actions, as Flann sees them.
Looks up 28
- Download File
- Get Contact
- Get Credit Note
- Get Invoice
- List Contacts
- List Voucherlist
- Get Article
- Get Credit Note Document
- Get Delivery Note
- Get Dunning
- Get Dunning Document
- Get Event Subscription
- Get Invoice Document
- Get Order Confirmation
- Get Payment Information
- Get Profile
- Get Quotation
- Get Quotation Document
- Get Voucher
- List Articles
- List Countries
- List Event Subscriptions
- List Payment Conditions
- List Posting Categories
- List Print Layouts
- List Recurring Templates
- List Vouchers
- Render Order Confirmation Document
Changes 15
- Create contact
- Create Credit Note
- Create Delivery Note
- Create Order Confirmation
- Create Quotation
- Create Voucher
- Update lexoffice contact
- Create Article
- Create Event Subscription
- Create Invoice
- Delete Article
- Delete Event Subscription
- Update Article
- Update Voucher
- Upload Voucher File
More Accounting apps Flann works with
ERPNextCommon questions
How do I connect Lexoffice to WhatsApp?
Open Connectors in Flann, choose Lexoffice and paste your Lexoffice API key into the secure form. Then you can message Flann on WhatsApp, by text or voice note.
Can I create an invoice in Lexoffice from my phone?
Yes. Flann can create invoices, quotations, order confirmations, delivery notes and credit notes in Lexoffice. Give it the customer and the lines, and it creates the document.
Can Flann add a receipt to Lexoffice?
Yes. Send Flann the receipt and a line saying what it is. Flann creates the voucher and uploads the file in Lexoffice, so you do not enter it by hand.
Does adding Lexoffice cost extra?
No. Lexoffice is included in every Flann plan, along with every other app Flann connects to.
What can Flann do with contacts in Lexoffice?
Flann can create, look up and update contacts in Lexoffice, using 4 actions (Create contact, Get Contact, List Contacts, Update lexoffice contact). Looking up runs straight away and changes nothing. The other actions create or change contacts in Lexoffice.
What can Flann do with event subscriptions in Lexoffice?
Flann can create, delete and look up event subscriptions in Lexoffice, using 4 actions (Create Event Subscription, Delete Event Subscription, Get Event Subscription, List Event Subscriptions). Looking up runs straight away and changes nothing. The other actions create or change event subscriptions in Lexoffice.
How does Flann connect to Lexoffice?
Open Connectors in Flann, choose Lexoffice and paste your Lexoffice API key into a secure form. You will find the key in your Lexoffice account settings. Once it is connected, Flann can use 43 actions in Lexoffice.
How do I ask Flann to do something in Lexoffice?
Message Flann on WhatsApp the way you would message a colleague, or send a voice note. Flann picks the Lexoffice action that fits and asks if anything is missing.
Is Lexoffice included in my Flann plan?
Yes. Every Flann plan includes every app, Lexoffice included.