Integrations / Documents
Connect Encodian to WhatsApp with an AI agent
Flann turns Encodian into something you can message. Ask on WhatsApp, by text or voice note, and Flann does the work in Encodian for you. Every business keeps paperwork somewhere, and most of yours now lives in Encodian. Connect it to Flann and those files answer to a WhatsApp message. Ask for a contract, a menu, a certificate or a supplier quote, and it arrives in the chat while you are still standing at the counter.
69 actions in Encodian. 61 only look things up, and 8 create, update, send or delete. You connect with your API key.
What you can ask Flann to do in Encodian
You do not need the exact wording. These are the kinds of messages Flann turns into Encodian actions.
“Look up the convert image in Encodian.”
“Look up the QR code in Encodian.”
“Look up the operation status in Encodian.”
“Move the file in Encodian.”
“Add an image watermark in Encodian.”
“Add attachments in Encodian.”
What Flann can work with in Encodian
Encodian gives Flann 69 actions across 10 kinds of record. These are the ones you are most likely to use.
| Record | What Flann can do | Actions |
|---|---|---|
| Image watermarks | add | 2 |
| QR codes | createlook up | 2 |
Side by side, the two ways of working in Encodian:
| Compare | Opening EncodianLog in, find it, do it | Encodian through FlannAsk and get it done |
|---|---|---|
| Getting started on a job | Open the app and find the right page | A WhatsApp message, typed or spoken |
| Finding answers | Filters and searches you run yourself | 61 look-ups, answered straight away |
| Making changes | Typed in by hand | 8 changes, made from a message |
| Encodian records | All of them, one screen at a time | 10 kinds, from one chat |
| Getting connected | Nothing new to set up | Your Encodian API key, once |
YesPartlyNo
Step by step: Encodian jobs you can hand to Flann
How a request turns into real Encodian actions, one step at a time.
Get answers about your array items
- You message Flann on WhatsApp: “What is the latest on our array items in Encodian?”
- Flann runs
Count Array Itemsin Encodian and shows you what it found. - Nothing in Encodian is changed: these are look-ups, so they run straight away.
Check your convert images from WhatsApp
- You message Flann on WhatsApp: “Show me where our convert images in Encodian stand.”
- Flann runs
Get Convert Image to PDF Schemain Encodian and shows you what it found. - Nothing in Encodian is changed: these are look-ups, so they run straight away.
Create an image watermark from a voice note
- You message Flann on WhatsApp: “Create an image watermark in Encodian with these details.”
- Flann runs
Add Image Watermark to PDFin Encodian and shows you what it found. - Flann runs
Add Image Watermark to PDF (Advanced)in Encodian. - Flann creates it in Encodian and confirms in the chat.
Where Flann saves you time in Encodian
Small jobs, repeated often, are where the time goes. Here is how they change once Encodian is connected.
Reading the long contract for you
Today
Supplier agreements and leases run to pages of dense clauses. You skim them late at night, or sign without properly reading the renewal terms.
With Flann
“What does the new linen supplier contract in Encodian say about notice and price rises?”
Every page of the contract in Encodian gets read, not just the first few. You get the notice period, the renewal date, any automatic price rise and anything unusual, each with the clause it comes from.
What you stop doing: Skimming clauses late at night before you sign is over.
Filling in the same template again
Today
Quotes, welcome letters and job sheets all start from the same template in Encodian. You copy it, rename it and retype the details every time, and an old customer’s name sometimes slips through.
With Flann
“Make a welcome pack for Sarah Okafor from the new member template in Encodian.”
A fresh copy of your template in Encodian is filled with the name, start date and membership details you gave, and checked for anything left over from the last person. You see the finished document before it is saved.
What you stop doing: Retyping a customer’s details into a copied template is a thing of the past.
More on this: how to hand repetitive tasks to an AI agent on WhatsApp.
How Flann connects to Encodian
- In Flann, go to Connectors and find Encodian.
- Paste your Encodian API key into the secure form Flann opens. You will find the key in your Encodian account settings.
- Go back to WhatsApp and ask for what you need. Flann chooses the Encodian action and fills in the details.
Of the 69 Encodian actions, 61 only read. The other 8 create, update, send or delete. Disconnect Encodian in Connectors whenever you like.
Ways to use Encodian with Flann
Summarise before you read
Ask what a long document says. Flann reads it in Encodian and gives you the points that matter.
Keep things in order
Tell Flann where something belongs.
Start a document by voice
Send Flann the gist in a voice note. It prepares the document in Encodian for you to check.
Everything Flann can do in Encodian
Every Encodian action Flann can run, split into what it reads and what it changes.
Looks up 61
- Add Image Watermark to PDF
- Apply AI OCR to PDF
- Apply OCR to PDF (Standard)
- Convert Image to PDF
- Array Add Items
- Array to JSON
- Array to XML
- Base64 Encode
- Calculate Date
- Check Array Contains Value
- Check Text Contains Value
- Clean String
- Clean Up Photo Image
- Combine Arrays
- Compare Text
- Compare Word Documents
- Compress Image
- Compress PDF
- Concatenate Text
- Convert HTML to Image
- Convert HTML to PDF (V2)
- Convert Image to Grayscale
- Convert JSON to Excel
- Convert JSON to XML
- Convert Time Zone
- Convert XML to JSON
- Count Array Items
- Create QR Code
- Decode Base64 String
- Format Text Case
and 31 more
Changes 8
- Convert File to PDF
- Add Attachments to PDF
- Add Image Watermark to PDF (Advanced)
- Add PDF Header Footer
- Convert HTML to Word
- Create ZIP Archive
- Move File
- Write Range to Excel
More Documents apps Flann works with
Common questions
What can Flann do with image watermarks in Encodian?
Flann can add image watermarks in Encodian, using 2 actions (Add Image Watermark to PDF, Add Image Watermark to PDF (Advanced)). Looking up runs straight away and changes nothing. The other actions create or change image watermarks in Encodian.
What can Flann do with QR codes in Encodian?
Flann can create and look up QR codes in Encodian, using 2 actions (Create QR Code, Read QR Code from Document). All of them only look things up, so they run straight away.
How does Flann connect to Encodian?
Open Connectors in Flann, choose Encodian and paste your Encodian API key into a secure form. You will find the key in your Encodian account settings. Once it is connected, Flann can use 69 actions in Encodian.
Do I need to open Encodian to use it with Flann?
No. Once Encodian is connected, you ask Flann on WhatsApp or in the Flann app, by text or voice note, and it does the work in Encodian.
Which Flann plan do I need for Encodian?
Any of them. Every Flann plan includes Encodian and every other app.